Official UK procurement notice
WCC - Highways Maintenance Contract
Authority: Warwickshire County Council (Local council)·Consortium: 3 public authorities
What is being bought
Published requirement descriptionWarwickshire County Council (WCC), Coventry City Council (CCC) and Solihull Metropolitan Borough Council (SMBC) are the respective highway authorities for Warwickshire, Coventry and Solihull.
This contract is a joint procurement to deliver a wide range of highway maintenance and improvement services for all three authorities. The Contractor is to provide highway maintenance and other related services (the Services) to improve and maintain the Total Network on behalf of WCC, CCC and SMBC.
The objectives are to:
- Maintain and improve the condition of the road network and associated assets.
- Ensure the safety of road users
- Minimise disruption to traffic
- Deliver value for money
- Protect the environment
- The authority expects to re-tender this requirement around 1 May 2037, 23:59 BST.
- How the procedure runs: The Council will use the Competitive Flexible Procedure for this exercise. The Council intends to follow the process and stages outlined below but reserves the right to amend the Competitive Flexible Procedure at subsequent stages within the procurement process. Stage 1: Initial Submissions Bidders are required to complete and return their initial tender submissions as detailed within the ITT document. The initial submissions will be used for the down-selection of bidders and will be based on the conditions of participation evaluation and an outline tender submission. The Council will invite the top three* ranked bidders to the next stage of the procurement process. *Please note: *WCC reserves the right to invite more organisations where there is a negligible difference in the scores between the 3rd applicant and the next placed applicant(s) or to invite less applicants where it feels that the quality of submissions is insufficient to warrant inclusion in the next stage. Stage 2: Bid Optimisation/Dialogue/Pre-tender Negotiation Those Bidders who are invited to participate in stage 2 will be invited to take part in dialogue meetings. The purpose of these meetings will be to discuss the outline tender proposals, ensure that the Council's requirement/solution is thoroughly understood by suppliers and that any supplier risks and assumptions are appropriately managed or removed before final tenders are submitted. The meetings will also be used to optimise the bidder's solution prior to submission of final tenders. Stage 2 may also be used to refine the outline specification, pricing schedule, award criteria, contract and/or any other documentation prior to an invitation to submit final tenders. Stage 3: Invitation to Submit Final Tenders (ITSFT) At the conclusion of stage 2, the shortlisted bidders will be invited to submit a final tender submission. A new Invitation to Tender document for this stage will be provided and will incorporate a final specification/pricing schedule/contract etc. including any refinements identified during the bid optimisation stage. The evaluation criteria and questions will be bespoke to this ITSFT stage and will be included in the ITSFT document. The evaluation criteria for the ITSFT stage will differ from those identified in the UK4 Tender notice for Stage 1. Stage 4: Post Tender Negotiation/Preferred Supplier The Council may also consider the use of a Post Tender Negotiation or Preferred Supplier stage following the conclusion of stage 3. Any adjustments to the Competitive Flexible Procedure will be specified within the tender documents at the relevant procurement stage. The Council reserves the right to amend and refine the award criteria at subsequent stages of the procurement process. Any changes will be communicated to tenderers during the relevant stage of the procurement process.
- No preliminary market engagement: Preliminary Market Engagement was conducted prior to the introduction of the Preliminary Market Engagement Notice.
CPV: Construction work
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£900,000,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Experience: 60%
- Outline Tender Proposal: 40%
Published award criteria (2)
- Experience
- Outline Tender Proposal
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 May 2037
- First published
- 20 May 2025, 11:12 BST
- Last source update
- 1 May 2026, 14:49 BST
- Award evaluation window
- Submission end – 12 Dec 2025
- Authority reference
WCC - 22600- FTS notice number
2025/S 000-037598- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051854Find a Tender
- How it runs
The Council will use the Competitive Flexible Procedure for this exercise. The Council intends to follow the process and stages outlined below but reserves the right to amend the Competitive Flexible Procedure at subsequent stages within the procurement process.
Stage 1: Initial Submissions
Bidders are required to complete and return their initial tender submissions as detailed within the ITT document. The initial submissions will be used for the down-selection of bidders and will be based on the conditions of participation evaluation and an outline tender submission. The Council will invite the top three* ranked bidders to the next stage of the procurement process.
*Please note: *WCC reserves the right to invite more organisations where there is a negligible difference in the scores between the 3rd applicant and the next placed applicant(s) or to invite less applicants where it feels that the quality of submissions is insufficient to warrant inclusion in the next stage.
Stage 2: Bid Optimisation/Dialogue/Pre-tender Negotiation
Those Bidders who are invited to participate in stage 2 will be invited to take part in dialogue meetings. The purpose of these meetings will be to discuss the outline tender proposals, ensure that the Council's requirement/solution is thoroughly understood by suppliers and that any supplier risks and assumptions are appropriately managed or removed before final tenders are submitted. The meetings will also be used to optimise the bidder's solution prior to submission of final tenders. Stage 2 may also be used to refine the outline specification, pricing schedule, award criteria, contract and/or any other documentation prior to an invitation to submit final tenders.
Stage 3: Invitation to Submit Final Tenders (ITSFT)
At the conclusion of stage 2, the shortlisted bidders will be invited to submit a final tender submission. A new Invitation to Tender document for this stage will be provided and will incorporate a final specification/pricing schedule/contract etc. including any refinements identified during the bid optimisation stage. The evaluation criteria and questions will be bespoke to this ITSFT stage and will be included in the ITSFT document. The evaluation criteria for the ITSFT stage will differ from those identified in the UK4 Tender notice for Stage 1.
Stage 4: Post Tender Negotiation/Preferred Supplier
The Council may also consider the use of a Post Tender Negotiation or Preferred Supplier stage following the conclusion of stage 3.
Any adjustments to the Competitive Flexible Procedure will be specified within the tender documents at the relevant procurement stage.
The Council reserves the right to amend and refine the award criteria at subsequent stages of the procurement process. Any changes will be communicated to tenderers during the relevant stage of the procurement process.
- Risks
The highways contract shall bind respective successors and permitted assigns of WCC. A public authority may become a successor to WCC or to a Non-Lead Authority by reason of the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 or otherwise.
If more than one public authority succeeds WCC, prior to such succession, WCC notifies the Contractor of the successor to be the Client.
How it was run
Official notice- Submission deadline
- 31 Jul 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tender documentation is available via the CSW-Jets portal at in-tendhost.co.uk/csw-jets/aspx/Home ↗.
Your tender return must be submitted via the E-tendering portal. You will not be able to upload your tender after the deadline. Applicants are advised that if their tender response (including any associated documentation) is only partially uploaded within the E-tendering portal by the closing date and time then the system will lock them out and they will not be able to complete their document upload. The Council reserves the right to only evaluate documents received within the E-tendering portal by the closing date and time and applicants are advised that a partial upload is unlikely to be successful. Applicants are therefore recommended to upload their full tender response well in advance of the closing date and time.
If you are experiencing any difficulties with your upload you must contact the Council well in advance of the closing date and time.
Timeline
20 May 2025 → 5 May 2026 · 9 dates- Planning notice published20 May 2025, 11:12 BST
- Next notice expected30 Jun 2025, 23:59 BST
- Tender notice published4 Jul 2025, 19:03 BST
- Submission deadline31 Jul 2025, 13:00 BST
- Award decision expected by317 days ago12 Dec 2025, 23:59 GMT
- Assessment summaries sent291 days ago8 Jan 2026
- Standstill ends272 days ago26 Jan 2026, 23:59 GMT
- Latest notice published177 days ago1 May 2026, 14:49 BST
- Contract starts174 days ago5 May 2026, 00:00 BST
Notice history
10 events · 3 releases on Find a Tender · since 20 May 2025- Pipeline notice published20 May 2025, 11:12 BSTUK1
- Tender notice published4 Jul 2025, 19:03 BSTUK4
- Published value updated4 Jul 2025, 19:03 BST
- Status changed to active4 Jul 2025, 19:03 BST
- Procurement method changed4 Jul 2025, 19:03 BST
- Deadline published: 31 Jul 2025, 13:00 BST4 Jul 2025, 19:03 BST
- Contract award notice published8 Jan 2026, 17:23 GMTUK6
- Contract signature expected9 Feb 2026, 23:59 GMTscheduled
- Contract details notice published1 May 2026, 14:49 BSTUK7
- Status changed to complete1 May 2026, 14:49 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Balfour Beatty Living Places Limited4 May 2026 – 3 May 2033 · up to 4 May 2039Extensions: The initial contract term will be 7 years with the option to extend by up to a maximum 72 months. · Options: The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded: The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. Increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered Changes in legislation or national guidance The identification of additional service recipients, not originally captured by the scope of the contract. Opportunities offered by emerging/new technologies. Materialisation of any of the identified risks may result in a permitted modification under Schedule 8 of the Procurement Act 2023. The highways contract shall bind respective successors and permitted assigns of WCC. A public authority may become a successor to WCC or to a Non-Lead Authority by reason of the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 or otherwise. If more than one public authority succeeds WCC, prior to such succession, WCC notifies the Contractor of the successor to be the Client. | £900,000,000 inc. VAT | 8 Jan 2026 | Awarded |
Contracts
Contract 1 · Balfour Beatty Living Places Limited
- Signed
- 1 May 2026
- Value
- £900,000,000 inc. VAT
- Period
- 4 May 2026 – 3 May 2033 · up to 4 May 2039 with extensions
- Status
- active
- Extensions
- The initial contract term will be 7 years with the option to extend by up to a maximum 72 months.
- Options
- The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded: The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. Increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered. Changes in legislation or national guidance. The identification of additional service recipients, not originally captured by the scope of the contract. Opportunities offered by emerging/new technologies. Materialisation of any of the identified risks may result in a permitted modification under Schedule 8 of the Procurement Act 2023. The highways contract shall bind respective successors and permitted assigns of WCC. A public authority may become a successor to WCC or to a Non-Lead Authority by reason of the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008 or otherwise. If more than one public authority succeeds WCC, prior to such succession, WCC notifies the Contractor of the successor to be the Client.
7 agreed KPIs: Responsiveness to Customer Enquiries · Safety Performance · Completed Task Orders …
- Responsiveness to Customer Enquiries
- Safety Performance
- Completed Task Orders
- Emergencies attended within defined timescales
- Task orders responded to within agreed timescales
- Task orders completed right first time within agreed timescales
- Delivery of tendered social value commitments
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 0 | 0 | — |
Who bid
- wonBALFOUR BEATTY LIVING PLACES LIMITED · Greater London
- did not winM GROUP HIGHWAYS LIMITED · East of England
- did not winRINGWAY INFRASTRUCTURE SERVICES LIMITED · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Coventry City CouncilContracting authorityPublic authority - sub-central government
- Solihull Metropolitan Borough CouncilContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
3 commercial parties on the notice · 1 awarded- BALFOUR BEATTY LIVING PLACES LIMITEDAwarded supplier
- M GROUP HIGHWAYS LIMITEDBidder / tenderer
- RINGWAY INFRASTRUCTURE SERVICES LIMITEDBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender