Official UK procurement notice
Woodard Academies Trust - Cleaning Services
Authority: Woodard Academies Trust (Education)
What is being bought5 lots · detail below
Published requirement descriptionWoodard Academies Trust is currently out to tender for the provision of a full daily cleaning service. The Trust has six schools within it of which five are included in this tender process. The procurement has been split into Lots to maximise flexibility particularly in light of the wide geographic spread of the school locations.The contract is being offered for a 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2021. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. A day janitor service is also required on some sites.TUPE is expected to apply, details of which can be found in the tender documentation. Some staff are members of the Local Government Pension Scheme.
- Recurrence: Further notices will be published in 2024, 2025 or 2026 dependent on whether the Trust exercises the optional contract extension periods.
CPV: School cleaning services
Lots and requirements (5)Procurement structure
5 lots · all with a published value (£3,435,000 together) · same evaluation weights on every lotLot #1Kings Priory SchoolAwarded North EastPublished value£560,000
Kings Priory School are currently out to tender for the provision of a full daily cleaning service including a daytime janitor service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, there is one operative who is eligible to join the Local Government Pension Scheme although they are not currently a member. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot #2Polam Hall SchoolAwarded North EastPublished value£425,000
Polam Hall School are currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Durham County Council Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot #3St Augustine AcademyCancelled South EastPublished value£650,000
St Augustine Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the Kent Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot #4Sir Robert Woodard AcademyAwarded South EastPublished value£850,000
Sir Robert Woodard Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot #5The Littlehampton AcademyAwarded South EastPublished value£950,000
The Littlehampton Academy is currently out to tender for the provision of a full daily cleaning service. The contract is for a full daily cleaning service during during term time and periodic cleaning outside of term time. TUPE is expected to apply, details of which can be found in the tender documentation. In addition, operatives are in the West Sussex Local Government Pension Scheme. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- All criteria are stated only in the procurement documents: 55%
- price: 45%
Published award criteria (2)
- All criteria are stated only in the procurement documents: 55
- Price: 45
- Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 55 of 100: the paper moves it further than the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · Further notices will be published in 2024, 2025 or 2026 dependent on whether the Trust exercises the optional contract extension periods.
- First published
- 29 Jan 2021, 11:51 GMT
- Last source update
- 1 Sept 2021, 15:58 BST
- Authority reference
MPN-10179- FTS notice number
2021/S 000-021662- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028e78Find a Tender
- Review procedure
Woodard Academies Trust incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
How it was run
Official notice- Submission deadline
- 1 Mar 2021, 17:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
1 Mar 2021 → 1 Sept 2021 · 3 dates- Submission deadline1 Mar 2021, 17:00 GMT
- Invitations to tender expected29 Mar 2021, 00:00 BST
- Notice published1 Sept 2021, 15:58 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Sept 2021, 15:58 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Kings Priory School1 award | |||
| Tenon FM LimitedSMEKings Priory School - Cleaning Services | £638,998 † | — | Awarded |
| Lot 2 · Polam Hall School1 award | |||
| Tenon FM LimitedSMEPolam Hall School - Cleaning Services | £371,689 † | — | Awarded |
| Lot 4 · Sir Robert Woodard Academy1 award | |||
| Churchill Contract Services LimitedSir Robert Woodard Academy - Cleaning Services | £933,835 † | — | Awarded |
| Lot 5 · The Littlehampton Academy1 award | |||
| Ridge Crest Cleaning LimitedSMEThe Littlehampton Academy - Cleaning Services | £930,209 † | — | Awarded |
1 further award records carry no date or value.
Contracts
Kings Priory School - Cleaning Services · Tenon FM LimitedSME
- Signed
- 20 Jul 2021
- Value
- £638,998
- Status
- active
Polam Hall School - Cleaning Services · Tenon FM LimitedSME
- Signed
- 20 Jul 2021
- Value
- £371,689
- Status
- active
The Littlehampton Academy - Cleaning Services · Ridge Crest Cleaning LimitedSME
- Signed
- 20 Jul 2021
- Value
- £930,209
- Status
- active
Sir Robert Woodard Academy - Cleaning Services · Churchill Contract Services Limited
- Signed
- 7 Jul 2021
- Value
- £933,835
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Kings Priory School | 4bids · 4 electronic | 2 | — | — |
| 2 · Polam Hall School | 4bids · 4 electronic | 2 | — | — |
| 4 · Sir Robert Woodard Academy | 3bids · 3 electronic | 2 | — | — |
| 5 · The Littlehampton Academy | 3bids · 3 electronic | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
3 commercial parties on the notice- Churchill Contract Services LtdAwarded supplier
- Ridge Crest Cleaning LimitedAwarded supplier
- Tenon fmAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria