Official UK procurement notice
Westcountry Schools Trust Managed Catering Service
Authority: Westcountry Schools Trust (Secondary Acct: PHP Law) (Education)
What is being bought3 lots · detail below
Published requirement descriptionThe proposed contract will be for a managed catering service to support the delivery of in-house catering in accordance with this service
specification and the associated tender documents.
The Trust wish to keep the ethos of the in-house catering model whilst utilising the additional expertise and support of the Bidder. It is the
expectation that this managed catering service offer will deliver efficiencies and reduce current cost per plate whilst ensuring a high
standard of food quality to deliver the proposed menu.
The Bidder is required to work in partnership with the Trust, offering clear lines of communication and ensuring cohesion with the roles
and responsibilities as identified in this Specification of Requirement.
CPV: Catering services · School catering services · School meals
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£30,000,000 together) · same evaluation weights on every lotLot #1DevonCancelledRenewalPublished value£10,000,000
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst
delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to
support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and
visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract
delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties,
improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for
improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
Schools included in this Lot:
Ashburton Primary School
Buckfastleigh Primary School
Ermington Primary School
Holbeton Primary School
Ivybridge Community College
Manor Primary School, Ivybridge
Sherford Vale School & Nursery
South Dartmoor Community College
Stowford School
Ugborough Primary School
Woodlands Park Primary School
Yealmpton Primary School
Lot #2PlymouthCancelledRenewalPublished value£10,000,000
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst
delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to
support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and
visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract
delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties,
improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for
improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
Schools included in this Lot:
Austin Farm Academy
Boringdon Primary School
Chaddlewood Primary School
Glen Park Primary School
Morley Meadow Primary School
Oreston Community Academy
Plympton St Maurice Primary School
Woodford Primary School
Lot #3All SchoolsAwardedRenewalPublished value£10,000,000
The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst
delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to
support the delivery of the catering services requirement.
In addition to the above, the Contractor shall:
a. work in partnership with the Trust, operating at Trust level, demonstrating a centralised approach that offers greater transparency and
visibility of management information, KPI and financial performance. This will allow for a robust level of oversight regarding contract
delivery as a whole.
b. fully utilise the benefits, efficiencies and cost savings being gained from this centralised strategy and approach for both parties,
improving the quality and uptake of meals, particularly for FSM pupils.
c. operate a standard approach across all schools , delivering an exemplary quality of service whilst harnessing a continuous drive for
improvement throughout the contract term.
d. ensure a high-quality food offering, whilst delivering value for money for schools, pupils and parents using the services.
e. offer a service that is aligned to the vision, value and ethos of the Trust.
f. be responsible for TUPE of existing staff.
This Lot is for all schools and therefore a combination of the school sites from Lots 1 & 2
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60%
- Price: 40%
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Oct 2024, 13:48 BST
- Last source update
- 9 Oct 2025, 17:01 BST
- Award evaluation window
- 6 Dec 2024 – …
- FTS notice number
2025/S 000-063912- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b166Find a Tender
- Performance terms
Refer to the tender document set and the contract terms
Publisher note: (MT Ref:234663)
How it was run
Official notice- Submission deadline
- 13 Dec 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 6 Dec 2024, 12:00 GMT
Timeline
6 Dec 2024 → 9 Oct 2025 · 3 dates- Bids opened6 Dec 2024, 12:00 GMT
- Submission deadline13 Dec 2024, 12:00 GMT
- Notice published378 days ago9 Oct 2025, 17:01 BST
Notice history
3 events · 5 releases on Find a Tender · since 29 Nov 2024- Deadline moved to 13 Dec 2024, 12:00 GMT29 Nov 2024, 13:59 GMT+7 days · was 6 Dec 2024, 12:00 GMT
- Status changed to complete9 Oct 2025, 17:01 BST
- Buyer details updated9 Oct 2025, 17:01 BST
Published amendments (3 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 6 Dec 2024 | 13 Dec 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 6 Dec 2024 | 13 Dec 2024 | +7 d |
Lot Estimated Values Please note that the estimated Contract Values are: 11.2.6 Lot 1 Estimated Value: 2,000,000 GBP 11.2.6 Lot 2 Estimated Value: 8,000,000 GBP 11.2.6 Lot 3 Estimated Value: 10,000,000 GBP
Update on the Short Description 11.1.4 Abstract on the Introduction The Trust is seeking a Contractor that will deliver an Outsourced Catering Service for this contract to provide a high-quality service, whilst delivering value for money for the school, parents and pupils using the Services. The Contract will include all food and staff provision to support the delivery of the outsourced catering s…
The catering tender data is being reviewed, therefore extra time has been given to enable any clarifications on the data to be considered.
Routine re-releases (5)
- 2024-10: 2 releases · 25 Oct 2024, 28 Oct 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 3 · All Schools1 award | |||
| Aspens Services Limited | £10,000,000 † | — | Awarded |
2 further award records carry no date or value.
Contracts
All Schools · Aspens Services Limited
- Signed
- 1 Sept 2025
- Value
- £10,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 3 · All Schools | 5bids · 5 electronic · 5 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
- Westcountry Schools TrustMediation bodyReview contact pointBody governed by public lawEducation
Bidders & participating suppliers
1 commercial party on the notice- Aspens Services LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria