Official UK procurement notice
YPO - 001132 EARLY YEARS FURNITURE
Authority: YPO
What is being bought12 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Early Years Furniture for use primarily in the education market. This Framework is designed
to allow YPO to meet the needs of all public sector organisations by establishing an
agreement for Providers to deliver to YPO customers on a direct basis whereby the end
customer places the order with YPO and YPO places the order with the Provider, but the
Provider delivers direct to the end customer
- Recurrence: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
CPV: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Kindergarten furniture
How this framework works
From the published notice- Bids received
- 12 bids on the busiest of 12 lots · 15 suppliers appointed
- Framework period
- 4 yrs from 1 Apr 2023
Lots and requirements (12)Procurement structure
12 lots · no lot values published · evaluation weights differ by lotLot #1Baby and Toddler Furniture Ready AssembledAwardedRenewal
Lot 1 covers Baby and Toddler Furniture Ready Assembled for use in an early years setting
Lot #2Baby and Toddler Furniture Flat PackedAwardedRenewal
Lot 2 covers Baby and Toddler Furniture Flat Packed for use in an early years setting
Lot #3Early Years Storage Furniture Ready AssembledAwardedRenewal
Lot 3 covers Early Years Storage Furniture Ready Assembled for use in an early years setting
Lot #4Early Years Storage Furniture Flat PackedAwardedRenewal
Lot 4 covers Early Years Storage Furniture Flat Packed for use in an early years setting
Lot #5Early Years Upholstered SeatingAwardedRenewal
Lot 5 covers Early Years Upholstered Seating for use in an early years setting
Lot #6Indoor/Outdoor Bean Bags and CushionsAwardedRenewal
Lot 6 covers Indoor/Outdoor Bean Bags and Cushions for use in an early years setting
Lot #7Cushion and Trolley SetsAwardedRenewal
Lot 7 covers Cushion and Trolley Sets for use in an early years setting
Lot #8Carpets and MatsAwardedRenewal
Lot 8 covers Carpets and Mats for use in an early years setting
Lot #9Metal Framed EaselsAwardedRenewal
Lot 9 covers Metal Framed Easels for use in an early years setting
Lot #10Wooden Framed EaselsAwardedRenewal
Lot 10 covers Wooden Framed Easels for use in an early years setting
Lot #11Wooden Tables and Wooden ChairsAwardedRenewal
Lot 11 covers Wooden Tables and Wooden Chairs for use in an early years setting
Lot #12Shaped Metal Framed TablesAwardedRenewal
Lot 12 covers Shaped Metal Framed Tables for use in an early years setting
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Baby and Toddler Furniture Ready Assembled | 50% | 40% | 10% | |
| 10 · Wooden Framed Easels | 50% | 40% | 10% | |
| 11 · Wooden Tables and Wooden Chairs | 50% | 40% | 10% | |
| 12 · Shaped Metal Framed Tables | 50% | 40% | 10% | |
| 2 · Baby and Toddler Furniture Flat Packed | 50% | 40% | 10% | |
| 3 · Early Years Storage Furniture Ready Assembled | 50% | 40% | 10% | |
| 4 · Early Years Storage Furniture Flat Packed | 50% | 40% | 10% | |
| 5 · Early Years Upholstered Seating | 50% | 40% | 10% | |
| 6 · Indoor/Outdoor Bean Bags and Cushions | 50% | 40% | 10% | |
| 7 · Cushion and Trolley Sets | 50% | 40% | 10% | |
| 8 · Carpets and Mats | 50% | 40% | 10% | |
| 9 · Metal Framed Easels | 50% | 40% | 10% |
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “YPO - 001132 EARLY YEARS FURNITURE” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date
- First published
- 29 Jul 2022, 09:04 BST
- Last source update
- 13 Dec 2022, 12:19 GMT
- Award evaluation window
- 2 Sept 2022 – …
- Authority reference
001132- FTS notice number
2022/S 000-035208- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03572eFind a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.
Publisher note: YPO are purchasing on behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Appointment period ends
- 19 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 2 Sept 2022, 12:00 BST
Timeline
2 Sept 2022 → 1 Apr 2023 · 4 dates- Bids opened2 Sept 2022, 12:00 BST
- Admission / appointment period endsperiod end, not a bid countdown19 Sept 2022, 12:00 BST
- Notice published13 Dec 2022, 12:19 GMT
- Contract starts1 Apr 2023, 00:00 BST
Notice history
2 events · 4 releases on Find a Tender · since 17 Aug 2022- Deadline moved to 19 Sept 2022, 12:00 BST17 Aug 2022, 09:45 BST+17 days · was 2 Sept 2022, 12:00 BST
- Status changed to complete13 Dec 2022, 12:19 GMT
Published amendments (2 · 2 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV2.2 | 2 Sept 2022 | 19 Sept 2022 | +17 d |
| — | Bid openingConditions for opening tenders · IV2.7 | 2 Sept 2022 | 19 Sept 2022 | +17 d |
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV2.2 | 19 Sept 2022 | 20 Sept 2022 | +1 d |
| — | Bid openingConditions for opening tenders · IV2.7 | 19 Sept 2022 | 20 Sept 2022 | +1 d |
Closing date and time of the tender extended due to changes to the specification for Lot 11 to the minimum thickness of the table tops. The extension to the closing date and time allows over 30 days for bidders to consider the changes.
Closing date and time of the tender extended due to the 19 September now being a Public Bank Holiday
Routine re-releases (4)
- 2022-07: 1 release · 29 Jul 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 12 of these contracts carry the same published figure, £16,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - Baby and Toddler Furniture Ready Assembled
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 10 Wooden Framed Easels
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 11 Wooden Tables and Wooden Chairs
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 12 Shaped Metal Framed Tables
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 2 - Baby and Toddler Flatpacked Furniture
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 3 - Early Years Storage Furniture Ready Assembled
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 4- Early Years Storage Furniture Flatpacked
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 5 - Early Years Upholstered Seating
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 6 - Indoor/Outdoor Bean Bags and Cushion
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 7 - Cushion and Trolley Sets
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 8 Carpets and Mats
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Lot 9 -Metal Framed Easels
- Signed
- 15 Nov 2022
- Value
- ceiling above
- Period
- … – 31 Mar 2027
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Baby and Toddler Furniture Ready Assembled | 8bids | — | — | — |
| 2 · Baby and Toddler Furniture Flat Packed | 8bids | — | — | — |
| 3 · Early Years Storage Furniture Ready Assembled | 6bids | — | — | — |
| 4 · Early Years Storage Furniture Flat Packed | 7bids | — | — | — |
| 5 · Early Years Upholstered Seating | 9bids | — | — | — |
| 6 · Indoor/Outdoor Bean Bags and Cushions | 8bids | — | — | — |
| 7 · Cushion and Trolley Sets | 5bids | — | — | — |
| 8 · Carpets and Mats | 7bids | — | — | — |
| 9 · Metal Framed Easels | 7bids | — | — | — |
| 10 · Wooden Framed Easels | 12bids | — | — | — |
| 11 · Wooden Tables and Wooden Chairs | 6bids | — | — | — |
| 12 · Shaped Metal Framed Tables | 6bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
16 commercial parties on the notice- Cicada Educational Equipment LimitedFramework contractor
- Collaborate & Innovate Ltd T/A CosyFramework contractor
- Community Products (UK) Limited T/A Community PlaythingsFramework contractor
- Designs for Education LimitedFramework contractor
- Education Essentials LimitedFramework contractor
- Lakeshore Learning Materials LLCFramework contractor
- Metroplan LimitedFramework contractor
- Mike Miller Associates LimitedFramework contractor
- One for Fun LimitedFramework contractor
- Profile Education LimitedFramework contractor
Show 6 more suppliers
- Project FF and E LimitedFramework contractor
- Spaceright Europe Limited T/A MillhouseFramework contractor
- Spaceright Europe Limited T/A MillhouseFramework contractor
- Sport & Playbase LimitedFramework contractor
- Willowbrook (Education) LimitedFramework contractor
- Youngstart LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria