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Published 13 Jul 2021, 11:12 BST

Official UK procurement notice

YPO - 001079 Whiteboard markers

Official notice

Authority: YPO

Framework agreement6 lotsGoodsOpen procedure
Sectors: Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: Yorkshire & Humber (UKE45)
Framework ceiling (notional)£12,000,000total for 6 lots · framework ceiling, not attributable revenue
Submissions closed 19 Aug 2021awarded 23 Sept 2021
Lots 6see the lot list below
Framework period 4 yrsends 12 Oct 2025 · extension options published · starts 13 Oct 2021

What is being bought6 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of whiteboard pens and markers for use primarily in the education market. This Framework is designed to meet the needs of YPO and all public sector organisations by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.

  • Recurrence: There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

CPV: Whiteboard accessories

How this framework works

From the published notice
Bids received
5 bids on the busiest of 6 lots · 5 suppliers appointed
Framework period
4 yrs from 13 Oct 2021
Electronic auction
yes

Lots and requirements (6)Procurement structure

6 lots · no lot values published · evaluation weights differ by lot
Lot #1Premium Quality Whiteboard Markers and PensAwardedRenewal 4 yrs

Lot 1 covers a variety of premium quality whiteboard markers and pens.

Contract period: 13 Oct 2021 – 12 Oct 2025 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 13th October 2021 to 12th October 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 13 October 2021 to 12 October 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30195911 Whiteboard accessories
Lot #2Premium Quality Refillable Markers and PensAwardedRenewal 4 yrs

Lot 2 covers premium quality refillable whiteboard markers and pens.

Contract period: 13 Oct 2021 – 12 Oct 2025 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 13th October 2021 to 12th October 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 13 October 2021 to 12 October 2025 (subject to an annual review, incorporating price negotiations and KPI performance) · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30195911 Whiteboard accessories
Lot #3Added Value Whiteboard Markers & PensAwardedRenewal 4 yrs

This Lot will cover added value whiteboard markers and pens.

Contract period: 13 Oct 2021 – 12 Oct 2025 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 13th October 2021 to 12th October 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 13 October 2021 to 12 October 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30195911 Whiteboard accessories
Lot #4Compact Whiteboard PensAwardedRenewal 4 yrs

This Lot will cover compact whiteboard pens.

Contract period: 13 Oct 2021 – 12 Oct 2025 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 13th October 2021 to 12th October 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 13 October 2021 to 12 October 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30195911 Whiteboard accessories
Lot #5YPO Own Brand Whiteboard Markers/PensAwardedRenewal 4 yrs

This Lot will cover YPO own brand whiteboard markers and pens.

Contract period: 13 Oct 2021 – 12 Oct 2025 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 13th October 2021 to 12th October 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 13 October 2021 to 12 October 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30195911 Whiteboard accessories
Lot #6YPO Premium Own Brand Whiteboard Markers/PensAwardedRenewal 4 yrs

This Lot will cover YPO premium own brand whiteboard markers and pens.

Contract period: 13 Oct 2021 – 12 Oct 2025 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 13th October 2021 to 12th October 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 13 October 2021 to 12 October 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
30195911 Whiteboard accessories

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Premium Quality Whiteboard Markers and Pens60%30%10%
2 · Premium Quality Refillable Markers and Pens60%30%10%
3 · Added Value Whiteboard Markers & Pens60%30%10%
4 · Compact Whiteboard Pens60%30%10%
5 · YPO Own Brand Whiteboard Markers/Pens45%45%10%
6 · YPO Premium Own Brand Whiteboard Markers/Pens45%45%10%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ section of this notice.

What this means for your bid
  • Price carries 30–45 points depending on the lot; most lots put it at 30 points.
  • “YPO - 001079 Whiteboard markers” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this Framework will be subject to renewal after 3.5 years from the commencement date

First published
13 Jul 2021, 11:12 BST
Last source update
20 Oct 2021, 11:35 BST
Award evaluation window
19 Aug 2021 – …
Authority reference
001079
FTS notice number
2021/S 000-026239
Classification (CPV)
Whiteboard accessories
Delivery area
Yorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-02c735 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located in our E-Procurement system. The web address can be found under ‘Procurement Documents’ in the ‘Communication’ Section in this notice.

Publisher note: “YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
19 Aug 2021, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
19 Aug 2021, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

19 Aug 2021 → 20 Oct 2021 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    19 Aug 2021, 14:00 BST
  2. Bids opened
    19 Aug 2021, 14:00 BST
  3. Contract starts
    13 Oct 2021, 00:00 BST
  4. Notice published
    20 Oct 2021, 11:35 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    20 Oct 2021, 11:35 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 5busiest of 6 lots
Contracts signed 6latest 23 Sept 2021

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £12,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Premium Quality Whiteboard Markers and Pens

    Signed
    23 Sept 2021
    Value
    ceiling above
    Period
    … – 12 Oct 2025
    Status
    active

  • Lot 2 - Premium Quality Refillable Markers and Pens

    Signed
    23 Sept 2021
    Value
    ceiling above
    Period
    … – 12 Oct 2025
    Status
    active

  • Lot 3 - Added Value Whiteboard Markers & Pens

    Signed
    23 Sept 2021
    Value
    ceiling above
    Period
    … – 12 Oct 2025
    Status
    active

  • Lot 4 - Compact Whiteboard Pens

    Signed
    23 Sept 2021
    Value
    ceiling above
    Period
    … – 12 Oct 2025
    Status
    active

  • Lot 5 - YPO Own Brand Whiteboard Markers/Pens

    Signed
    23 Sept 2021
    Value
    ceiling above
    Period
    … – 12 Oct 2025
    Status
    active

  • Lot 6 - YPO Premium Own Brand Whiteboard Markers/Pens

    Signed
    23 Sept 2021
    Value
    ceiling above
    Period
    … – 12 Oct 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Premium Quality Whiteboard Markers and Pens1bids———
2 · Premium Quality Refillable Markers and Pens1bids———
3 · Added Value Whiteboard Markers & Pens3bids———
4 · Compact Whiteboard Pens4bids———
5 · YPO Own Brand Whiteboard Markers/Pens5bids———
6 · YPO Premium Own Brand Whiteboard Markers/Pens4bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria