WCC Heat Networks Software

Name: Procurement Process ocds-h6vhtk-078375
Creator: Westminster City Council
Published: 2026-10-08T09:57:39.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Official notice

Authority: Westminster City Council (Local council)

ServicesAbove thresholdSME suitableVCSE suitable

Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Software Packages & ERP (48)Architecture & Engineering (71)+10 more Delivery: London (UKI)

Planned pipeline value£300,000pipeline notice — not a live tender

Tender notice expected 28 Oct 2026from the planned procurement notice

Contract term 2 yrsends 3 Jan 2029 · up to 3 Feb 2030 with extensions · starts 4 Jan 2027

What is being bought

Published requirement description

The purpose of this market engagement is to seek feedback from the Provider market in relation to the provision of a SAAS unified software platform for Heat Networks with focus on arrears such as end-to-end management, optimisation, regulatory compliance, development and support of the Westminster City Council (WCC) portfolio.

This is not a call for tenders or a pre-qualification exercise but is to gain an insight into the market for Heat Networks services and to understand the level of interest and capacity of the market in relation to this future opportunity.

Feedback received will be used to inform the commissioning strategy and to refine the Specification for this service. The intelligence provided will also inform internal decision making as to the affordability of the development and support service with the anticipation that this enables an informed budget for a formal sourcing exercise.

This pre-market engagement exercise is seeking intelligence from the Provider Market to inform a formal sourcing activity for the unified SAAS software solutuon for the WCC Heat Network portfolio..

CPV: Compliance software development services · Compliance software package · District heating · Facilities management software development services · Facilities management software development services and software development services suite · Facilities management software package · Facilities management software package and software package suite · Heating-system design services · Industrial control software package · Industry specific software development services · Industry specific software package · Inventory management software package · +1 more

The lotProcurement structure

single lot · no lot value published

Lot #1PlannedRenewal 2 yrsSMEVCSE

Contract period: 4 Jan 2027 — 3 Jan 2029 (up to 3 Feb 2030 with extensions) · up to 3 yrs 1 mo with extensionsEligibility: SME eligibleVCSE eligibleDelivery: London

Extensions: Extension options published

09323000 District heating09324000 Long-distance heating48100000 Industry specific software package48150000 Industrial control software package48170000 Compliance software package48420000 Facilities management software package and software package suite

Procedure terms & legal framework

From the official record

Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Planned procurement
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 Oct 2026, 10:57 BST
Last source update: 8 Oct 2026, 10:57 BST
FTS notice number: 2026/S 000-095074
Latest notice: Preliminary market engagement notice (UK2)
Classification (CPV): Compliance software development servicesCompliance software packageDistrict heatingFacilities management software development servicesFacilities management software development services and software development services suiteFacilities management software packageFacilities management software package and software package suiteHeating-system design servicesIndustrial control software packageIndustry specific software development services+3 more
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-078375 Find a Tender

How it was run

Official notice

Submission deadline: —

Timeline

4 published dates · Europe/London

Planning notice published1 day ago
8 Oct 2026, 10:57 BST
Market engagementin 11 days
19 Oct 2026, 23:59 BSTWestminster City Council is looking to procure services for the provision of a unified SAAS software platform covering the full lifecycle of heat network operation. A Request For Information (RFI) is available to complete for interested organisations. To take part in the market engagement exercise, interested organisations should complete the RFI document which is available on the councils e-procurement tool ("Jaggaer"), reference SQ_30230 - PRJ_31300 - WCC Heat Networks Metering and Billing Solution, and the link to Jaggaer can be found here: https://wcc.ukp.app.jaggaer.com/go/6203552201A116D77559. Please copy and paste onto your browser. Further information can be found on the council’s website here: https://www.westminster.gov.uk/about-council/procurement/our-esourcing-and-contract-management-solution. This questionnaire will not form part of the formal procurement process. All responses are to be submitted via Jaggaer (online procurement portal ref: SQ_30230 - PRJ_31300 - WCC Heat Networks Metering and Billing Solution, no later than 17:00 hrs (GMT)) on Monday 19th October 2026. The deadline for submitting clarification questions will be at 17:00hrs on Friday, 16th October 2026. Our expectation is that a procurement will follow on conclusion of the market engagement exercise. It is to be noted that a UK3 - Planned Procurement Notice relating to the above has also been issued. Once registered, visit this link to find out more and complete a short questionnaire: https://wcc.ukp.app.jaggaer.com/go/6203552201A116D77559
Tender notice expectedin 20 days
28 Oct 2026, 23:59 GMT
Contract startsin 87 days
4 Jan 2027

Commercial outcome & contract awards

Pipeline notice

Awards (0): No award published
Contracts (0): No contract published
Bid statistics: No aggregate bid statistics published

Notice history

2 events · 1 release on Find a Tender · since 8 Oct 2026

Preliminary market engagement notice published
8 Oct 2026, 10:57 BSTUK2
First planning notice published
8 Oct 2026, 10:57 BST

Contracting authority & participating public bodies

Westminster City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PJVD-6261-BPPJ 64 Victoria Street, London, London, SW1E 6QP The Buying Team [email protected]

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender8 Oct 2026, 10:57 BST