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Published 27 May 2022, 11:17 BST

Official UK procurement notice

YPO - 001133 Office Furniture Products

Official notice

Authority: YPO (Public body)

Framework agreement3 lotsGoodsOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK
Framework ceiling (notional)£9,000,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 6 Jul 2022awarded 9 Sept 2022
Lots 3see the lot list below
Framework period 4 yrsends 31 Dec 2026 · extension options published · starts 1 Jan 2023

What is being bought3 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Office Furniture Products. This Framework is designed to allow YPO to meet the needs of all

public sector organisations by establishing an agreement for Providers to deliver to YPO

customers on a direct basis whereby the end customer places the order with YPO and YPO

places the order with the Provider, but the Provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

CPV: Furniture

How this framework works

From the published notice
Bids received
11 bids on the busiest of 3 lots · 2 suppliers appointed
Framework period
4 yrs from 1 Jan 2023

Lots and requirements (3)Procurement structure

3 lots · no lot values published · same evaluation weights on every lot
Lot #1Office Furniture Products – 24-hour deliveryAwardedRenewal 4 yrs

Lot 1 Office Furniture 24h delivery – covering office chairs, tables, wooden storage and metal

storage etc.

Provider(s) are required to be able to supply and deliver (in to ground floor, undercover,

location) on to customers individual sites throughout the UK a full range of office furniture

products within 24-hours of order receipt (Monday – Friday, orders sent on Friday should be

delivered on the next available working day).

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st January 2023 to 31st December 2024 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st December 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
39100000 Furniture
Lot #2Office Furniture ProductsAwardedRenewal 4 yrs

Lot 2 Office Furniture complete products solutions – covering office chairs, office tables,

wooden storage, metal storage, breakout soft seating and reception furniture.

Provider(s) are required to be able to supply, deliver and install in to customers individual

sites throughout the UK a full range of office furniture products. On delivery of an item, it is

the Providers responsibly to remove / dispose of the packaging.

Product ranges incorporating (but not limited to) workstations, storage, swivel chairs,

breakout, and meeting furniture.

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st January 2023 to 31st December 2024 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st December 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
39100000 Furniture
Lot #3Office Furniture Products – Home Working ItemsAwardedRenewal 4 yrs

Lot 3 Home Working Furniture – covering office chairs, tables, wooden storage, metal

storage etc

Provider(s) are required to be able to supply and deliver on to customers individual sites

throughout the UK a full range of office furniture products. Providers should have multiple

delivery options within this Lot including (but not limited to) delivery to individual homes or

delivery to central locations.

Items may be delivered flat pack for self-assembly but must include the relevant tools and

instructions needed.

Product ranges incorporating (but not limited to) workstations, storage, swivel chairs,

breakout, and meeting furniture.

Contract period: 1 Jan 2023 – 31 Dec 2026 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 1st January 2023 to 31st December 2024 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2024 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2023 to 31st December 2026 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
39100000 Furniture

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 30%Price: 60%Social value: 10%
Published sub-criteria (3)
  • Quality: 30%
  • price: 60%
  • Social Value/Sustainability: 10%
Published award criteria (3)
  • Quality: 30%
  • Social Value/Sustainability: 10%
  • Price: 60%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO - 001133 Office Furniture Products” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

First published
27 May 2022, 11:17 BST
Last source update
10 Oct 2022, 18:03 BST
Award evaluation window
4 Jul 2022 – …
Authority reference
001133
FTS notice number
2022/S 000-028474
Classification (CPV)
Furniture
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0340b4 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
6 Jul 2022, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
4 Jul 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

4 Jul 2022 → 1 Jan 2023 · 4 dates
  1. Bids opened
    4 Jul 2022, 12:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    6 Jul 2022, 14:00 BST
  3. Notice published
    10 Oct 2022, 18:03 BST
  4. Contract starts
    1 Jan 2023

Notice history

2 events · 3 releases on Find a Tender · since 1 Jul 2022
  1. Deadline moved to 6 Jul 2022, 14:00 BST
    1 Jul 2022, 11:14 BST
    +2 days · was 4 Jul 2022, 12:00 BST
  2. Status changed to complete
    10 Oct 2022, 18:03 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.24 Jul 20226 Jul 2022+2 d
—Bid openingConditions for opening of tenders · IV.2.74 Jul 20226 Jul 2022+2 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 11busiest of 3 lots
Contracts signed 3latest 9 Sept 2022

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £9,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Office Furniture Products – 24-hour delivery

    Signed
    9 Sept 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2026
    Status
    active

  • Lot 2 - Office Furniture Products

    Signed
    9 Sept 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2026
    Status
    active

  • Lot 3 - Office Furniture Products – Home Working Items

    Signed
    9 Sept 2022
    Value
    ceiling above
    Period
    … – 31 Dec 2026
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Office Furniture Products – 24-hour delivery3bids———
2 · Office Furniture Products11bids———
3 · Office Furniture Products – Home Working Items9bids———

Contracting authority & participating public bodies

YPO

Contracting authorityPublic bodyBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria