Welsh Government Catering Services Contract

{
  "id": "049804-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
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        "id": "1",
        "value": 3,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
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        "value": 2,
        "measure": "smeBids",
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      {
        "id": "3",
        "value": 0,
        "measure": "foreignBidsFromEU",
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        "value": 3,
        "measure": "foreignBidsFromNonEU",
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      },
      {
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        "value": 3,
        "measure": "electronicBids",
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  },
  "date": "2025-08-19T12:45:56+01:00",
  "ocid": "ocds-h6vhtk-047c6f",
  "buyer": {
    "id": "GB-FTS-1044",
    "name": "Welsh Government"
  },
  "awards": [
    {
      "id": "049804-2025-C050/2024/2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-158382",
          "name": "COMPASS CONTRACT SERVICES (U.K.) LIMITED"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "C050/2024/2025",
    "lots": [
      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "As stated in the tender documents."
        },
        "hasOptions": true,
        "description": "Below is an over-view of the Client’s requirements which are detailed and confirmed in the tender documents.\nThe Client requires the Catering Services Contract to deliver positive economic and social benefits to Wales and services must be delivered with assured statutory compliance - particularly in respect of Food Safety legislation, Health and Safety Law and all other applicable legislation.\nThe service must reflect exemplary standards of catering industry best practice and must be operated with a management ethos of continuous improvement throughout the contract term whilst delivering best value for the Client and service users.\nThe contract must maximise resource efficiency (water; heat; power; waste management etc.) and sustainable practices – including support for locally procured food and local food producers; health and wellbeing and Fairtrade.\nThere are currently 4 office locations in scope for on-site catering services – Cardiff; Merthyr Tydfil; Aberystwyth and Llandudno Junction. The Client requires a café-style service offering a range of hot and cold ‘grab and go’ food and hot and cold beverages and hospitality catering services. There is also a limited / ad-hoc requirement for events and fine dining services mainly at the Client’s Cardiff location.\nWhilst there remains some uncertainty about post-pandemic building occupancy numbers, for illustrative purposes the Client anticipates attendance at the 4 catered offices to be circa 50% of pre-pandemic numbers. On this basis, occupancy would be as follows - Cathays Park (1,640 staff); Merthyr Tydfil (297 staff); Aberystwyth (210 staff); Llandudno Junction (338 staff).\nThe Client also currently has 9 office locations without on-site catering facilities that will require a limited / ad-hoc hospitality food and beverage service. These offices are located in Caerphilly; Newport; Swansea; Carmarthen; Newtown; Llandrindod Wells; Wrexham; Caernarfon and London.\nServices provided through the contract must be fully compliant with the Welsh Government’s Welsh Language Scheme. In particular, the contractor will be required to ensure that in all dealings with the public, Welsh and English languages must be treated on the basis of equality - including ensuring that all menu and promotional material, customer surveys and any other information or hospitality booking system content, whether provided in hard copy or through any electronic medium, are fully bilingual.\nSecurity vetting clearance will be required for all contractor personnel engaged in the delivery of the contracted services.\nThe contract will also include the provision of maintenance services for Client owned coffee machines (semi-automatic bean to cup and barista machines). Additional information: The estimated contract value of GBP 4000000 is for the initial contract term and the optional extension period.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical",
              "type": "quality",
              "description": "70"
            },
            {
              "name": "Cost",
              "type": "cost",
              "description": "30"
            }
          ]
        }
      }
    ],
    "items": [
      {
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        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55500000",
            "scheme": "CPV",
            "description": "Canteen and catering services"
          },
          {
            "id": "39310000",
            "scheme": "CPV",
            "description": "Catering equipment"
          },
          {
            "id": "50883000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of catering equipment"
          },
          {
            "id": "39220000",
            "scheme": "CPV",
            "description": "Kitchen equipment, household and domestic items and catering supplies"
          },
          {
            "id": "39311000",
            "scheme": "CPV",
            "description": "Light catering equipment"
          }
        ]
      }
    ],
    "title": "Welsh Government Catering Services Contract",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "This tender opportunity is for the Welsh Government catering service requirements in order to award a single contract to a main supplier\nfor the provision of these services.\nThe Catering Services Contract will cover the provision of on-site catering and hospitality services at 4 office locations in Wales and hospitality catering solutions for the Client’s offices without on-site catering facilities – including 1 office located in London.",
    "classification": {
      "id": "55500000",
      "scheme": "CPV",
      "description": "Canteen and catering services"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1044",
      "name": "Welsh Government",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL",
        "locality": "Cardiff",
        "postalCode": "CF10 3NQ",
        "countryName": "United Kingdom",
        "streetAddress": "Corporate Procurement Services, Cathays Park"
      },
      "details": {
        "url": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Welsh Government"
      },
      "contactPoint": {
        "email": "CPSProcurementAdvice@gov.wales",
        "telephone": "+44 3000257095"
      }
    },
    {
      "id": "GB-FTS-158382",
      "name": "COMPASS CONTRACT SERVICES (U.K.) LIMITED",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKG3",
        "locality": "Rubery, Birmingham",
        "postalCode": "B459PZ",
        "countryName": "United Kingdom",
        "streetAddress": "Parklands Court, 24 Parklands, Birmingham Great Park"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "legalName": "COMPASS CONTRACT SERVICES (U.K.) LIMITED"
      },
      "contactPoint": {
        "telephone": "+44 7917072451"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "049804-2025-C050/2024/2025-1",
      "value": {
        "amount": 4000000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "049804-2025-C050/2024/2025-1",
      "dateSigned": "2025-06-25T00:00:00+01:00"
    }
  ],
  "description": "The Contract shall commence on 19 July 2025 and expire on 18 July 2028, plus there is an additional optional extension period of 3 years available to the Client. The contract value is estimated to be GBP 2000000 for the initial 3 year term and GBP 2000000 for the optional 3 year extension period.\n(WA Ref:153026)",
  "initiationType": "tender"
}

{
  "id": "022074-2024",
  "tag": [
    "tender"
  ],
  "date": "2024-07-17T15:15:30+01:00",
  "ocid": "ocds-h6vhtk-047c6f",
  "buyer": {
    "id": "GB-FTS-1044",
    "name": "Welsh Government"
  },
  "tender": {
    "id": "C050/2024/2025",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 4000000,
          "currency": "GBP"
        },
        "status": "active",
        "options": {
          "description": "As stated in the tender documents."
        },
        "renewal": {
          "description": "3 years initial contract term plus an up to 3 years extension option"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "description": "Below is an over-view of the Client’s requirements which are detailed and confirmed in the tender documents.\nThe Client requires the Catering Services Contract to deliver positive economic and social benefits to Wales and services must be delivered with assured statutory compliance - particularly in respect of Food Safety legislation, Health and Safety Law and all other applicable legislation.\nThe service must reflect exemplary standards of catering industry best practice and must be operated with a management ethos of continuous improvement throughout the contract term whilst delivering best value for the Client and service users.\nThe contract must maximise resource efficiency (water; heat; power; waste management etc.) and sustainable practices – including support for locally procured food and local food producers; health and wellbeing and Fairtrade.\nThere are currently 4 office locations in scope for on-site catering services – Cardiff; Merthyr Tydfil; Aberystwyth and Llandudno Junction. The Client requires a café-style service offering a range of hot and cold ‘grab and go’ food and hot and cold beverages and hospitality catering services. There is also a limited / ad-hoc requirement for events and fine dining services mainly at the Client’s Cardiff location.\nWhilst there remains some uncertainty about post-pandemic building occupancy numbers, for illustrative purposes the Client anticipates attendance at the 4 catered offices to be circa 50% of pre-pandemic numbers. On this basis, occupancy would be as follows - Cathays Park (1,640 staff); Merthyr Tydfil (297 staff); Aberystwyth (210 staff); Llandudno Junction (338 staff).\nThe Client also currently has 9 office locations without on-site catering facilities that will require a limited / ad-hoc hospitality food and beverage service. These offices are located in Caerphilly; Newport; Swansea; Carmarthen; Newtown; Llandrindod Wells; Wrexham; Caernarfon and London.\nServices provided through the contract must be fully compliant with the Welsh Government’s Welsh Language Scheme. In particular, the contractor will be required to ensure that in all dealings with the public, Welsh and English languages must be treated on the basis of equality - including ensuring that all menu and promotional material, customer surveys and any other information or hospitality booking system content, whether provided in hard copy or through any electronic medium, are fully bilingual.\nSecurity vetting clearance will be required for all contractor personnel engaged in the delivery of the contracted services.\nThe contract will also include the provision of maintenance services for Client owned coffee machines (semi-automatic bean to cup and barista machines). Additional information: The estimated contract value of GBP 4,000,000 is for the initial contract term and the optional extension period.",
        "contractPeriod": {
          "durationInDays": 2160
        },
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
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          }
        ],
        "additionalClassifications": [
          {
            "id": "55500000",
            "scheme": "CPV",
            "description": "Canteen and catering services"
          },
          {
            "id": "39310000",
            "scheme": "CPV",
            "description": "Catering equipment"
          },
          {
            "id": "50883000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of catering equipment"
          },
          {
            "id": "39220000",
            "scheme": "CPV",
            "description": "Kitchen equipment, household and domestic items and catering supplies"
          },
          {
            "id": "39311000",
            "scheme": "CPV",
            "description": "Light catering equipment"
          }
        ]
      }
    ],
    "title": "Welsh Government Catering Services Contract",
    "value": {
      "amount": 4000000,
      "currency": "GBP"
    },
    "status": "active",
    "coveredBy": [
      "GPA"
    ],
    "documents": [
      {
        "id": "economic",
        "documentType": "economicSelectionCriteria"
      },
      {
        "id": "technical",
        "documentType": "technicalSelectionCriteria"
      }
    ],
    "bidOpening": {
      "date": "2024-09-04T14:00:00+01:00"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "recurrence": {
      "description": "3 years initial contract term + up to 3 years extension option"
    },
    "awardPeriod": {
      "startDate": "2024-09-04T14:00:00+01:00"
    },
    "description": "This tender opportunity is for the Welsh Government catering service requirements in order to award a single contract to a main supplier for the provision of these services.\nThe Catering Services Contract will cover the provision of on-site catering services at 4 office locations in Wales and hospitality catering solutions for the Client’s offices without on-site catering facilities – including 1 office located in London.",
    "tenderPeriod": {
      "endDate": "2024-09-04T14:00:00+01:00"
    },
    "communication": {
      "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/web/login.shtml"
    },
    "contractTerms": {
      "performanceTerms": "As stated in the tender documents",
      "hasElectronicPayment": true,
      "hasElectronicOrdering": true,
      "electronicInvoicingPolicy": "allowed"
    },
    "hasRecurrence": true,
    "classification": {
      "id": "55500000",
      "scheme": "CPV",
      "description": "Canteen and catering services"
    },
    "submissionTerms": {
      "languages": [
        "en",
        "cy"
      ],
      "bidValidityPeriod": {
        "durationInDays": 180
      }
    },
    "submissionMethod": [
      "electronicSubmission"
    ],
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "As stated in the tender documents"
        },
        {
          "type": "technical",
          "description": "As stated in the tender documents"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-1044",
      "name": "Welsh Government",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL",
        "locality": "Cardiff",
        "postalCode": "CF10 3NQ",
        "countryName": "United Kingdom",
        "streetAddress": "Corporate Procurement Services, Cathays Park"
      },
      "details": {
        "url": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Welsh Government"
      },
      "contactPoint": {
        "url": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
        "email": "CPSProcurementAdvice@gov.wales",
        "telephone": "+44 3000257095"
      }
    },
    {
      "id": "GB-FTS-111",
      "name": "High Court",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "countryName": "United Kingdom",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "identifier": {
        "legalName": "High Court"
      },
      "contactPoint": {
        "telephone": "+44 2079477501"
      }
    }
  ],
  "language": "en",
  "description": "Please see information within the the Specification and Annex 08 in relation to site visits which will be held across 4 locations the following week. The details and instructions how to register attendance if suppliers wish to will be in the tender documents.\nE-TENDER INFORMATION:\nhttps://etenderwales.bravosolution.co.uk\n- The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.\n- Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.\n- The User who performs the Registration becomes the Super User for the Organisation.\n- On registering on the Platform the Super User will select a Username and will receive a password.\n- The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.\n- In order to log-in to the Platform please enter your Username and Password.\n- Note: If you forget your Password then visit the homepage and click “Forgot your password?”\n- Registration should only be performed once for each Organisation.\n- If you think that someone in your Organisation may have already registered on this Platform then you must not register again.\n- Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.\n- Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).\n- Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.\n- Tenders must be uploaded to the BravoSolution portal by 2pm\nHOW TO FIND THE ITT:\n- Once logged in you must click on ‘ITT’s Open to all Suppliers’\n- The etender references for this contract are: Project_53995 and\nITT _104034.\n- Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page.\n- You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.\n- Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.\nNOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=142945\nUnder the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:\nAs described in the tender documents\n(WA Ref:142945)\nThe buyer considers that this contract is suitable for consortia.",
  "initiationType": "tender"
}

{
  "id": "021154-2024",
  "tag": [
    "planning"
  ],
  "date": "2024-07-10T16:49:48+01:00",
  "ocid": "ocds-h6vhtk-047c6f",
  "buyer": {
    "id": "GB-FTS-1044",
    "name": "Welsh Government"
  },
  "tender": {
    "id": "C050/2024/2025",
    "lots": [
      {
        "id": "1",
        "status": "planned",
        "description": "Below is an over-view of the Client’s likely requirements which will be detailed and confirmed at tender.\nThe Client requires the Catering Services Contract to deliver positive economic and social benefits to Wales and services must be delivered with assured statutory compliance - particularly in respect of Food Safety legislation, Health and Safety Law and all other applicable legislation.\nThe service must reflect exemplary standards of catering industry best practice and must be operated with a management ethos of continuous improvement throughout the contract term whilst delivering best value for the Client and service users.\nThe contract must maximise resource efficiency (water; heat; power; waste management etc.) and sustainable practices – including support for locally procured food and local food producers; health and wellbeing and Fairtrade.\nThere are currently 4 office locations in scope for on-site catering services – Cardiff; Merthyr Tydfil; Aberystwyth and Llandudno Junction. The Client requires a café-style service offering a range of hot and cold ‘grab and go’ food and hot and cold beverages and hospitality catering services. There is also a limited / ad-hoc requirement for events and fine dining services mainly at the Client’s Cardiff location.\nWhilst there remains some uncertainty about post-pandemic building occupancy numbers, for illustrative purposes the Client anticipates attendance at the 4 catered offices to be circa 50% of pre-pandemic numbers. On this basis, occupancy would be as follows - Cathays Park (1,640 staff); Merthyr Tydfil (297 staff); Aberystwyth (210 staff); Llandudno Junction (338 staff).\nThe Client also currently has 9 office locations without on-site catering facilities that will require a limited / ad-hoc hospitality food and beverage service. These offices are located in Caerphilly; Newport; Swansea; Carmarthen; Newtown; Llandrindod Wells; Wrexham; Caernarfon and London.\nServices provided through the contract must be fully compliant with the Welsh Government’s Welsh Language Scheme. In particular, the contractor will be required to ensure that in all dealings with the public, Welsh and English languages must be treated on the basis of equality - including ensuring that all menu and promotional material, customer surveys and any other information or hospitality booking system content, whether provided in hard copy or through any electronic medium, are fully bilingual.\nSecurity vetting clearance will be required for all contractor personnel engaged in the delivery of the contracted services.\nThe contract will also include the provision of maintenance services for Client owned coffee machines (semi-automatic bean to cup and barista machines)."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKL"
          }
        ],
        "additionalClassifications": [
          {
            "id": "55500000",
            "scheme": "CPV",
            "description": "Canteen and catering services"
          },
          {
            "id": "39310000",
            "scheme": "CPV",
            "description": "Catering equipment"
          },
          {
            "id": "50883000",
            "scheme": "CPV",
            "description": "Repair and maintenance services of catering equipment"
          },
          {
            "id": "39220000",
            "scheme": "CPV",
            "description": "Kitchen equipment, household and domestic items and catering supplies"
          },
          {
            "id": "39311000",
            "scheme": "CPV",
            "description": "Light catering equipment"
          }
        ]
      }
    ],
    "title": "Welsh Government Catering Services Contract",
    "status": "planned",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "The Welsh Government is intending to issue an opportunity to the market in July 2024 to tender its catering service requirements in order to award a single contract to a main supplier for the provision of these services.\nThe Catering Services Contract will cover the provision of on-site catering services at 4 office locations in Wales and hospitality catering solutions for the Client’s offices without on-site catering facilities – including 1 office located in London.",
    "communication": {
      "atypicalToolUrl": "https://etenderwales.bravosolution.co.uk/web/login.shtml",
      "futureNoticeDate": "2024-07-16T00:00:00+01:00"
    },
    "classification": {
      "id": "55500000",
      "scheme": "CPV",
      "description": "Canteen and catering services"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-1044",
      "name": "Welsh Government",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ],
      "address": {
        "region": "UKL",
        "locality": "Cardiff",
        "postalCode": "CF10 3NQ",
        "countryName": "United Kingdom",
        "streetAddress": "Corporate Procurement Services, Cathays Park"
      },
      "details": {
        "url": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007",
        "buyerProfile": "https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007",
        "classifications": [
          {
            "id": "MINISTRY",
            "scheme": "TED_CA_TYPE",
            "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Welsh Government"
      },
      "contactPoint": {
        "email": "CPSProcurementAdvice@gov.wales",
        "telephone": "+44 3000257095"
      }
    }
  ],
  "language": "en",
  "description": "The contract term will be for three years plus three years option to extend, and the anticipated total contract value is up to GBP 4000000.\nSupplier visits will be offered on set dates the week after the tender and contract notice is published.\nIf the tender is published week commencing 15 July 2024, the site visits will be held across 4 locations the following week.\nThe exact details and instructions how to register attendance will be in the tender documents.\n(WA Ref:142904)",
  "initiationType": "tender"
}