Official UK procurement notice
Welsh Government Facilities Management Contract
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought
Published requirement descriptionThe Welsh Government requires a suitably qualified and resourced Facilities Management contractor to deliver the Total Facilities Management Services on an All Wales basis for the property portfolios of the Economy, Energy & Transport (EE&T) Group, Education, Culture & Welsh Language (EC&W) Group and Local Govt, Housing, Climate Change & Rural Affairs Group.
CPV: Accommodation, building and window cleaning services · Building and facilities management services · Building-inspection services · Facilities management services · Grounds maintenance services · Pest-control services · Refuse and waste related services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of mechanical building installations · Security services
The lotProcurement structure
single lot · value publishedLot #1The Welsh Government requires a suitably qualified and resourced Facilities Management…AwardedRenewalPublished value£120,000,000
The Welsh Government requires a suitably qualified and resourced Facilities Management contractor to deliver the Total Facilities Management Services, on an All Wales basis for the property portfolios of The Economy, Energy & Transport (EE&T) Group, Education, Culture & Welsh Language (EC&W) Group and Local Govt, Housing, Climate Change & Rural Affairs Group.
The successful contractor will be responsible for delivering a tailored best value and fit for purpose TFM solution to the estate, based on best practice and best value services in support of the strategic and operational management of the portfolio.
The Additional information: Full and un-restricted access to the tender documentation is available at www.etenderwales.bravosolution.co.uk ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality/Technical: 70%
- price: 30%
Published award criteria (2)
- Quality/Technical: 70
- Price: 30
- Suitability
Refer to tender documentation
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 May 2024, 13:25 BST
- Last source update
- 11 Jun 2025, 09:38 BST
- Award evaluation window
- 20 Sept 2024 – …
- Authority reference
C117/2023/2024- FTS notice number
2025/S 000-031415- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-045a17Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Refer to tender documentation
Publisher note: E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The e-tender references for this contract are: project_56328, itt_110365. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice. (WA Ref:151153)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.etenderwales.bravosolution.co.uk ↗
- Submission deadline
- 20 Sept 2024, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 20 Sept 2024, 12:30 BST
Timeline
20 Sept 2024 → 1 Oct 2025 · 4 dates- Submission deadline20 Sept 2024, 12:00 BST
- Bids opened20 Sept 2024, 12:30 BST
- Notice published11 Jun 2025, 09:38 BST
- Bids must remain valid until390 days ago1 Oct 2025, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete11 Jun 2025, 09:38 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| VINCI Construction UK | £80,497,983 † | — | Awarded |
Contracts
Contract 031415-2025-1 · VINCI Construction UK
- Signed
- 29 Apr 2025
- Value
- £80,497,983
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- VINCI Construction UK Limited trading as VINCI FacilitiesAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria