Official UK procurement notice
Weighbridge System, Software and Servicing
Authority: West Lothian Council (Local council)
The Council wishes to engage with the market to help inform the future specification, procurement strategy and tender documentation. It is anticipated that a mobilisation and implementation period will be required following contract award to facilitate the replacement and implementation of hardware and software solutions. From October 2027, the Council will be required to report waste movements digitally via DEFRA's Report Receipt of Waste Service.
What is being bought
Published requirement descriptionWest Lothian Council intends to undertake a future procurement for:
- a comprehensive support, servicing, maintenance and calibration contract for two surface-mounted weighbridges, associated technology and software at Whitehill Transfer Station;
- the provision of weighbridge software and associated technology to support Digital Waste Tracking requirements; and
- the supply, delivery, installation, testing and commissioning of operator terminals, weighing indicators and any additional equipment required to support ongoing service delivery.
The Council wishes to engage with the market to help inform the future specification, procurement strategy and tender documentation.
It is anticipated that a mobilisation and implementation period will be required following contract award to facilitate the replacement and implementation of hardware and software solutions. The Council is currently considering a five-year support, servicing, maintenance and calibration term which would commence following completion of the mobilisation and implementation period.
CPV: Calibration services · Calibration weights · Industry specific software package · Repair and maintenance services of measuring apparatus · Weighbridge services
The lotProcurement structure
single lot · no lot value publishedLot #1Existing EnvironmentPlanned
Existing Environment
West Lothian Council has operated Whitehill Transfer Station since 2018 and currently utilises two surface-mounted weighbridges and associated software to support the management and recording of waste movements.
The existing weighbridge infrastructure includes:
- 2 x Eurodeck Euro Surface Weighbridges (15m x 3m)
- 4 x DD2050 Indicators
- 4 x Newgate Stinger Traffic Barriers
- 2 x AHR Parkit ANPR Cameras
- WinWeigh weighbridge software provided by Weightron Bilanciai Ltd
The Council is aware that certain elements of the existing infrastructure, including operator terminals, have reached or are approaching end of life and may require replacement or upgrade during the term of the contract.
Digital Waste Tracking
From October 2027, the Council will be required to report waste movements digitally via DEFRA's Report Receipt of Waste Service.
As part of this market engagement exercise, the Council is seeking feedback from suppliers regarding available software solutions and capabilities that support Digital Waste Tracking requirements, including associated integration, reporting and compliance functionality.
Market Engagement
Through this Prior Information Notice (PIN), the Council wishes to engage with the market to better understand:
- available support and maintenance arrangements;
- software solutions and capabilities;
- implementation considerations and timescales;
- opportunities to maximise the lifespan of existing assets;
- hardware replacement and upgrade options;
- key risks, dependencies and cost drivers;
- potential innovations and service improvements; and
- available procurement routes.
Information regarding the existing environment is provided for background purposes only. Suppliers are encouraged to assess the current infrastructure during a site visit and provide feedback through the attached Market Research Questionnaire.
Pipeline intelligence · planning stage: how this market runs before the tender is published
How West Lothian Council buys Support services for land transport (CPV 6371), and who usually turns up
West Lothian Council’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Support services for land transport (CPV 6371) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 55 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid16% / 20%
2–342% / 46%
4–616% / 17%
7+26% / 17%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate29% / 38%
Within ±2%57% / 57%
Above estimate14% / 5%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Existing EnvironmentCPV 6371Published estimate£136k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 14 past lots.
A forecast, not a list of bidders.
1 bid7%
2–321%
4–629%
7+43%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder contracts appear on the Retender Radar, not yet in these figures.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Planned procurement
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Nov 2026, 15:18 GMT
- Last source update
- 4 Nov 2026, 15:18 GMT
- Authority reference
CC15028- FTS notice number
2026/S 000-104788- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07b320Find a Tender
Publisher note: West Lothian Council wishes to engage with suppliers to help inform the development of the specification, procurement strategy and tender documentation for this requirement. Interested suppliers are invited to attend site visits at Whitehill Transfer Station during November 2026 and should contact Gillian Wilson, Contracts & Resources Manager ([email protected]) as soon as possible to arrange attendance. Any questions relating to this market engagement exercise must be submitted via the PCS-T Questions and Answers facility no later than 12 noon on 23 November 2026. Following completion of their site visit, suppliers are invited to complete and return the attached Market Research Questionnaire no later than 12 noon on 30 November 2026 to: Anita Bainbridge, IT Procurement Contract Licence Manager ([email protected]) and Katherine McLaughlin, Project Manager ([email protected]) Suppliers should note that Whitehill Transfer Station is an operational site and will be required to remain operational during any future implementation, replacement or upgrade works. Information provided as part of this market engagement exercise will be used to inform the Council's future requirements, specification and procurement approach. Participation in this exercise will not form part of any future tender evaluation process. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=847296. (SC Ref:847296)
How it was run
Official notice- Submission deadline
- —
Timeline
4 Nov 2026 → 1 Feb 2027 · 2 dates- Notice published15h ago4 Nov 2026, 15:18 GMT
- Today5 Nov 2026
- Tender notice expectedin 87 days1 Feb 2027
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.