Find a TenderClosedTender notice
Published 9 May 2025, 11:44 BST

Official UK procurement notice

William Farr C of E Comprehensive School - Cleaning Services Tender

Official notice

Authority: CORE Education Trust (Public body)

ServicesCompetitive flexible procedureAbove thresholdSME suitable
Published estimate£458,520≈ £153k / year · £458,520 inc. VAT
Submissions closed 6 Jun 2025
Contract term 3 yrsends 25 Oct 2028 · up to 25 Oct 2030 with extensions · starts 25 Oct 2025

What is being bought

Published requirement description

William Farr is a fully inclusive, Church of England comprehensive School with a strong reputation and rich local history. The School was founded in 1952 by the local vicar, William Farr, after whom the School is named, and whose intent was that it remained a local School.

The School’s House Values of Compassion, Friendship, Perseverance, Respect, Responsibility and Wisdom shape the education of every child in the School and Staff are proud of the young adults that Students become. They achieve this by their hard work and engagement in the broad and balanced curriculum, which is complemented by a vast number of extra-curricular activities designed to strengthen character and broaden minds.

William Farr Church of England Comprehensive School are seeking Cleaning services providers to Tender for the provision of a full daily Cleaning service during term time, and periodic Cleaning services outside of term time.

The contract will be for three years in duration, with the option to extend for a further one period of up to two years and with a commencement date of 25 October 2025.

Full details will be included in the Invitation to Tender.

TUPE regulations apply to this contract, which involves the transfer of existing Cleaning Staff, of which some may be members of the Local Government Pension Scheme, requiring arrangements to be made for 'Admitted Body' status with the relevant pension fund.

For more information about this opportunity, please visit the Delta eSourcing portal at:

invictus-inport.com/tenders/UK-UK-Lincol… ↗

To respond to this opportunity, please click here:

invictus-inport.com/respond/QWQ63SEJ8X ↗

  • How the procedure runs: This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.

CPV: School cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£458,520
Contract period: 25 Oct 2025 – 25 Oct 2028 (3 yrs) · up to 25 Oct 2030 with extensionsValue: £458,520 exc. VAT · £458,520 inc. VAT
Delivery: East MidlandsEligibility: SME eligible
Extensions: In agreement with the client an option to extend for a further one period of up to two years.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 85%Price: 15%
Published sub-criteria (2)
  • Operational Response: 85%
  • Financial Response: 15%
Published award criteria (2)
  • Financial Response: Long criteria description
  • Operational Response: Long criteria description
What this means for your bid
  • Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Unspecified in notice
First published
9 May 2025, 11:44 BST
Last source update
9 May 2025, 11:44 BST
Award evaluation window
Submission end – 23 Sept 2025
FTS notice number
2025/S 000-020001
Latest notice
Tender notice (UK4)
Classification (CPV)
School cleaning services
Delivery area
East Midlands (UKF3)
Official registry OCID
ocds-h6vhtk-050f8c Find a Tender
How it runs

This procurement will be a multi-stage tender process. The PSQ will be followed by an initial shortlisting, with successful suppliers invited to the next stage of the process. The ITT will follow, with a second shortlisting and the top scoring bidders will be invited to the presentation stage.

How it was run

Official notice
Run through: portal not identified
Electronic submission allowedLanguage: EN
Requests to participate (first stage)
6 Jun 2025, 13:00 BST
Submission deadline
6 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

9 May 2025 → 25 Oct 2025 · 4 dates
  1. Tender notice published
    9 May 2025, 11:44 BST
  2. Submission deadline
    6 Jun 2025, 13:00 BST
  3. Award decision expected by395 days ago
    23 Sept 2025, 00:59 BST
  4. Contract starts363 days ago
    25 Oct 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    9 May 2025, 11:44 BST
    UK4

Contracting authority & participating public bodies

William Farr C of E Comprehensive School

Contracting authorityPublic authority - sub-central government GB-PPON: PGGP-8622-HHRX Lincoln Road, Welton, Lincolnshire, East Midlands, LN2 3JBContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender