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Published 5 May 2021, 22:55 BST

Official UK procurement notice

Welcome Back Fund initiatives supporting local hospitality economy

Official notice

Authority: London Borough of Hillingdon (Local council)·Consortium: 2 public authorities

3 lotsServicesOpen procedure
Sectors: Transport Equipment & Vehicles (34)Hotel, restaurant and retail trade services (55)Agricultural, forestry, horticultural, aquacultural and apicultural services (77)
+1 moreBusiness Services & Consultancy (79)
 Delivery: London (UKI74)
Published estimate£433,000total for 3 lots
Submissions closed 4 Jun 2021awarded 1 Jul 2021
Awarded to Whistlejacket London +2 more3 awards

What is being bought3 lots · detail below

Published requirement description

The Government announced on 20 March 2021 that the Reopening High Streets Safely Fund (RHSFF) has been extended with a new delivery phase up to the end of March 2022 called The Welcome Back Fund (WBF). The WBF is a funding source of eligible activities to better support the reopening of local economies and is the funding source for the scope of activities as outlined within this tender opportunity. The scope of eligible activities has increased significantly to better support the reopening of local economies. As with all activity supported by the European Regional Development Fund programme any investment will need to be compliant with the EU State Aid rules and European Regional Development Fund (ERDF) procurement and branding requirements

Government guidance confirms that the WBF will continue to support  the four main types of existing RHSSF activities as outlined in the original guidance including:

  1. Support to develop an action plan for safe reopening of local economies;
  2. Communications and public information;
  3. Business-facing awareness raising activities; and
  4. Temporary public realm changes to ensure that reopening of local economies can be managed successfully and safely.

The London Borough of Hillingdon (the Council) is looking to engage with a supplier(s) to provide the above support as outlined in the Lots below;

LOT 1: 'Welcome Back' themed branding for town centres and local parades

LOT 2: Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local parades

LOT 3: Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High Streets

The Council reserves the right to award some, all or none of the Lots.

CPV: Horticultural services · Promotional services · Retail trade services · Urban furniture

Lots and requirements (3)Procurement structure

3 lots · 2 with a published value (£866,000 together)
Lot #1‘Welcome Back’ themed branding for town centres and local paradesCancelledLot estimate not published

'Welcome Back' themed branding for town centres and local parades

Delivery: London
Variant bids: not allowed
79342200 Promotional services
Lot #2Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local paradesCancelledPublished value£433,000

Lot 2 - Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local parades.

LBH are looking for an experienced consultant/consultancy required to support small independent businesses in reopening safely and attracting visitors and residents back to enjoying spending time and money in the town centres and local parades. To achieve this, the scope of services is expected to include:

  1. Organising a promotional event for each of the nine minor and local town centres between August 2021 up to February 2022;
  2. Organising up to two promotional events within Uxbridge and the five district centres between August 2021 up to February 2022;
  3. Delivering a tailored (short, sharp, non-accredited) Visual Merchandising programme to improve the appearance of shop fronts and provide a welcome across the town centres and parades;
  4. Digital High Streets training to help small independent businesses across the town centres and parades adapt to on-line retail including click & collect and encouraging the increased use of film and social media to help businesses with more effective marketing. This will include promoting the businesses benefits for signing up to the Hillingdon Business Directory and Hillingdon First Card ;
  5. Temporary 'pop-up' use and/or screening of prominent empty shops within the town centres, and
  6. Compiling an overall Welcome Back promotional plan bringing together all elements of business support, programme of events and co-ordination across town centre, licencing, green spaces and corporate communications teams
Delivery: London
Variant bids: not allowed
55900000 Retail trade services
Lot #3Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High StreetsCancelledPublished value£433,000

LOT 3 -  Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High Streets

The London Borough of Hillingdon is looking to engage with a supplier(s) to provide and maintain temporary street furniture such as parklets, planters and hand sanitisers within our town centres to support the safe reopening of High Streets from 26 July 2021 up to 28 February 2022.

Initially this will be trialled in four town centres; Uxbridge, Eastcote, Ruislip and Northwood with the potential for future roll out within our other high streets and local shopping parades. The Council has undertaken consultation with businesses within these areas to ascertain what measures would be supported. Drawings detailing the results of the consultation along with possible locations for the intervention can be found in Appendices B - L (final quantities and locations will be confirmed before orders are placed)

Delivery: London
Variant bids: not allowed
34928400 Urban furniture

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 May 2021, 22:55 BST
Last source update
20 Aug 2021, 22:45 BST
Award evaluation window
4 Jun 2021 – …
FTS notice number
2021/S 000-020537
Classification (CPV)
Horticultural servicesPromotional servicesRetail trade servicesUrban furniture
Delivery area
London (UKI74)
Official registry OCID
ocds-h6vhtk-02ad9c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
4 Jun 2021, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
4 Jun 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

4 Jun 2021 → 20 Aug 2021 · 3 dates
  1. Submission deadline
    4 Jun 2021, 12:00 BST
  2. Bids opened
    4 Jun 2021, 12:00 BST
  3. Notice published
    20 Aug 2021, 22:45 BST

Notice history

2 events · 2 releases on Find a Tender · since 20 Aug 2021
  1. Status changed to complete
    20 Aug 2021, 22:45 BST
  2. Buyer details updated
    20 Aug 2021, 22:45 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £511,2103 contracts exc. VAT
Bids received 2
Contracts signed 3latest 1 Jul 2021
Awarded toValueDateStatus
Not linked to a lot3 awards
Whistlejacket LondonLOT 1 'Welcome Back' themed branding for town centres & local parades£65,000 †—Awarded
Retail Revival LtdSMELOT 2: Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local parades£142,720 †—Awarded
Meristem Design LimitedSMELOT 3: Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High Streets£303,490 †—Awarded

Contracts

  • LOT 1 'Welcome Back' themed branding for town centres & local parades · Whistlejacket London

    Signed
    1 Jul 2021
    Value
    £65,000
    Status
    active

  • LOT 2: Specialist Retail/Town Centre expertise to support small independent businesses within town centres and local parades · Retail Revival LtdSME

    Signed
    1 Jul 2021
    Value
    £142,720
    Status
    active

  • LOT 3: Rental of temporary street furniture & supporting maintenance to facilitate the safe reopening of High Streets · Meristem Design LimitedSME

    Signed
    1 Jul 2021
    Value
    £303,490
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

London Borough of Hillingdon

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Civic Centre, High Street, Hillingdon, London, UB8 1UWContact email Published organisation website ↗

Consortium members and other public bodies

  • European UnionFunder

Dispute resolution & review bodies

  • High Court of England and WalesMediation bodyReview body London

Bidders & participating suppliers

3 commercial parties on the notice
  • Meristem DesignAwarded supplier Holden House, 4th Floor, 57 Rathbone Place, London, London, W1T 1JU
  • Retail Revival LtdAwarded supplier 130 High Street, Hemel Hempstead, East of England, HP1 3AH
  • Whistlejacket LondonAwarded supplier 8 Berwick Street, London, London, W1F 0PH

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria