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Published 28 Apr 2023, 09:40 BST

Official UK procurement notice

YPO 001168 - Writing and Display Furniture

Official notice

Authority: YPO

Framework agreementGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)£10,000,000framework ceiling, not attributable revenue
Submissions closed 7 Jun 2023awarded 13 Jul 2023
Framework period 4 yrsends 31 Dec 2027 · extension options published · starts 1 Jan 2024

What is being bought

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Writing and Display Furniture Products. This Framework is designed to allow YPO to meet

the needs of all public sector organisations by establishing an agreement for Providers to

deliver to YPO customers on a direct basis.

  • Recurrence: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

CPV: Flipchart easels · Furniture · Magnetic boards · Notice boards · School furniture · Whiteboard easels · Whiteboards · Whiteboards and magnetic boards

How this framework works

From the published notice
Bids received
6 bids received · 3 suppliers appointed
Framework period
4 yrs from 1 Jan 2024

The lotProcurement structure

single lot · value published
Lot #1This Lot is for Writing and Display furniture including but not limited to Easels,…AwardedRenewal 4 yrsPublished value£10,000,000

This Lot is for Writing and Display furniture including but not limited to Easels, Whiteboards,

Noticeboards, Poster Frames, Dispensers, Table Top Displays and Partition Screens

Contract period: 1 Jan 2024 – 31 Dec 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st January 2024 to 31st December 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2024 to 31st December 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30192170 Notice boards30195900 Whiteboards and magnetic boards30195910 Whiteboards30195912 Whiteboard easels30195913 Flipchart easels30195920 Magnetic boards

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • Cost: 50%
  • Social Value/Sustainability: 10%
Published award criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • Social Value/Sustainability: 10%
  • Cost: 50%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO 001168 - Writing and Display Furniture” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

First published
28 Apr 2023, 09:40 BST
Last source update
7 Aug 2023, 09:12 BST
Award evaluation window
7 Jun 2023 – …
Authority reference
001168
FTS notice number
2023/S 000-022855
Classification (CPV)
Flipchart easelsFurnitureMagnetic boardsNotice boardsSchool furnitureWhiteboard easelsWhiteboardsWhiteboards and magnetic boards
Delivery area
UK
Official registry OCID
ocds-h6vhtk-03c4f4 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Jun 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Jun 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

7 Jun 2023 → 1 Jan 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Jun 2023, 14:00 BST
  2. Bids opened
    7 Jun 2023, 14:00 BST
  3. Notice published
    7 Aug 2023, 09:12 BST
  4. Contract starts
    1 Jan 2024

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    7 Aug 2023, 09:12 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 3admitted to the panel · see the list ↓
Bids received 6
Contracts signed 1latest 13 Jul 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • YPO 001168 - Writing and Display Furniture

    Signed
    13 Jul 2023
    Value
    £10,000,000
    Period
    … – 31 Dec 2027
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, UK, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England & WalesReview body London
  • High Court of England and WalesReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria