Find a TenderAwarded

Published 22 Apr 2021, 11:18 BST

Official UK procurement notice

YPO - 001082 Product Information Management System (PIM) and Related Services

Official notice

Authority: YPO (Public body)·Consortium: 2 public authorities

GoodsOpen procedure

Sectors: Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE45)

Final published estimate£800,000initial estimate £600,000 · 2 value updates

Submissions closed 5 Jan 2022awarded 28 Mar 2022

Awarded to Agility Multichannel Limited

Contract term 10 yrsends 20 Mar 2032 · extension options published · starts 21 Mar 2022

What is being bought

Published requirement description

YPO are looking for a single Provider to be appointed onto a Contract for the provision of a Software as a Service (SaaS/closed source) Product Information Management System (PIM) to manage YPO’s current and future products and services framework base. The PIM is critical to both YPO catalogue production and to the website presentation of products and services, and therefore an essential part of delivering customer satisfaction, along with the buying and selling of YPO's products and services. PIM is used to manage the product data information that is both on the website and in the catalogue.

Recurrence: This procurement may need to be repeated before its final contract end date dependent on YPO requirements at that ti

CPV: Database systems · Document creation, drawing, imaging, scheduling and productivity software package · Industry specific software package · Networking, Internet and intranet software package · Sales, marketing and business intelligence software package · Software package and information systems

The lotProcurement structure

single lot · value published

Lot #1YPO are looking for a single Provider to be appointed onto a Contract for the…AwardedRenewal 10 yrsPublished value£600,000

YPO are looking for a single Provider to be appointed onto a Contract for the provision of a

Software as a Service (SaaS/closed source) Product Information Management System (PIM)

to manage YPO's current and future products and services framework base. The PIM is

critical to both YPO catalogue production and to the website presentation of products and

services, and therefore an essential part of delivering customer satisfaction, along with the

buying and selling of YPO's products and services. PIM is used to manage the product data

information that is both on the website and in the catalogue.

Specific requirements are set out in detail within the tender appendices, "Specification" and

"System Requirements" which can be accessed for free through our e-tendering system and

searching for the opportunity, "YPO - 001082 Product Information Management System

(PIM) and Related Services"

Contract period: 21 Mar 2022 – 20 Mar 2032 (10 yrs)

Delivery: Yorkshire & Humber

Extensions: The Contract will cover the period from 8th April 2022 to 7th April 2026 with three options to extend for an additional 24 months respectively. The first decision to extend the contract period will be taken by the end of December 2025 and will be dependent on satisfactory completion of all aspects of the Contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 10 years, from 8th April 2022 to 7th April 2032 (subject to an annual review, incorporating price negotiations and KPI performance.) · Renewal if required will commence within a year before the Contract End Date.Variant bids: not allowed

48100000 Industry specific software package 48200000 Networking, Internet and intranet software package 48300000 Document creation, drawing, imaging, scheduling and productivity software package 48480000 Sales, marketing and business intelligence software package 48610000 Database systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 65%Price: 25%Social value: 10%

Published sub-criteria (4)

Quality: 35%
Service Delivery and Customer Service: 30%
Cost: 25%
Social Value and Sustainability: 10%

Published award criteria (4)

Quality: 35%
Service Delivery and Customer Service: 30%
Social Value and Sustainability: 10%
Cost: 25%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice

What this means for your bid

Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · This procurement may need to be repeated before its final contract end date dependent on YPO requirements at that ti
First published: 22 Apr 2021, 11:18 BST
Last source update: 19 Apr 2022, 11:10 BST
Award evaluation window: 5 Jan 2022 – …
Authority reference: 001082
FTS notice number: 2022/S 000-010178
Classification (CPV): Database systemsDocument creation, drawing, imaging, scheduling and productivity software packageIndustry specific software packageNetworking, Internet and intranet software packageSales, marketing and business intelligence software packageSoftware package and information systems
Delivery area: Yorkshire & Humber (UKE45)
Official registry OCID: ocds-h6vhtk-02a908 Find a Tender

Contract terms

Performance terms: Please refer to the ITT documents for more information.

Publisher note: YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: portal not identified

Language: EN

Submission deadline: 5 Jan 2022, 14:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 5 Jan 2022, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.duenorth.com/register ↗

Timeline

31 May 2021 → 19 Apr 2022 · 5 dates

Next notice expected
31 May 2021, 00:00 BST
Submission deadline
5 Jan 2022, 14:00 GMT
Bids opened
5 Jan 2022, 14:00 GMT
Contract starts
21 Mar 2022
Notice published
19 Apr 2022, 11:10 BST

Notice history

8 events · 5 releases on Find a Tender · since 18 Oct 2021

Published value published: £600,000
18 Oct 2021, 16:51 BST
Status changed to active
18 Oct 2021, 16:51 BST
Procurement method changed
18 Oct 2021, 16:51 BST
Deadline published: 23 Nov 2021, 14:00 GMT
18 Oct 2021, 16:51 BST
Published value updated to £800,000
18 Nov 2021, 18:05 GMT
was £600,000
Deadline moved to 5 Jan 2022, 14:00 GMT
18 Nov 2021, 18:05 GMT
+43 days · was 23 Nov 2021, 14:00 GMT
Buyer details updated
18 Nov 2021, 18:05 GMT
Status changed to complete
19 Apr 2022, 11:10 BST

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextEstimated Value · II.2.6	Value excluding VAT £600,000	Value excluding VAT: £800,000
—	TextLocal Time · IV.2.7	2.05pm	2.00pm

1 amendment published without a description.

Routine re-releases (5)

2021-10: 1 release · 18 Oct 2021
2021-04: 1 release · 22 Apr 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £800,0001 contract exc. VAT

Bids received 4

Contracts signed 1latest 28 Mar 2022

Awarded to	Value	Date	Status
Agility Multichannel LimitedSME	£800,000 †	—	Awarded

Contracts

YPO - 001082 Product Information Management System (PIM) and Related Services · Agility Multichannel LimitedSME
Signed
28 Mar 2022
Value
£800,000
Period
… – 20 Mar 2032
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4bids	—	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

YPO

Contracting authorityPublic bodyBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Consortium members and other public bodies

Yorkshire Purchasing OrganisationContracting authorityBody governed by public lawGeneral public services WAKEFIELD, Yorkshire & HumberContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Technology and Construction CourtReview body London

Bidders & participating suppliers

1 commercial party on the notice

Agility Multichannel LimitedAwarded supplier07403073 3rd Floor, 1 Ashley Road, Altrincham, Cheshire, North West, WA14 2DT

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria