Official UK procurement notice
YPO - 001078 Own Brand - Stationery
Authority: YPO (Public body)
What is being bought12 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the supply of
Own Brand Stationery for use primarily in the education market. This Framework is designed
to meet the needs of YPO by establishing an agreement for Providers to deliver YPO branded
stock into YPO’s distribution centre in Wakefield, West Yorkshire.
- Recurrence: here is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
CPV: Ballpoint pens · Correction fluid · Correction pen refills · Correction pens · Erasers · Felt-tipped pens · Fibre pens · Pencils · Stationery · Technical pens · Various office equipment and supplies · Whiteboard accessories
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 12 lots · 5 suppliers appointed
- Framework period
- 4 yrs from 1 Jan 2023
Lots and requirements (12)Procurement structure
12 lots · no lot values published · evaluation weights differ by lotLot #1YPO Repositionable Sticky NotesAwardedRenewal
YPO Repositionable Sticky Notes, various colours, shapes, sizes, including individual items
and packs.
Lot #2YPO CorrectionAwardedRenewal
YPO correction fluids, roller mouse and pens.
Lot #3Premium Ballpoint PensAwardedRenewal
Ballpoint pens with various coloured inks to be branded with YPO logo in packs of 50 with
caps on lid.
Lot #4YPO Premium Multi Colour Ball Point PensAwardedRenewal
4 colour ball point pens with various colours in packs of 10 with rubber grip.
Lot #5YPO Office Ball Point PensAwardedRenewal
Various packs of ball and stick pens in packs of 50 or 100 as stated within the specification with various ink colours including a lid or a cap.
Lot #6YPO Gel and Fineliner PensAwardedRenewal
Gel pens of various coloured inks with lid/cap and soft grips. Fineliners of various coloured inks with a black barrel, cap/lid all items in packs of 10 12 or 30 with specific details set out in the specification.
Lot #7YPO Triangular Ball PensAwardedRenewal
Ballpoint pens with an ergonomic triangular barrel, pen cap/lid with various colours of inks.
Organised into packs of 50.
Lot #8YPO Whiteboard ErasersAwardedRenewal
Whiteboard erasers in various sizes and made of plastic or wood in various pack sizes, to
carry YPO's logo.
Lot #9YPO Whiteboard CleaningAwardedRenewal
Whiteboard cleaning wipes, wet and dry and cleaning spray.
Lot #10YPO Black Lead PencilsAwardedRenewal
HB pencils with single colour barrels with YPO logo. Includes pencils with an ergonomic triangular designs all in various sizes as detail within the specification.
Lot #11YPO Premium Black Lead PencilsAwardedRenewal
Premium pencils with a hexagonal and triangular design in various pack sizes.
Lot #12HighlightersAwardedRenewal
Highlighted with YPOs logo in various pack sizes and colours.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · YPO Repositionable Sticky Notes | 55% | 35% | 10% | |
| 10 · YPO Black Lead Pencils | 45% | 45% | 10% | |
| 11 · YPO Premium Black Lead Pencils | 55% | 35% | 10% | |
| 12 · Highlighters | 45% | 45% | 10% | |
| 2 · YPO Correction | 45% | 45% | 10% | |
| 3 · Premium Ballpoint Pens | 55% | 35% | 10% | |
| 4 · YPO Premium Multi Colour Ball Point Pens | 55% | 35% | 10% | |
| 5 · YPO Office Ball Point Pens | 45% | 45% | 10% | |
| 6 · YPO Gel and Fineliner Pens | 45% | 45% | 10% | |
| 7 · YPO Triangular Ball Pens | 45% | 45% | 10% | |
| 8 · YPO Whiteboard Erasers | 45% | 45% | 10% | |
| 9 · YPO Whiteboard Cleaning | 45% | 45% | 10% |
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
- Price carries 35–45 points depending on the lot; most lots put it at 45 points.
- “YPO - 001078 Own Brand - Stationery” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · here is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
- First published
- 8 Jul 2022, 18:19 BST
- Last source update
- 22 Nov 2022, 15:42 GMT
- Award evaluation window
- 12 Aug 2022 – …
- Authority reference
001078- FTS notice number
2022/S 000-033108- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03503bFind a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice
Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Appointment period ends
- 22 Aug 2022, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 12 Aug 2022, 14:00 BST
Timeline
12 Aug 2022 → 1 Jan 2023 · 4 dates- Bids opened12 Aug 2022, 14:00 BST
- Admission / appointment period endsperiod end, not a bid countdown22 Aug 2022, 14:00 BST
- Notice published22 Nov 2022, 15:42 GMT
- Contract starts1 Jan 2023
Notice history
2 events · 3 releases on Find a Tender · since 27 Jul 2022- Deadline moved to 22 Aug 2022, 14:00 BST27 Jul 2022, 15:38 BST+10 days · was 12 Aug 2022, 14:00 BST
- Status changed to complete22 Nov 2022, 15:42 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 12 Aug 2022 | 22 Aug 2022 | +10 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 12 Aug 2022 | 22 Aug 2022 | +10 d |
The Tender Timetable has been updated to allow extra time for the receipt of clarifications, samples and Tender Responses
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 12 of these contracts carry the same published figure, £7,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
YPO Repositionable Sticky Notes
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Black Lead Pencils
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Premium Black Lead Pencils
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Highlighters
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Correction
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Premium Ball Point Pens
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Premium Multi Colour Ball Point Pens
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Office Ball Point Pens
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Gel & Fineliners Pens
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Triangular Ball Point Pens
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Whiteboard Erasers
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
YPO Whiteboard Cleaning
- Signed
- 25 Oct 2022
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · YPO Repositionable Sticky Notes | 5bids | — | — | — |
| 2 · YPO Correction | 1bids | — | — | — |
| 3 · Premium Ballpoint Pens | 5bids | — | — | — |
| 4 · YPO Premium Multi Colour Ball Point Pens | 2bids | — | — | — |
| 5 · YPO Office Ball Point Pens | 4bids | — | — | — |
| 6 · YPO Gel and Fineliner Pens | 2bids | — | — | — |
| 7 · YPO Triangular Ball Pens | 4bids | — | — | — |
| 8 · YPO Whiteboard Erasers | 5bids | — | — | — |
| 9 · YPO Whiteboard Cleaning | 3bids | — | — | — |
| 10 · YPO Black Lead Pencils | 4bids | — | — | — |
| 11 · YPO Premium Black Lead Pencils | 4bids | — | — | — |
| 12 · Highlighters | 3bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Hainenko LimitedFramework contractor
- Hopax Europe LimitedFramework contractor
- Luxor UK LimitedFramework contractor
- Ningbo Spring Stationery Co. LtdFramework contractor
- Texet Sales LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria