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Published 27 Mar 2023, 11:04 BST

Official UK procurement notice

YPO - 001038 Sports Storage

Official notice

Authority: YPO

Framework agreement4 lotsGoodsOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)£1,300,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 25 May 2023awarded 12 Jul 2023
Lots 4see the lot list below
Framework period 4 yrsends 16 Jul 2027 · extension options published · starts 17 Jul 2023

What is being bought4 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Sport Storage (metal/steel) including wall hooks, skipping rope racks, wall mounted hoop

racks, rounders baskets for use primarily in the education market. This Framework is

designed to meet the needs of YPO by establishing an agreement for Providers to deliver

stock into YPO’s distribution centre in Wakefield, West Yorkshire, and to deliver to YPO

customers on a direct basis whereby the end customer places the order with YPO and YPO

places the order with the Provider, but the Provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Office trolleys · Storage units

How this framework works

From the published notice
Bids received
6 bids received · 5 suppliers appointed
Framework period
4 yrs from 17 Jul 2023

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Mat trolleysCancelledRenewal UK, Yorkshire & Humber 4 yrs

Mat trolleys

Contract period: 17 Jul 2023 – 16 Jul 2027 (4 yrs)
Delivery: UK, Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 25th July 2023 to 24th July 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25th July 2023 to 24th July 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39132500 Office trolleys
Lot #2Outdoor Heavy Duty fixed playground storageAwardedRenewal UK 4 yrs

Outdoor Heavy Duty fixed Playground Storage

Contract period: 17 Jul 2023 – 16 Jul 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 25th July 2023 to 24th July 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25th July 2023 to 24th July 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39173000 Storage units
Lot #3Trolley StorageCancelledRenewal UK 4 yrs

Trolley Storage

Contract period: 17 Jul 2023 – 16 Jul 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 25th July 2023 to 24th July 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25th July 2023 to 24th July 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39173000 Storage units
Lot #4Other StorageAwardedRenewal UK 4 yrs

Other Storage

Contract period: 17 Jul 2023 – 16 Jul 2027 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 25th July 2023 to 24th July 2025 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2025 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 25th July 2023 to 24th July 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed
39173000 Storage units

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 50%Price: 40%Social value: 10%
Published sub-criteria (4)
  • Quality: 40%
  • Delivery and Customer Service: 10%
  • price: 40%
  • Social Value/Sustainability: 10%
Published award criteria (4)
  • Quality: 40%
  • Delivery and Customer Service: 10%
  • Social Value/Sustainability: 10%
  • Price: 40%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “YPO - 001038 Sports Storage” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published
27 Mar 2023, 11:04 BST
Last source update
24 Jul 2023, 15:27 BST
Award evaluation window
1 May 2023 – …
Authority reference
001038
FTS notice number
2023/S 000-021328
Classification (CPV)
Office trolleysStorage units
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-03b630 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
25 May 2023, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
1 May 2023, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

1 May 2023 → 24 Jul 2023 · 4 dates
  1. Bids opened
    1 May 2023, 14:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    25 May 2023, 14:00 BST
  3. Contract starts
    17 Jul 2023, 00:00 BST
  4. Notice published
    24 Jul 2023, 15:27 BST

Notice history

2 events · 3 releases on Find a Tender · since 25 Apr 2023
  1. Deadline moved to 25 May 2023, 14:00 BST
    25 Apr 2023, 10:07 BST
    +24 days · was 1 May 2023, 14:00 BST
  2. Status changed to complete
    24 Jul 2023, 15:27 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.21 May 202325 May 2023+24 d
—Bid openingConditions for opening of tenders · IV.2.71 May 202325 May 2023+24 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 5admitted to the panel · see the list ↓
Bids received 6
Contracts signed 5latest 12 Jul 2023

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £1,300,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • YPO - 001038 Sports Storage

    Signed
    12 Jul 2023
    Value
    ceiling above
    Period
    … – 16 Jul 2027
    Status
    active

  • YPO - 001038 Sports Storage

    Signed
    12 Jul 2023
    Value
    ceiling above
    Period
    … – 16 Jul 2027
    Status
    active

  • YPO - 001038 Sports Storage

    Signed
    12 Jul 2023
    Value
    ceiling above
    Status
    active

  • YPO - 001038 Sports Storage

    Signed
    12 Jul 2023
    Value
    ceiling above
    Status
    active

  • YPO - 001038 Sports Storage

    Signed
    12 Jul 2023
    Value
    ceiling above
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
2 · Outdoor Heavy Duty fixed playground storage6bids———
4 · Other Storage6bids———
Whole notice6bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria