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Published 16 Sept 2022, 10:33 BST

Official UK procurement notice

YPO - 001144 Early Years Construction

Official notice

Authority: YPO

Framework agreement2 lotsGoodsOpen procedure
Sectors: Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)£3,000,000total for 2 lots · framework ceiling, not attributable revenue
Submissions closed 21 Oct 2022awarded 15 Dec 2022
Lots 2see the lot list below
Framework period 4 yrsends 31 Mar 2027 · extension options published · starts 1 Apr 2023

What is being bought2 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the

provision of wooden, foam and plastic construction kits for use primarily in public and private

early years settings, schools and other establishments This Framework is designed to meet

the needs of YPO by establishing an agreement for providers to deliver stock into YPO’s

distribution centre in Wakefield, West Yorkshire or for providers to deliver to YPO customers

on a direct basis whereby the end customer places the order with YPO and YPO places the

order with the provider but the provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Toys

How this framework works

From the published notice
Bids received
15 bids on the busiest of 2 lots · 12 suppliers appointed
Framework period
4 yrs from 1 Apr 2023

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Construction Kits and Building BlocksAwardedRenewal Yorkshire & Humber 4 yrs

This lot will cover construction kits and building blocks. Goods will be delivered to YPO

distribution centre in Wakefield.

Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st April 2023 to 31st March 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: allowed
37520000 Toys
Lot #2Large Wooden Construction Sets (assorted)AwardedRenewal UK 4 yrs

This lot will cover construction kits and building blocks. Goods will be delivered to YPO

customers on a direct basis whereby the end customer places the order with YPO and YPO

places the order with the provider but the provider delivers direct to the end customer.

Contract period: 1 Apr 2023 – 31 Mar 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st April 2023 to 31st March 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of December 2024 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: allowed
37520000 Toys

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 50%Price: 40%Environmental: 10%
Published sub-criteria (4)
  • Quality: 25%
  • Delivery and Customer Service: 25%
  • price: 40%
  • Sustainability: 10%
Published award criteria (4)
  • Quality: 25%
  • Delivery and Customer Service: 25%
  • Sustainability: 10%
  • Price: 40%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.”

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “YPO - 001144 Early Years Construction” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
16 Sept 2022, 10:33 BST
Last source update
16 Feb 2023, 00:46 GMT
Award evaluation window
21 Oct 2022 – …
Authority reference
001144
FTS notice number
2023/S 000-004710
Classification (CPV)
Toys
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-0368fc Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
21 Oct 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
21 Oct 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/Register ↗

Timeline

21 Oct 2022 → 1 Apr 2023 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    21 Oct 2022, 12:00 BST
  2. Bids opened
    21 Oct 2022, 12:00 BST
  3. Notice published
    16 Feb 2023, 00:46 GMT
  4. Contract starts
    1 Apr 2023, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    16 Feb 2023, 00:46 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 12admitted to the panel · see the list ↓
Bids received 15busiest of 2 lots
Contracts signed 2latest 15 Dec 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £3,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Construction Kits and Building Blocks

    Signed
    15 Dec 2022
    Value
    ceiling above
    Period
    … – 31 Mar 2027
    Status
    active

  • Large Wooden Construction Sets (assorted)

    Signed
    15 Dec 2022
    Value
    ceiling above
    Period
    … – 31 Mar 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Construction Kits and Building Blocks15bids———
2 · Large Wooden Construction Sets (assorted)15bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

12 commercial parties on the notice
Show 2 more suppliers
  • Polydron UK LimitedFramework contractor02063198 Oakley House, Tetbury Road, Cirencester, South West, GL7 1US
  • Spaceright Europe LimitedFramework contractorSC344257 38 Tollpark Road, Wardpark East, Cumbernauld, Glasgow, Scotland, G68 0LW

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria