Official UK procurement notice
WGCP - Vehicle Hire IV Framework
Authority: Llywodraeth Cymru / Welsh Government (Central government)
What is being bought3 lots · detail below
Published requirement descriptionVehicle Hire IV Framework with multiple suppliers across 3 Lots: Lot 1 – Cars Lot 2 – LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV) Lot 3 – Specialist Vehicles (over 3.5T GVW)
CPV: Heavy-duty motor vehicles · Motor vehicles · Road transport services · Supporting and auxiliary transport services; travel agencies services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 15 bids on the busiest of 3 lots · 22 suppliers appointed
- Framework period
- 4 yrs from 1 Mar 2026
- Buyer regions
- UKL
- Supplier levy on call-offs (max %)
- 0.50% of call-off value · 0.5% management fee collected from suppliers on a quarterly basis
Who may buy through it
Public sector/other eligible organisations in Wales - see documents for full list
Published description of the framework
Direct award based on best value against customer requirements, or mini competition. Suppliers are not ranked.
- Lease of Refuse Collection Vehicles · Caerphilly County Borough Council · 22 Sept 2026
- Short Term Vehicle Hire · Natural Resources Wales · 14 Sept 2026
Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £25,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1CarsAwardedPublished value£50,000,000
Description: Cars
- Economic & financial standing
Please see ITT
- Technical & professional ability
Please see ITT
Lot #2LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)Awardedceiling above
Description: LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)
Lot #3Specialist Vehicles (over 3.5T GVW)Awardedceiling above
Description: Specialist Vehicles (over 3.5T GVW)
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 35%
- Commercial: 65%
Published award criteria (2)
- Technical
- Commercial
- Price carries 65 of 100 points: a 10% discount moves about 6.5 points. This one is won on the number: sharpen the price before polishing the prose.
- “WGCP - Vehicle Hire IV Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Public sector/other eligible organisations in Wales - see documents for full list
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 May 2025, 15:36 BST
- Last source update
- 21 Apr 2026, 11:37 BST
- Award evaluation window
- Submission end – 28 Jan 2026
- Authority reference
C277/2025/2026- FTS notice number
2025/S 000-066100- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050e17Find a Tender
How it was run
Official notice- Appointment period ends
- 24 Nov 2025, 13:00 GMT
- Clarification deadline
- 17 Nov 2025, 13:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- cy, en
- Supplier levy on call-offs (max %)
- call-off levy · 0.50% of call-off value · 0.5% management fee collected from suppliers on a quarterly basis
Timeline
7 May 2025 → 21 Apr 2026 · 11 dates- Planning notice published7 May 2025, 15:36 BST
- Market engagement30 Jun 2025, 23:59 BST
It is our intention to hold a supplier engagement event late June/early July, to provide potential suppliers with an overview of the Procurement Strategy and Process, providing the opportunity to comment and ask questions.
- Next notice expected9 Jul 2025, 23:59 BST
- Tender notice published365 days ago16 Oct 2025, 23:23 BST
- Clarification questions by333 days ago17 Nov 2025, 13:00 GMT
- Admission / appointment period ends326 days ago · period end, not a bid countdown24 Nov 2025, 13:00 GMT
- Award decision expected by261 days ago28 Jan 2026, 23:59 GMT
- Assessment summaries sent233 days ago26 Feb 2026
- Contract starts230 days ago1 Mar 2026
- Standstill ends221 days ago9 Mar 2026, 23:59 GMT
- Latest notice published178 days ago21 Apr 2026, 11:37 BST
Notice history
10 events · 4 releases on Find a Tender · since 7 May 2025- Preliminary market engagement notice published7 May 2025, 15:36 BSTUK2
- Tender notice published16 Oct 2025, 23:23 BSTUK4
- Published value published: £100,000,00016 Oct 2025, 23:23 BST
- Status changed to active16 Oct 2025, 23:23 BST
- Procurement method changed16 Oct 2025, 23:23 BST
- Deadline published: 24 Nov 2025, 13:00 GMT16 Oct 2025, 23:23 BST
- Contract award notice published26 Feb 2026, 22:06 GMTUK6
- Status changed to complete26 Feb 2026, 22:06 GMT
- Contract signature expected11 Mar 2026, 23:59 GMTscheduled
- Contract details notice published21 Apr 2026, 11:37 BSTUK7
Routine re-releases (4)
- 2025-05: 1 release · 7 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Cars1 award | |||
| Aberconwy Car & Van Hire LtdSME, Avondale Vehicle HireSME, Car Hire (Day of Swansea) LimitedSME, Enterprise Rent-A-Car UK Limited, LIMESQUARE VEHICLE RENTAL LIMITED (04897613)SME, Scot Group +4 more12 Mar 2026 – 10 Mar 2030 | £20,000,000 | 25 Feb 2026 | Awarded |
| Lot 2 · LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV)1 award | |||
| A.N.Richards Ltd, Aberconwy Car & Van Hire LtdSME, Dawsongroup Vans Limited, Enterprise Rent-A-Car UK Limited, SVAT Ltd T/A SIXT van & truckSME, Scot Group +8 more12 Mar 2026 – 10 Mar 2030 | £100,000,000 | 25 Feb 2026 | Awarded |
| Lot 3 · Specialist Vehicles (over 3.5T GVW)1 award | |||
| A.N.Richards Ltd, Car Hire (Day of Swansea) LimitedSME, Cooper Group UKSME, Dawsongroup Environmental Municipal Civil Limited, Dawsongroup Truck and Trailer Limited, Econ Engineering Ltd +8 more12 Mar 2026 – 10 Mar 2030 | £19,999,999 | 25 Feb 2026 | Awarded |
Contracts
All 2 of these contracts carry the same published figure, £20,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 – Cars · Aberconwy Car & Van Hire LtdSME, Avondale Vehicle HireSME, Car Hire (Day of Swansea) LimitedSME, Enterprise Rent-A-Car UK Limited, LIMESQUARE VEHICLE RENTAL LIMITED (04897613)SME, Scot Group +4 more
- Signed
- 10 Mar 2026
- Value
- ceiling above
- Period
- 11 Mar 2026 – 10 Mar 2030
- Status
- active
Lot 2 – LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV) · A.N.Richards Ltd, Aberconwy Car & Van Hire LtdSME, Dawsongroup Vans Limited, Enterprise Rent-A-Car UK Limited, SVAT Ltd T/A SIXT van & truckSME, Scot Group +8 more
- Signed
- 10 Mar 2026
- Value
- £10,000,000
- Period
- 11 Mar 2026 – 10 Mar 2030
- Status
- active
Lot 3 - Specialist Vehicles (over 3.5T GVW) · A.N.Richards Ltd, Car Hire (Day of Swansea) LimitedSME, Cooper Group UKSME, Dawsongroup Environmental Municipal Civil Limited, Dawsongroup Truck and Trailer Limited, Econ Engineering Ltd +8 more
- Signed
- 10 Mar 2026
- Value
- ceiling above
- Period
- 11 Mar 2026 – 10 Mar 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Cars | 10final-stage tenders | 6 | 0 | — |
| 2 · LCVs (under 3.5T GVW (ICE), under 4.2T GVW (EV) | 15final-stage tenders | 4 | 0 | — |
| 3 · Specialist Vehicles (over 3.5T GVW) | 14final-stage tenders · 15 at stage one | 7 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
22 commercial parties on the notice- AN RichardsFramework contractor
- Aberconwy Car and Van HireFramework contractor
- Avondale Vehicle HireFramework contractor
- Car hire (Day of Swansea) Ltd t/a Days RentalFramework contractor
- Cooper Group UK T/A CMS HireFramework contractor
- DAWSONGROUP ENVIRONMENTAL MUNICIPAL CIVIL LIMITEDFramework contractor
- DAWSONGROUP TRUCK AND TRAILER LIMITEDFramework contractor
- DAWSONGROUP VANS LIMITEDFramework contractor
- ENTERPRISE RENT-A-CAR UK LIMITEDFramework contractor
- Econ Engineering LtdFramework contractor
Show 12 more suppliers
- Endurance Vehicle Solutions LimitedFramework contractor
- Jetsweep LtdFramework contractor
- Leeds Commercial LimitedFramework contractor
- Limesquare Vehicle Rental LimitedFramework contractor
- Maben Vehicle Hire LtdFramework contractor
- ND Brown LimitedFramework contractor
- Riverside Truck Rental LimitedFramework contractor
- SVAT LTDFramework contractor
- Scot Group LimitedFramework contractor
- Specialist Fleet Services LimitedFramework contractor
- VMS (Fleet Management) LimitedFramework contractor
- West Wallasey Car Hire LimitedFramework contractor
Official documents & specifications (8)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender