Procurement Intelligence

Find a TenderAwarded

Published 29 Apr 2021, 09:38 BST

Official UK procurement notice

YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top Tables

Official notice

Authority: YPO

Framework agreement7 lotsGoodsOpen procedure

Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UK

Framework ceiling (notional)£5,000,000total for 7 lots · framework ceiling, not attributable revenue

Submissions closed 9 Jun 2021awarded 6 Jul 2021

Lots 7see the lot list below

Framework period 4 yrsends 31 Dec 2025 · extension options published · starts 1 Jan 2022

What is being bought7 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Folding Tables, Folding Chairs and Tilt Top Tables for use primarily in the education and local

authority market. This Framework is designed to allow YPO to meet the needs of all public

sector organisations by establishing an agreement for Providers to deliver to YPO customers

on a direct basis (drop shipment) whereby the end customer places the order with YPO and

YPO places the order with the Provider, but the Provider delivers direct to the end customer.

Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Benches · Chairs · Desks and tables · Furniture · Office furniture · School furniture · Seats · Tables

How this framework works

From the published notice

Bids received: 10 bids received · 6 suppliers appointed
Framework period: 4 yrs from 1 Jan 2022, There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

Lots and requirements (7)Procurement structure

7 lots · no lot values published · evaluation weights differ by lot

Lot #1Lightweight Folding Tables and Benches – Aluminium FrameAwardedRenewal 4 yrs

Lightweight Folding Tables and Benches – Aluminium Frame

Contract period: 1 Jan 2022 – 31 Dec 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2022 to 31st December 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2022 to 31st December 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39113600 Benches 39121200 Tables

Lot #2Tilt Top Tables - EducationalAwardedRenewal 4 yrs

Tilt Top Tables - Educational

Contract period: 1 Jan 2022 – 31 Dec 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2022 to 31st December 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2022 to 31st December 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39121200 Tables 39160000 School furniture

Lot #3Tilt Top Tables - OfficeCancelledRenewal 4 yrs

Tilt Top Tables - Office

Contract period: 1 Jan 2022 – 31 Dec 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2022 to 31st December 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2022 to 31st December 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39121000 Desks and tables 39130000 Office furniture

Lot #4Folding TablesCancelledRenewal 4 yrs

Folding Tables

Contract period: 1 Jan 2022 – 31 Dec 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2022 to 31st December 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2022 to 31st December 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39121000 Desks and tables

Lot #5Folding Tables – 100% HDPE TopCancelledRenewal 4 yrs

Folding Tables – 100% HDPE Top

Contract period: 1 Jan 2022 – 31 Dec 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2022 to 31st December 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2022 to 31st December 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39121000 Desks and tables

Lot #6Folding ChairsCancelledRenewal 4 yrs

Folding Chairs

Contract period: 1 Jan 2022 – 31 Dec 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2022 to 31st December 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2022 to 31st December 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39111000 Seats 39112000 Chairs

Lot #7Folding Tables with attached SeatsAwardedRenewal 4 yrs

Folding Tables with attached Seats

Contract period: 1 Jan 2022 – 31 Dec 2025 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2022 to 31st December 2023 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of May 2023 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 1st January 2022 to 31st December 2025 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

39111000 Seats 39121200 Tables

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Social value	Split
1 · Lightweight Folding Tables and Benches – Aluminium Frame	30%	60%	10%
2 · Tilt Top Tables - Educational	30%	60%	10%
3 · Tilt Top Tables - Office	30%	60%	10%
4 · Folding Tables	30%	60%	10%
5 · Folding Tables – 100% HDPE Top	30%	60%	10%
6 · Folding Chairs	30%	60%	10%
7 · Folding Tables with attached Seats	30%	60%	10%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 60 points on every lot: a 10% discount moves about 6 points.
“YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published: 29 Apr 2021, 09:38 BST
Last source update: 8 Jul 2021, 10:40 BST
Award evaluation window: 9 Jun 2021 – …
Authority reference: 001076
FTS notice number: 2021/S 000-015823
Classification (CPV): BenchesChairsDesks and tablesFurnitureOffice furnitureSchool furnitureSeatsTables
Delivery area: UK
Official registry OCID: ocds-h6vhtk-02ab7c Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/ojeu-permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 9 Jun 2021, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 9 Jun 2021, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

9 Jun 2021 → 1 Jan 2022 · 4 dates

Admission / appointment period endsperiod end, not a bid countdown
9 Jun 2021, 14:00 BST
Bids opened
9 Jun 2021, 14:00 BST
Notice published
8 Jul 2021, 10:40 BST
Contract starts
1 Jan 2022

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
8 Jul 2021, 10:40 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 6admitted to the panel · see the list ↓

Bids received 10

Contracts signed 6latest 6 Jul 2021

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top Tables
Signed
6 Jul 2021
Value
ceiling above
Status
active
YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top Tables
Signed
6 Jul 2021
Value
ceiling above
Period
… – 31 Dec 2025
Status
active
YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top Tables
Signed
6 Jul 2021
Value
ceiling above
Period
… – 31 Dec 2025
Status
active
YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top Tables
Signed
6 Jul 2021
Value
ceiling above
Status
active
YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top Tables
Signed
6 Jul 2021
Value
ceiling above
Period
… – 31 Dec 2025
Status
active
YPO - 001076 The Supply of Folding Tables, Folding Chairs and Tilt Top Tables
Signed
6 Jul 2021
Value
ceiling above
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Lightweight Folding Tables and Benches – Aluminium Frame	10bids	—	—	—
2 · Tilt Top Tables - Educational	10bids	—	—	—
7 · Folding Tables with attached Seats	10bids	—	—	—
Whole notice	10bids	—	—	—

Contracting authority & participating public bodies

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

6 commercial parties on the notice

EMERGENT CROWN CONTRACT OFFICE FURNISHINGS LIMITEDFramework contractor Halifax, UK
GOPAK LIMITEDFramework contractor Kent, UK
METALLIFORM HOLDINGS LIMITEDFramework contractor Barnsley, UK
MORLEYS (BICESTER) LTDFramework contractor London, UK
SICO EUROPE LIMITEDFramework contractor Kent, UK
SPACERIGHT EUROPE LIMITEDFramework contractor Glasgow, Scotland

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria