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Published 14 Mar 2023, 13:08 GMT

Official UK procurement notice

YPO - 001182 Staplers, Hole Punches & Tackers

Official notice

Authority: YPO

Framework agreement6 lotsGoodsOpen procedure

Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Yorkshire & Humber (UKE45)

Framework ceiling (notional)£4,000,000total for 6 lots · framework ceiling, not attributable revenue

Submissions closed 21 Apr 2023awarded 7 Jul 2023

Lots 6see the lot list below

Framework period 4 yrsends 31 Aug 2027 · extension options published · starts 1 Sept 2023

What is being bought6 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Office Machines for use primarily in the education market. This Framework is designed to

meet the needs of YPO by establishing an agreement for Providers to deliver both stock into

YPO’s distribution centre in Wakefield, West Yorkshire and to deliver to YPO customers on a

direct basis whereby the end customer places the order with YPO and YPO places the order

with the Provider, but the Provider delivers direct to the end customer.

Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Office supplies · Small office equipment · Staplers · Tacks

How this framework works

From the published notice

Bids received: 7 bids received · 3 suppliers appointed
Framework period: 4 yrs from 1 Sept 2023

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot

Lot #1Economy StaplersCancelledRenewal 4 yrs

Economy Staplers

Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

30197320 Staplers

Lot #2Premium StaplersCancelledRenewal 4 yrs

Premium Staplers

Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

30197320 Staplers

Lot #3Hole PunchesCancelledRenewal 4 yrs

Hole Punches

Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

30197320 Staplers

Lot #4TackersCancelledRenewal 4 yrs

Tackers

Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

Lot #5Eco-RangeCancelledRenewal 4 yrs

Eco-Range

Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

30197000 Small office equipment

Lot #6Own Brand RangeCancelledRenewal 4 yrs

Own Brand Range

Contract period: 1 Sept 2023 – 31 Aug 2027 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st September 2023 to 31st August 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of August 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st September 2023 to 31st August 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

30197000 Small office equipment

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 6 lots

Quality: 50%Price: 40%Social value: 10%

Published sub-criteria (4)

Quality: 40%
Delivery and Customer Service: 10%
price: 40%
Social Value/Sustainability: 10%

Published award criteria (4)

Quality: 40%
Delivery and Customer Service: 10%
Social Value/Sustainability: 10%
Price: 40%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
“YPO - 001182 Staplers, Hole Punches & Tackers” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published: 14 Mar 2023, 13:08 GMT
Last source update: 24 Jul 2023, 09:55 BST
Award evaluation window: 14 Apr 2023 – …
Authority reference: 001182
FTS notice number: 2023/S 000-021233
Classification (CPV): Office suppliesSmall office equipmentStaplersTacks
Delivery area: Yorkshire & Humber (UKE45)
Official registry OCID: ocds-h6vhtk-03b2ac Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 21 Apr 2023, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 14 Apr 2023, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

14 Apr 2023 → 1 Sept 2023 · 4 dates

Bids opened
14 Apr 2023, 14:00 BST
Admission / appointment period endsperiod end, not a bid countdown
21 Apr 2023, 14:00 BST
Notice published
24 Jul 2023, 09:55 BST
Contract starts
1 Sept 2023, 00:00 BST

Notice history

2 events · 3 releases on Find a Tender · since 14 Apr 2023

Deadline moved to 21 Apr 2023, 14:00 BST
14 Apr 2023, 11:37 BST
+7 days · was 14 Apr 2023, 14:00 BST
Status changed to complete
24 Jul 2023, 09:55 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	14 Apr 2023	21 Apr 2023	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	14 Apr 2023	21 Apr 2023	+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 7

Contracts signed 3latest 7 Jul 2023

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £4,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

YPO - 001182 Staplers, Hole Punches & Tackers
Signed
7 Jul 2023
Value
ceiling above
Status
active
YPO - 001182 Staplers, Hole Punches & Tackers
Signed
7 Jul 2023
Value
ceiling above
Status
active
YPO - 001182 Staplers, Hole Punches & Tackers
Signed
7 Jul 2023
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids	—	—	—

Contracting authority & participating public bodies

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

ACCO UK LIMITEDFramework contractor Aylesbury, Yorkshire & Humber
RAPESCO OFFICE PRODUCTS PLCFramework contractor YPO - 001182 Staplers, Hole Punches & Tackers, Kent, South East
TEXET SALES LIMITEDFramework contractor Manchester, North West

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria