Find a TenderAwarded
Published 10 Mar 2021, 16:44 GMT

Official UK procurement notice

Wolverley CE Secondary School

Official notice

Authority: Wolverley CE Secondary School (Education)

2 lotsServicesRestricted procedureSME suitable
Published estimate£1,778,279total for 2 lots
Submissions closed 9 Apr 2021awarded 20 Aug 2021
Awarded to Cleantec Services Limited, Innovate Services2 awards

What is being bought2 lots · detail below

Published requirement description

Wolverley CE Secondary School is currently out to tender for the provision of a full daily catering service as well as their cleaning services.The catering contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast, morning break and a full lunch service for each school day.The catering facilities at the school include the main dining area and servery, plus a Grab and Go external pod. All outlets are available to all pupils and no pupils are allowed off site.The school requires a contractor to undertake the cleaning services in accordance with good practice so as to provide a high standard of cleanliness throughout the school every day for the benefit of the staff and pupils, the local community and to provide an inviting environment for visitors. The service will also include options for interior and exterior window cleaning and washroom consumables.

  • Recurrence: Further notices will be published in 2024, 2025 or 2026 dependent on whether optional extensions are exercised.

CPV: School catering services · School cleaning services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£1,778,279 together) · evaluation weights differ by lot
Lot #1Cleaning ServicesAwardedPublished value£800,000

Wolverley CE Secondary School is currently out to tender for the provision of a full daily cleaning service during during term time and periodic cleaning outside of term time.The school requires a contractor to undertake the cleaning services in accordance with good practice so as to provide a high standard of cleanliness throughout the school every day for the benefit of the staff and pupils, the local community and to provide an inviting environment for visitors.The contractor will be responsible for the provision of skilled cleaning operatives to provide an efficient and timely cleaning service. They will need to ensure that curriculum used areas are safe and fit for purpose and that all other areas are kept tidy and reflect well on the school.The incumbent contractor currently undertakes janitorial responsibilities throughout the day. They also source washroom consumables such as toilet paper, hand soap, hand towels etc although this element of the contract may be taken back in house by the school.The school are looking for a contractor who is able to offer a reliable service with staff who are conscientious and want to do a good job. The cleanliness of the buildings is paramount in terms of the standards the school expects.The contract is being offered for an initial three year term with the option to extend for a further two periods of 12 months. The contract commencement date is 1 September 2021.TUPE is expected to apply, details of which can be found in the tender documentation. There is requirement for the successful contractor to apply for Admitted Body Status with the Local Government Pension Scheme in relation to some of the cleaning team. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: West Midlands · Blakeshall Lane, Wolverley, Kidderminster, Worcestershire, DY11 5XQ
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed
Lot #2Catering ServicesAwardedPublished value£978,279

Wolverley CE Secondary School is currently out to tender for the provision of a full daily catering service.The Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast, morning break and a full lunch service for each school day. The catering facilities at the school include the main dining area/servery, plus an external pod with Grab and Go options. All outlets are available to all pupils and pupils are not allowed off site during the school day.There are currently 816 pupils on roll for the academic year 2020/21. Of this figure, 130 pupils are entitled to free school meals. TUPE is expected to apply, details of which can be found in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful Contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and on-going.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menus ideas and initiatives so that pupils are all eating and utilising the service regularly. Additional information: The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.

Delivery: West Midlands · Blakeshall Lane, Wolverley, Kidderminster, Worcestershire, DY11 5XQ
Extensions: The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.Second stage: up to 5 candidates invited to tenderVariant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSplit
1 · Cleaning Services70%30%
2 · Catering Services85%15%
What this means for your bid
  • Price carries 15–30 points depending on the lot. Read the split per lot below.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · Further notices will be published in 2024, 2025 or 2026 dependent on whether optional extensions are exercised.

First published
10 Mar 2021, 16:44 GMT
Last source update
19 Sept 2021, 19:33 BST
Authority reference
MPN-10184
FTS notice number
2021/S 000-023265
Classification (CPV)
School catering servicesSchool cleaning services
Delivery area
West Midlands (UKG12)
Official registry OCID
ocds-h6vhtk-029a71 Find a Tender
Review and risk notes
Review procedure

Wolverley CE Secondary School incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for unsuccessful tenderers to challenge the award decision before the contract was entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
9 Apr 2021, 17:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

9 Apr 2021 → 19 Sept 2021 · 3 dates
  1. Submission deadline
    9 Apr 2021, 17:00 BST
  2. Invitations to tender expected
    7 May 2021, 00:00 BST
  3. Notice published
    19 Sept 2021, 19:33 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    19 Sept 2021, 19:33 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £2,416,1522 contracts exc. VAT
Bids received 96 from SMEs
Contracts signed 2latest 20 Aug 2021
Awarded toValueDateStatus
Lot 1 · Cleaning Services1 award
Cleantec Services LimitedSMEWolverley CE Secondary School - Cleaning Services£820,849 †—Awarded
Lot 2 · Catering Services1 award
Innovate ServicesWolverley CE Secondary School - Catering Services£1,595,303 †—Awarded

Contracts

  • Wolverley CE Secondary School - Cleaning Services · Cleantec Services LimitedSME

    Signed
    20 Aug 2021
    Value
    £820,849
    Status
    active
  • Wolverley CE Secondary School - Catering Services · Innovate Services

    Signed
    19 Jul 2021
    Value
    £1,595,303
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Cleaning Services5bids · 5 electronic4——
2 · Catering Services4bids · 4 electronic2——

Contracting authority & participating public bodies

Wolverley CE Secondary School

Contracting authorityEducationEducation instituteEducation Blakeshall Lane, Wolverley, Kidderminster, West Midlands, DY11 5XQContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview bodyReview contact point London

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria