Official UK procurement notice
Westminster City Council - Contract for Corporate Property CAD Floor Plans
Authority: Westminster City Council (Local council)
What is being bought
Published requirement descriptionWestminster City Council (WCC) owns a significant portfolio of Investment property. This contract will provide WCC Corporate Property with more CAD record drawings that accurately represent the physical features of properties including buildings, semi-permanent structures, utilities, boundaries and other elements. It will also provide the department with more of its properties with high quality Matterport 360 Imagery.
CPV: Building surveying services · Computer-aided design (CAD) software package · Geographic information systems (GIS or equivalent) · Survey services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£375,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical / Quality: 60%
- Cost: 40%
Published award criteria (2)
- Technical / Quality: inclusive of 10% allocated to Responsible Procurement
- Cost
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Jun 2025, 09:55 BST
- Last source update
- 19 Jan 2026, 08:23 GMT
- Award evaluation window
- Submission end – 17 Sept 2025
- Authority reference
PRJ_30602- FTS notice number
2025/S 000-038772- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054744Find a Tender
How it was run
Official notice- Submission deadline
- 12 Aug 2025, 12:00 BST
- Clarification deadline
- 5 Aug 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
12 Jun 2025 → 19 Jan 2026 · 11 dates- Planning notice published12 Jun 2025, 09:55 BST
- Market engagement26 Jun 2025, 23:59 BST
To register your interest please submit and EOI to [email protected] by 12pm on 26th June 2025. You will then be added to the opportunity on our City of Westminster Procurement & Contracts Portal when the tender is released.
This opportunity and all associated procurement documents will be accessible via our City of Westminster Procurement and Contracts portal ("the Portal"), please visit wcc.ukp.app.jaggaer.com ↗ and register your account prior to the release of the Tender to enable the team to add you to the opportunity on release.
- Tender notice published10 Jul 2025, 07:25 BST
- Next notice expected10 Jul 2025, 23:59 BST
- Clarification questions by5 Aug 2025, 12:00 BST
- Submission deadline12 Aug 2025, 12:00 BST
- Award decision expected by17 Sept 2025, 23:59 BST
- Assessment summaries sent369 days ago23 Oct 2025, 00:00 BST
- Contract starts365 days ago27 Oct 2025
- Standstill ends357 days ago3 Nov 2025, 23:59 GMT
- Latest notice published281 days ago19 Jan 2026, 08:23 GMT
Notice history
9 events · 4 releases on Find a Tender · since 12 Jun 2025- Preliminary market engagement notice published12 Jun 2025, 09:55 BSTUK2
- Tender notice published10 Jul 2025, 07:25 BSTUK4
- Status changed to active10 Jul 2025, 07:25 BST
- Procurement method changed10 Jul 2025, 07:25 BST
- Deadline published: 12 Aug 2025, 12:00 BST10 Jul 2025, 07:25 BST
- Contract award notice published23 Oct 2025, 15:25 BSTUK6
- Status changed to complete23 Oct 2025, 15:25 BST
- Contract signature expected25 Nov 2025, 23:59 GMTscheduled
- Contract details notice published19 Jan 2026, 08:23 GMTUK7
Routine re-releases (4)
- 2025-06: 1 release · 12 Jun 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Plowman Craven LtdContract for Corporate Property CAD Floor Plans25 Nov 2025 – 24 Nov 2027 · up to 24 Nov 2028Extensions: 1 x optional 12 month extension subject to council needs | £375,000same award published again · counted once | 23 Oct 2025standstill to 3 Nov 2025 | Standstill |
| Plowman Craven Ltd | £375,000 † | — | Awarded |
Contracts
Contract 2 · Plowman Craven Ltd
- Signed
- 5 Jan 2026
- Value
- £375,000
- Period
- 5 Jan 2026 – 4 Jan 2028 · up to 4 Jan 2029 with extensions
- Status
- active
- Extensions
- 1 x optional 12 month extension subject to council needs
3 agreed KPIs: Responsible Procurement – Commitments delivered · Quality – % of “Standard Work” deliverables not requiring revisions because of supplier’s fault. · Time - % of “Standard Work” deliverables provided within timescales
- Responsible Procurement – Commitments delivered
- Quality – % of “Standard Work” deliverables not requiring revisions because of supplier’s fault.
- Time - % of “Standard Work” deliverables provided within timescales
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 13final-stage tenders | 11 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Plowman Craven LimitedAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender