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Published 22 Jul 2025, 09:14 BST

Official UK procurement notice

West Northamptonshire Council – Term Maintenance Contracts (Pre-Market Engagement) Buildings Framework

Official notice

Authority: West Northamptonshire Council (Local council)

Framework agreementServicesSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Security, fire-fighting, police and defence equipment (35)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
+3 moreConstruction Materials & Prefab (44)Construction & Civil Engineering (45)Installation services (except software) (51)
 Delivery: Delivery location not published
Planned pipeline value£8,333,333pipeline notice, not a live tender
Tender notice expected 2 Sept 2025from the planned procurement notice
Framework period 4 yrsends 1 Apr 2030 · starts 1 Apr 2026

What is being bought

Published requirement description

Pre-Market Engagement (PME) Notice

Title: West Northamptonshire Council – Term Maintenance Contracts (Pre-Market Engagement)

Notice Type: Pre-Market Engagement (PME)

Publication Date: 21 July 2025

Authority Name: West Northamptonshire Council

Region: East Midlands (England)

Overview: West Northamptonshire Council is undertaking a Pre-Market Engagement (PME) exercise ahead of a formal procurement process for Term Maintenance Contracts, anticipated to launch in September 2025. This process will help inform the market, collect feedback, and shape the final strategy for building and estate maintenance services.

Background: Since the 2022 local government reorganisation, contracts inherited from legacy councils have been maintained through interim arrangements. With the Procurement Act now active, the Council intends to establish long-term contracts that strengthen strategic partnerships and reduce re-procurement frequency.

Objectives:

Develop collaborative long-term relationships with suppliers

Attract both local and national providers

Maintain fair, transparent procurement processes

Use standard market-recognised contract forms

Deliver social value and community benefits

Support the local supply chain and workforce

Comply with Building Safety Act and H&S standards

Enable CPD and skills development

Approach:

Frameworks with multiple suppliers

Mix of mini-competitions and direct awards

Clearly defined service area lots (e.g. roofing, electrics)

Open framework up to 8 years, with minimum two re-openings

Direct awards permitted in exceptional cases

Procurement Areas (Building Maintenance):

*General Building (planned and reactive): single supplier, 4-year contract

*Roofing (pitched, flat, cladding): framework of 4 suppliers, 4-year contract

  • Drainage and Civils: single supplier, 8-year contract

*Fencing: framework of 4 suppliers, 8-year contract, reopens every 4 years

*Grounds Maintenance and Tree Services: Framework of 4 supplier , 8-year contract, reopens every 4 year

*Fire Management Services: Framework of 4 supplier , 8-year contract, reopens every 4 years

Timeline:

PME Launch: July 2025

Procurement Launch: September 2025

Contract Start: From April 2026

Supplier Engagement Activities:

*Online surveys

*Briefings via a supplier day

How to Participate: Register interest via the Council’s procurement portal (In-Tend Electronic Tendering Site) in-tendorganiser.co.uk/wnc ↗. Where you will be able to register your interest. We will also be sending out any documents for suppliers to register for suppliers days and any other pre market activity.

Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions.

CPV: Agricultural buildings construction work · Artificial lawn · Building alteration work · Building completion work · Building construction work · Building demolition and wrecking work and earthmoving work · Building extension work · Building fittings · Building installation work · Building internal fittings · Building materials · Burglar and fire alarms · +47 more

How this framework works

From the published notice
Framework period
4 yrs from 1 Apr 2026

The lotProcurement structure

single lot · no lot value published
Lot #1Planned 4 yrsSME
Contract period: 1 Apr 2026 – 1 Apr 2030 (4 yrs)
Eligibility: SME eligible
31625000 Burglar and fire alarms35111500 Fire suppression system35111520 Fire suppression foam or similar compounds39293400 Artificial lawn44111000 Building materials44115000 Building fittings

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
What this means for your bid
  • “West Northamptonshire Council – Term Maintenance Contracts (Pre-Market…” is a framework: the contest is a place on its panel, not a single contract.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Past planning notice
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
22 Jul 2025, 09:14 BST
Last source update
22 Jul 2025, 09:14 BST
Authority reference
WNC00000565
FTS notice number
2025/S 000-041827
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Agricultural buildings construction workArtificial lawnBuilding alteration workBuilding completion workBuilding construction workBuilding demolition and wrecking work and earthmoving workBuilding extension workBuilding fittingsBuilding installation workBuilding internal fittings
+49 moreBuilding materialsBurglar and fire alarms
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05636b Find a Tender

How it was run

Official notice
Appointment period ends
—

Timeline

22 Jul 2025 → 1 Apr 2026 · 4 dates
  1. Planning notice published
    22 Jul 2025, 09:14 BST
  2. Market engagement
    16 Aug 2025, 00:59 BST

    For supplier(s) seeking to participate in this PME. Please follow the below instructions.

    How to Participate: Register interest via the Council’s procurement portal (In-Tend Electronic Tendering Site) in-tendorganiser.co.uk/wnc ↗. Where you will be able to register your interest. We will also be sending out any documents for suppliers to register for suppliers days and any other pre market activity.

    Important Note: Registration is required to attend PME events. Participation in this engagement does not guarantee future contract opportunities; outcomes depend on the results of PME and internal governance decisions.

    Should supplier(s) need any assistance with this registration or have any questions please do feel free to contact us via the in-tend portal correspondence function or email us at [email protected]

  3. Tender notice expected
    2 Sept 2025, 00:59 BST
  4. Contract starts207 days ago
    1 Apr 2026

Notice history

1 event · 1 release on Find a Tender
  1. Preliminary market engagement notice published
    22 Jul 2025, 09:14 BST
    UK2

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

West Northamptonshire Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGDV-8944-CMBP Angel Street , Northampton, East Midlands, NN1 1EDContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure