Official UK procurement notice
Welsh and English Translation, Transcription & Interpretation Services
Authority: Senedd Cymru / Welsh Parliament (Central government)
What is being bought6 lots · detail below
Published requirement descriptionThe Senedd is looking to award a framework for Welsh and English Translation, Transcription & Interpretation services that are to be delivered by external providers. The framework will consist of 6 Lots for each type of service required.
The framework will be for a 4 year period and services will be called-off on an as and when basis. The Senedd has no obligation to commission any work under this framework throughout its’ duration.
The contract value stated is for the contract as a whole and consists of the services that may be required from each of the Lots over the 4 year contract duration
- Recurrence: A notice will be published for the renewal of this contract in November 2026
CPV: Interpretation services · Translation services
How this framework works
From the published notice- Places
- up to 20 suppliers · 9 bids on the busiest of 6 lots (0.5 per place) · 9 appointed
Lots and requirements (6)Procurement structure
6 lots · all with a published value · a supplier may bid for at most 6 of them · same evaluation weights on every lotLot #1Simultaneous InterpretationCancelledPublished value£80,000
Welsh to English interpretation commissioned by Members of the Senedd or their staff for non-party-political constituency/regional meetings and events and other external, non-party-political meetings and events. Welsh to English interpretation commissioned by the Service for Senedd Commission meetings and events held on the Senedd estate and elsewhere.
Lot #2Members’ constituency work WalesCancelledPublished value£104,000
Members of the Senedd or their support staff will contact the Supplier directly in Welsh or English requesting text translations of various types of documents of varying lengths e.g. letters, surgery notes, posters but more commonly these tend to be shorter requests with a tight deadline. The Supplier will need to have a designated e-mail address and phone number to deal with this work and be available between 9:00 and 17:00 from Monday to Friday.
Lot #3English > WelshCancelledPublished value£360,000
General text translation of various lengths but more commonly lengthy committee reports with very tight deadlines.
Research Service blogs or briefs (A brief is a private document produced to facilitate discussions between Members in committee meetings). It also includes suggestions of questions a Member may wish to ask a witness. You will need to be aware that certain sections of a brief will be read in public. Translation of Bills, Explanatory Memoranda, amendments to Bills or other documents of technical content.
Lot #4Welsh > EnglishCancelledRenewalPublished value£40,000
Usually, correspondence sent by external organisations which are translated into English in order to enable staff and/or Members to understand the content.
Lot #5Record of Tuesday’s and Wednesday's Plenary Proceedings (English > Welsh)CancelledPublished value£560,000
Tuesday's Plenary - Fixed rate of 70.00 GBP to be turned around within 2 days of receiving the work.
The work will be sent to the Supplier by 12:00 on Wednesday and will be returned by 12:00 on Friday. The work will be completed in a cloud-based secure portal used for the transcription and publication of the Record.
This lot is subject to change at any time by the Sixth Senedd Commission in response to the changing needs of the Senedd.
Wednesday's Plenary - Fixed rate of 70.00 GBP to be turned around within 2 days of receiving the work.
The work will be sent to the Supplier by 12:00 on Thursday and will be returned by 12:00 on Monday. The work will be completed in a cloud-based secure portal used for the transcription and publication of the Record.
This lot is subject to change at any time by the Sixth Senedd Commission in response to the changing needs of the Senedd.
Lot #6Transcription of Plenary or committee meetingsCancelledPublished value£50,000
Substantially verbatim transcription from audio-visual files of meetings of the Senedd, to be turned around in five working days. Oral contributions at such meetings may be in Welsh or English. Transcription is required in accordance with the language spoken at the meeting and therefore the transcript will include a mixture of English and Welsh. The transcript must also include the accompanying simultaneous interpretation into English, which is provided by the Senedd’s interpreters for Welsh contributions. A recording of both the language spoken in the meeting and the interpretation will be sent to the Supplier.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Delivery of Service: 30%
- Tests: 40%
- price: 30%
Published award criteria (3)
- Delivery of Service: 30
- Tests: 40
- Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Welsh and English Translation, Transcription & Interpretation Services” is a framework: the contest is a place on its panel, up to 20 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · A notice will be published for the renewal of this contract in November 2026
- First published
- 30 Nov 2021, 10:15 GMT
- Last source update
- 4 May 2022, 16:22 BST
- Authority reference
1208- FTS notice number
2022/S 000-011555- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02fb44Find a Tender
- Performance terms
As outlined in the Procurement documents
Publisher note: (WA Ref:120983)
How it was run
Official notice- Appointment period ends
- 4 Jan 2022, 10:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
Timeline
4 Jan 2022 → 4 May 2022 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 Jan 2022, 10:00 GMT
- Invitations to tender expected12 Jan 2022
- Notice published4 May 2022, 16:22 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete4 May 2022, 16:22 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Members’ constituency work Wales
- Signed
- 29 Mar 2022
- Value
- £104,000
- Status
- active
English > Welsh
- Signed
- 29 Mar 2022
- Value
- £360,000
- Status
- active
Welsh > English
- Signed
- 29 Mar 2022
- Value
- £40,000
- Status
- active
Record of Tuesday’s and Wednesday's Plenary Proceedings (English > Welsh)
- Signed
- 29 Mar 2022
- Value
- £560,000
- Status
- active
Transcription of Plenary or committee meetings
- Signed
- 29 Mar 2022
- Value
- £50,000
- Status
- active
Simultaneous Interpretation
- Signed
- 29 Mar 2022
- Value
- £80,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Simultaneous Interpretation | 2bids · 2 electronic | 2 | — | — |
| 2 · Members’ constituency work Wales | 7bids · 7 electronic | 7 | — | — |
| 3 · English > Welsh | 9bids · 9 electronic | 9 | — | — |
| 4 · Welsh > English | 7bids · 7 electronic | 7 | — | — |
| 5 · Record of Tuesday’s and Wednesday's Plenary Proceedings (English > Welsh) | 4bids · 4 electronic | 4 | — | — |
| 6 · Transcription of Plenary or committee meetings | 3bids · 3 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
9 commercial parties on the notice- Atebol CyfFramework contractor
- CalanFramework contractor
- Cwmni Cyfieithu Canna TranslationsFramework contractor
- Epiq Europe LtdFramework contractor
- Huw Tegid RobertsFramework contractor
- Menter a BusnesFramework contractor
- NicoFramework contractor
- Simpson Soft, UKFramework contractor
- Testun CyfFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria