Official UK procurement notice
Workforce rostering software · UK public procurement notice
Authority: Croydon Health Services NHS Trust (Central government)·Consortium: 4 public authorities
What is being bought
Published requirement descriptionSouth West London Procurement Partnership (SWLPP) on behalf of the Trusts in South West London, is entering into a market engagement exercise to gain a better understanding of recent developments and innovations within the market for workforce rostering software, which may inform the strategy for the forthcoming tender.
The aim is to gauge market interest and obtain preliminary information from potential bidders around the provision of:
-Rostering software for medical staff
-Rostering software for non-medics/Agenda for Change staff.
Contracts resulting from this procurement may be awarded to the following Trusts:
Croydon Health Services NHS Trust
Kingston and Richmond Hospital NHS Foundation Trust
St George's University Hospitals NHS Foundation Trust
Epsom and St Helier University Hospitals NHS Trust
CPV: Enterprise resource planning software package · IT services: consulting, software development, Internet and support · Software package and information systems
How this framework works
From the published notice- Framework period
- 2 yrs · up to 4 yrs from 1 Nov 2027
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Workforce rostering software” is a framework: the contest is a place on its panel, not a single contract.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Croydon Health Services NHS Trust buys Time accounting or human resources software package (CPV 4845), and who usually turns up
Croydon Health Services NHS Trust’s own published record, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Time accounting or human resources software package (CPV 4845) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No supplier sizes published for this authority.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Greater London.
A local branch does not count if the registered address is elsewhere.
No winner locations published for this authority. Local means a registered address in Greater London.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 38 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
No awards recorded for this authority in this market.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0%
2–340%
4–620%
7+40%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 79 past lots.
A forecast, not a list of bidders.
1 bid20%
2–341%
4–613%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 May 2026, 12:13 BST
- Last source update
- 29 May 2026, 16:10 BST
- FTS notice number
2026/S 000-050996- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a8c0Find a Tender
How it was run
Official notice- Appointment period ends
- —
Timeline
29 May 2026 → 1 Nov 2027 · 4 dates- Planning notice published144 days ago29 May 2026, 12:13 BST
- Market engagement132 days ago9 Jun 2026, 23:59 BST
Whilst it is the expectation that the procurement will be conducted via RM6387 for Workforce Technology Systems, SWLPP is inviting all interested, capable suppliers to give demonstrations of their rostering software to a panel of stakeholders to provide insight into the following areas of functionality, including your ability to deliver these within your current software solution:
-Job Planning integration
-Reporting functionality
-Medical specialisms suitability
-System configurability
-Notification generation
-System support & training
-System approval/authorisation process
-Other inter-system integration
Meetings are currently scheduled for 17th and 26th June. Availability is limited.
The meetings will consist of a 60 minute session, that shall comprise of a 40 minute demonstration followed by 20 minutes for Q&A.
Interested parties are invited to submit a brief expression of interest, advising whether their solution is suitable for medical staff, non-medical (AfC) staff or both, via the electronic tendering portal, as detailed below.
SWLPP is utilising an electronic tendering tool to manage this market engagement exercise and facilitate communication with potential providers.
If you have already registered on the system (e.g. to access contracts with another Health Family organisation) then there is no need to re-register.
If you have not already done so you should now register as a Supplier on the shared system.
You can register here: health-family.force.com/s/Welcome ↗
You will then have the ability to express interest for this project.
It is free to register on the portal and it can be accessed at any time of day providing you have a working internet connection. If you find that you need any advice or support in registering please contact the Atamis helpdesk using the following details:
Phone: 0800 9956035
E-mail: [email protected]
Opening times 8am - 6pm
An Atamis Supplier guide can be accessed by clicking on this link:
- Today20 Oct 2026
- Tender notice expectedin 16 days4 Nov 2026, 23:59 GMT
- Contract startsin 377 days1 Nov 2027
Notice history
2 events · 2 releases on Find a Tender · since 29 May 2026- Preliminary market engagement notice published29 May 2026, 12:13 BSTUK2
- Preliminary market engagement notice published29 May 2026, 16:10 BSTUK2
Published amendments (1)
Add registration details for Atamis: SWLPP is utilising an electronic tendering tool to manage this RFI exercise to facilitate communication with potential providers. If you have already registered on the system (e.g. to access contracts with another Health Family organisation) then there is no need to re-register. If you have not already done so you should now register as a Supplier on the share…
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Epsom and St Helier University Hospitals NHS TrustContracting authorityPublic authority - central government
- Kingston and Richmond Hospital NHS Foundation TrustContracting authorityPublic authority - central government
- St George's University Hospitals NHS Foundation TrustContracting authorityPublic authority - central government
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender