Official UK procurement notice
YPO - 000742 Enterprise Resource Planning (ERP)
Authority: Yorkshire Purchasing Organisation (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionBackground: YPO had an IT Strategy based around the Microsoft technology stack. At the end of 2014, YPO initiated a feasibility study to ascertain and document YPO’s requirements of an ERP system and to test those requirements against Microsoft’s Dynamics NAV 2016. A key deliverable of that project was a solution recommendation from a third party ERP consultancy, who undertook a thorough analysis of YPO’s detailed requirements and tested those requirements against the out of the box and potential development functionality of Microsoft’s Dynamics NAV 2016.
CPV: Enterprise resource planning software package · Software package and information systems
How this framework works
From the published notice- Bids received
- 4 bids received · 1 suppliers appointed
The lotProcurement structure
single lot · no lot value publishedLot #1Enterprise Resource Planning (ERP) systemAwarded
YPO internal Contract for the supply of Microsoft Dynamics NAV 2016 Enterprise Resource Planning (ERP) system, including licencing, development and implementation, knowledge
transfer, user training, systems integration and associated services, ongoing support and maintenance. The contract is designed to meet the high expectations of YPO in terms of
quality, functionality and price by replacing part of our Legacy system which was rolled out company-wide.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 65%
- Value Add: 5%
- Cost: 30%
Published award criteria (3)
- Quality: 65%
- Value Add: 5%
- Cost: 30%
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “YPO - 000742 Enterprise Resource Planning (ERP)” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 13 May 2025, 16:36 BST
- Last source update
- 24 Jul 2026, 15:19 BST
- Authority reference
000742- FTS notice number
2026/S 000-070399- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051260Find a Tender
Publisher note: Please note that originally supplier awarded this contract was Azzure IT limited. Following integration of Azzure into Advania UK Limited, the contract was novated to Advania on 28/11/2023. Additionally, original Contract Notice and Contract Award Notice were published in OJEU. Due to lack of access by the UK Contracting Authorities and supplier novation, YPO re-published a Contract Award Notice on FTS to remain transparent.
Notice history
1 event · 3 releases on Find a Tender- Buyer details updated15 May 2025, 08:53 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £2,390,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Enterprise Resource Planning (ERP) system
- Signed
- 19 Dec 2016
- Value
- £1,700,000
- Status
- active
Enterprise Resource Planning (ERP) system
- Signed
- 19 Dec 2016
- Value
- ceiling above
- Status
- active
- Change Following the successful implementation of Business Central Phase 1, YPO are implementing Phase 2, which involves work to rewrite the code that was added to the core application within the system since go live. YPO estimate that there are over 700 days' worth of customised code to rewrite, and this is required for YPO to be able to upgrade the core application further. Current customisation is not compatible with the latest versions of Business Central. The code rewrite is estimated to take approximately 24 months. Functionality of the system remains the same, the rewrite is like-for-like. This will help YPO identify issues, test functionality, and also lessens the impact on users and reduces risk to the business operations and customers. Following the rewrite YPO will then upgrade to the latest version of Business Central. YPO stipulated in the initial tender documentation that throughout the development process requests for change (RFC's) will occur. Any additional developments which are NOT covered in the original specification/requirements will go through the RFC process. Therefore, such development is within the scope of the contract. YPO acknowledge that the costs incurred with Phase 2 rollout fall outside of the initial anticipated contract value, however these additional costs are within limits of regulation 72 of PCR 2015. The total contract value increase was calculated up to be up to 41% of the original contract value., Need for additional works, services or supplies by the original contractor/concessionaire: YPO has taken a decision to modify this contract due to criticality of the system and dependence of daily operations on the system. Incumbent supplier has an in-depth knowledge of the system, its exiting application and YPO processes, including the custom code that needs to be re-written. The code has been originally written by the incumbent supplier and changing the provider poses significant risk to YPO in terms of system stability and support, threatening the continuity of daily operations not to mention the duplication of work and costs.
Enterprise Resource Planning (ERP)
- Signed
- 19 Dec 2016
- Value
- ceiling above
- Status
- active
- Change The contract has been extended by 2 years (this does not constitute more than 50% of the value of the contract). The extension is required due to an upgrade of the ERP system being necessary to bring it to the latest supported version which needs to be done outside of YPO's peak operational periods. The incumbent supplier has an in depth understanding of our bespoke codebase that underpin critical YPO business operations. Introducing a new supplier while simultaneously upgrading the base system to a supported version would present significant technical and operational challenges, particularly in maintaining, enhancing, and supporting the system throughout the upgrade period. With extension comes an increase in contract value to cover the additional work to be done., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The system in place under tis contract needs upgrading to bring it to the latest supported version. The incumbent supplier has an in depth understanding of our bespoke codebase that underpin critical YPO business operations. Introducing a new supplier while simultaneously upgrading the base system to a supported version would present significant technical and operational challenges, particularly in maintaining, enhancing, and supporting the system throughout the upgrade period.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| Enterprise Resource Planning (ERP) system | 4bids | — | — | — |
| Whole notice | — | — | — | £1,000,000 – £1,700,000 |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- YPOContracting authorityCentral purchasing bodyBody governed by public lawGeneral public services
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
2 commercial parties on the notice- Advania UK LimitedFramework contractor
- Advania UK LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.