Find a TenderAwarded

Published 21 Mar 2023, 13:50 GMT

Official UK procurement notice

YPO - 001188 Early Years Furniture (Contractual)

Authority: YPO

Framework agreement2 lotsGoodsOpen procedure

Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK

Framework ceiling (notional)£4,000,000total for 2 lots · framework ceiling, not attributable revenue

Submissions closed 21 Apr 2023awarded 19 May 2023

Lots 2see the lot list below

Framework period 3 yrsends 1 Jun 2026 · extension options published · starts 2 Jun 2023

What is being bought2 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the

provision of Early Years Furniture incorporating full design and support service for use in the

education market and local authority sectors. This Framework is designed to meet the needs

of YPO and Other Contracting Authorities by establishing an agreement where the end

customer will place the order with the provider and the provider delivers direct to the end

customer.

Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Kindergarten furniture · School furniture · Toys

How this framework works

From the published notice

Bids received: 5 bids on the busiest of 2 lots · 2 suppliers appointed
Framework period: 3 yrs from 2 Jun 2023

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot

Lot #1Solid Wood ConstructionAwardedRenewal 3 yrs

Lot 1 - Early Years Furniture Solid Hardwood

Contract period: 2 Jun 2023 – 1 Jun 2026 (3 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 2nd June 2023 to 01st June 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of January 2025 and will be dependent on satisfactory completion of all aspects of the contract date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 2nd June 2023 to 1st June 2027 (subject to annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39160000 School furniture 39161000 Kindergarten furniture

Lot #2MDF ConstructionAwardedRenewal 4 yrs

Lot 2 - Early Years Furniture MDFualiy

Contract period: 2 Jun 2023 – 1 Jun 2027 (4 yrs)

Delivery: UK

39160000 School furniture 39161000 Kindergarten furniture

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (4)

Quality: 25%
Delivery and Customer Service: 25%
price: 40%
Social Value / Sustainability: 10%

Published award criteria (4)

Quality: 25%
Delivery and Customer Service: 25%
Social Value / Sustainability: 10%
Price: 40%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“YPO - 001188 Early Years Furniture (Contractual)” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published: 21 Mar 2023, 13:50 GMT
Last source update: 30 Jun 2023, 15:40 BST
Award evaluation window: 21 Apr 2023 – …
Authority reference: 001188
FTS notice number: 2023/S 000-018721
Classification (CPV): Kindergarten furnitureSchool furnitureToys
Delivery area: UK
Official registry OCID: ocds-h6vhtk-03b4b6 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 21 Apr 2023, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 21 Apr 2023, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

21 Apr 2023 → 30 Jun 2023 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
21 Apr 2023, 14:00 BST
Bids opened
21 Apr 2023, 14:00 BST
Contract starts
2 Jun 2023, 00:00 BST
Notice published
30 Jun 2023, 15:40 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
30 Jun 2023, 15:40 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 5busiest of 2 lots

Contracts signed 2latest 19 May 2023

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £4,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

MDF Construction
Signed
19 May 2023
Value
ceiling above
Period
… – 1 Jun 2027
Status
active
Solid Wood Construction
Signed
19 May 2023
Value
ceiling above
Period
… – 1 Jun 2026
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Solid Wood Construction	5bids	—	—	—
2 · MDF Construction	5bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, UK, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

2 commercial parties on the notice

Community Products (UK) LimitedFramework contractor Darvell, Brightling Road, Robertsbridge, East Sussex, South East, TN32 5DR
Spaceright Europe LimitedFramework contractor 38 Tollpark Road, Cumbernauld, Glasgow, Scotland

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria