WCC - MARKET TESTING - PME for Workplace Booking System.

Official notice

Authority: Warwickshire County Council (Local council)

ServicesBelow thresholdSME suitable

Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: West Midlands (UKG1)

Planned pipeline valueValue not publishedpipeline notice, not a live tender

Tender notice expected Date not publishedfrom the planned procurement notice

Contract term 3 yrsends 29 Sept 2028 · starts 30 Sept 2025

What is being bought

Published requirement description

To provide a centralised and automated booking system for all meeting rooms and desks within Shire Hall. Initially, we are creating a new Directorate Zone that will be supporting 1,200 employees and contain 200 desks, 25 meeting and collaboration rooms. This will be an initial test phase for 3-6 months.

The Council would be grateful if you could complete the PME questionnaire.

The Council is considering how to structure its tender /tender documents to ensure best value for a future tendering process

CPV: Information technology services · Software package and information systems · Software-related services

The lotProcurement structure

single lot · no lot value published

Lot #1Planned 3 yrsSME

Contract period: 30 Sept 2025 – 29 Sept 2028 (3 yrs)

Delivery: West MidlandsEligibility: SME eligible

48000000 Software package and information systems 72222300 Information technology services 72260000 Software-related services

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Past planning notice
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 13 May 2025, 15:23 BST
Last source update: 13 May 2025, 15:23 BST
Authority reference: WCC - 22528
FTS notice number: 2025/S 000-020920
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Information technology servicesSoftware package and information systemsSoftware-related services
Delivery area: West Midlands (UKG1)
Official registry OCID: ocds-h6vhtk-051234 Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

13 May 2025 → 30 Sept 2025 · 3 dates

Planning notice published
13 May 2025, 15:23 BST
Market engagement
6 Jun 2025, 23:59 BST
Scope of engagement: PME questionnaire.
Instructions for submitting an interest:
Interested suppliers are invited to complete the Questionnaire that has been published via our e-procurement portal (CSW-jets). CSW-Jets Reference: WCC - [22528].
The Council would be grateful if you could complete the questions in the market testing document and respond by:
[06] [06] [2025] [Time - 12:00hrs].
You should submit your completed responses by uploading via CSW Jets.
The procurement documents are available for unrestricted and full direct access, free of charge, at
intendhost.co.uk/csw-jets/aspx/Home ↗
Additional information can be obtained from the above-mentioned address.
Contact Details:
If you have any questions regarding this Market testing exercise, then please upload via the correspondence function on CSW Jets
Contract starts394 days ago
30 Sept 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender

Preliminary market engagement notice published
13 May 2025, 15:23 BST
UK2

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PDTN-5446-NMXW Shire Hall, Warwick, West Midlands, CV34 4SAContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender13 May 2025, 15:23 BST