Official UK procurement notice
Westminster City Council - Market Engagement for Fleet Management and Vehicle Leasing
Authority: Westminster City Council (Local council)
What is being bought
Published requirement descriptionWestminster City Council (WCC) are currently exploring options to re-procure the Council’s Fleet Management and Vehicle Leasing services.
The Council currently has a fleet of approximately 40 vehicles and there is a requirement to potentially outsource; the management of these vehicles, the acquisition of a broad range of hybrid & electric lease vehicles and fleet management administration tasks such as fuel cards, speeding fines, congestion charges etc.
To aid us in the design of future services, the Council are issuing a market engagement questionnaire, so we can review and refine our final procurement solution.
This exercise is not a call for competition and does not commit WCC to carry out any procurement exercises in relation to this project. Responding to the questionnaire does not confer any advantage or disadvantage to organisations and / or individuals in respect of any future procurement exercise that may take place. WCC will not be responsible for any costs or expenses incurred in responding to this questionnaire or any other related market engagement activity.
All written responses will be reviewed and respondents feedback from this engagement will inform, test and develop the procurement strategy and current thinking for the final solution which is expected to be within 2026 – procurement route still to be defined.
This market engagement opportunity is accessible via our City of Westminster Procurement and Contracts portal ("the Portal"), please visit wcc.ukp.app.jaggaer.com ↗ and register your account to view the questionnaire.
CPV: Fleet management, repair and maintenance services · Motor vehicles · Road transport services · Transport services (excl. Waste transport)
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How Westminster City Council buys Repair and maintenance services of motor vehicles and associated equipment (CPV 5011), and who usually turns up
Westminster City Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 96 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid26% / 32%
2–334% / 38%
4–633% / 19%
7+8% / 12%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate41% / 23%
Within ±2%47% / 60%
Above estimate11% / 17%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5011Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 85 past lots.
A forecast, not a list of bidders.
1 bid32%
2–338%
4–619%
7+12%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Mar 2026, 13:25 GMT
- Last source update
- 3 Mar 2026, 13:25 GMT
- Authority reference
PRJ_30940- FTS notice number
2026/S 000-018928- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0660d7Find a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
3 Mar 2026 → 1 Oct 2026 · 3 dates- Planning notice published235 days ago3 Mar 2026, 13:25 GMT
- Market engagement213 days ago25 Mar 2026, 23:59 GMT
This market engagement opportunity is accessible via our City of Westminster Procurement and Contracts portal ("the Portal"), please visit wcc.ukp.app.jaggaer.com ↗ and register your account. Please then search for P774 Westminster City Council - Market Engagement for Fleet Management and Vehicle Leasing / SQ_30189
- Contract starts24 days ago1 Oct 2026, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published3 Mar 2026, 13:25 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender