WDC Polegate and Willingdon Medical Centre - Main Contractor (ESPH692)

• How the procedure runs: Wealden District Council is conducting this Competitive Flexible Procedure over two stages: Stage 1: Conditions of participation Interested suppliers are invited to submit evidence of their suitability to deliver the contract. Suitability is defined within the Conditions of Participation set out within the documents and prospective suppliers must demonstrate their capabilities by providing by the closing date: - A completed Project Specific Questionnaire (PSQ) - 3-4 contract examples that demonstrate the required experience, as set out in the documents. All compliant submissions received before the closing date will be assessed against the Conditions of Participation. These Conditions of Participation include questions in respect of the following items that will be assessed on a pass/fail basis: - Economic and Financial Standing - Insurance Provision - Legal capability - GDPR compliance - Technical ability (contract examples) - Sub-contractor management - Health and safety - Quality management - Supply chain payments - Payment terms for public sector contracts - Payments for public and private sector contracts - Carbon reduction plan - Modern slavery statement The contract examples provided to evidence technical capability will be assessed against the council's minimum experience criteria. These criteria are: - At least two contracts must demonstrate the delivery of medical facilities e.g. hospitals, dental, care-homes, science lab etc. - At least two contracts where the supplier was appointed under a PCSA. - At least one contract delivered to BREAAM Excellent Suppliers that demonstrate this minimum experience within their case studies will achieve a pass, and will then have their contract examples evaluated against the selection criteria. The council's selection criteria requirements are and their relative weighting out of 100 are as follows: - Local supply chain (20) - Social value (5) - Capacity (20) - Environmental (10) - Programme (20) - Added Value (5) - Cost planning and budget control (20) Suppliers will be ranked according to their scores for their submitted contract examples, with the highest scoring five suppliers to be shortlisted to receive the Invitation to Tender. The council is under no obligation to shortlist to the maximum of five suppliers, and reserves the right to select a reduced shortlist. Stage 2: Invitation to Tender Shortlisted suppliers will receive the invitation to tender and will be required to submit a qualitative and pricing response by the response deadline. The tenders will be evaluated on a Cost and Quality split of 40:60 respectively. The award criteria and sub-criteria is as follows: - Method Statements (20) - - PCSA Phase (8) - - Construction Phase (8) - - Site Plan and Logistics (4) - Programme (8) - Resourcing (7) - - Key delivery team (4) - - Work packaging and resourcing (3) - Communication (5) - Environmental (10) - Social Value (10) - Cost (40) Note the evaluation criteria will be fully defined upon the publication of the 2nd stage tender where there may be changes to the wording, scoring criteria, and sub-criteria. All compliant submissions will be evaluated in accordance with the award criteria set out in this notice and in the procurement documents, with the most advantageous tender being the supplier who achieves the highest score. After the receipt and evaluation of tenders the Council reserves the right to seek clarification from any bidder about the contents of their submission. As part of the evaluation process the Council reserves the right to hold clarification meetings with some or all of the shortlisted tenderers. While the tender process, including Stage 1 and Stage 2 award criteria and weightings are set out in this notice and the published procurement documents, the council reserves the right to amend any element of the tender process, in accordance with Section 31 of the Procurement Act, 2023. Before entering into a contract with the winning supplier, the council reserves the right to hold a pre-contract award meeting. The purpose of this meeting will be to ensure all parties clearly understand the expectations of the contract, before formally signing.

CPV: Architectural design services · Construction work

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Works

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Standard

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Unspecified in notice

Recurring procurement

Unspecified in notice

First published

23 Sept 2025, 11:50 BST

Last source update

3 Mar 2026, 23:22 GMT

Award evaluation window

Submission end – 19 Jan 2026

FTS notice number

2025/S 000-058839

Latest notice

Contract award notice (UK6)

Classification (CPV)

Architectural design servicesConstruction work

Delivery area

South East (UKJ22)

Official registry OCID

ocds-h6vhtk-059ffb Find a Tender

How it runs

Wealden District Council is conducting this Competitive Flexible Procedure over two stages:

Stage 1: Conditions of participation

Interested suppliers are invited to submit evidence of their suitability to deliver the contract. Suitability is defined within the Conditions of Participation set out within the documents and prospective suppliers must demonstrate their capabilities by providing by the closing date:

• A completed Project Specific Questionnaire (PSQ)
• 3-4 contract examples that demonstrate the required experience, as set out in the documents.

All compliant submissions received before the closing date will be assessed against the Conditions of Participation. These Conditions of Participation include questions in respect of the following items that will be assessed on a pass/fail basis:

• Economic and Financial Standing
• Insurance Provision
• Legal capability
• GDPR compliance
• Technical ability (contract examples)
• Sub-contractor management
• Health and safety
• Quality management
• Supply chain payments
• Payment terms for public sector contracts
• Payments for public and private sector contracts
• Carbon reduction plan
• Modern slavery statement

The contract examples provided to evidence technical capability will be assessed against the council's minimum experience criteria. These criteria are:

• At least two contracts must demonstrate the delivery of medical facilities e.g. hospitals, dental, care-homes, science lab etc.
• At least two contracts where the supplier was appointed under a PCSA.
• At least one contract delivered to BREAAM Excellent

Suppliers that demonstrate this minimum experience within their case studies will achieve a pass, and will then have their contract examples evaluated against the selection criteria. The council's selection criteria requirements are and their relative weighting out of 100 are as follows:

• Local supply chain (20)
• Social value (5)
• Capacity (20)
• Environmental (10)
• Programme (20)
• Added Value (5)
• Cost planning and budget control (20)

Suppliers will be ranked according to their scores for their submitted contract examples, with the highest scoring five suppliers to be shortlisted to receive the Invitation to Tender. The council is under no obligation to shortlist to the maximum of five suppliers, and reserves the right to select a reduced shortlist.

Stage 2: Invitation to Tender

Shortlisted suppliers will receive the invitation to tender and will be required to submit a qualitative and pricing response by the response deadline. The tenders will be evaluated on a Cost and Quality split of 40:60 respectively. The award criteria and sub-criteria is as follows:

• Method Statements (20)
• - PCSA Phase (8)
• - Construction Phase (8)
• - Site Plan and Logistics (4)
• Programme (8)
• Resourcing (7)
• - Key delivery team (4)
• - Work packaging and resourcing (3)
• Communication (5)
• Environmental (10)
• Social Value (10)
• Cost (40)

Note the evaluation criteria will be fully defined upon the publication of the 2nd stage tender where there may be changes to the wording, scoring criteria, and sub-criteria.

All compliant submissions will be evaluated in accordance with the award criteria set out in this notice and in the procurement documents, with the most advantageous tender being the supplier who achieves the highest score.

After the receipt and evaluation of tenders the Council reserves the right to seek clarification from any bidder about the contents of their submission. As part of the evaluation process the Council reserves the right to hold clarification meetings with some or all of the shortlisted tenderers.

While the tender process, including Stage 1 and Stage 2 award criteria and weightings are set out in this notice and the published procurement documents, the council reserves the right to amend any element of the tender process, in accordance with Section 31 of the Procurement Act, 2023.

Before entering into a contract with the winning supplier, the council reserves the right to hold a pre-contract award meeting. The purpose of this meeting will be to ensure all parties clearly understand the expectations of the contract, before formally signing.

Requests to participate (first stage)

21 Oct 2025, 14:00 BST

Submission deadline

21 Oct 2025, 14:00 BST

Clarification deadline

10 Oct 2025, 23:59 BST

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

• Neilcott Construction LimitedAwarded supplierGB-COH: 01151561 Excel House, Cray Avenue, Orpington, London, BR5 3STContact emailShow contact details