WCC Bus Shelters, advertising and maintenance

• The authority expects to re-tender this requirement around 1 Mar 2040, 23:59 GMT.
• How the procedure runs: The Procurement Process This procurement is being conducted using the Competitive Flexible Procedure (Procurement Act 2023). An outline of the procurement process is included below: Stage 1: Initial Submissions Bidders are required to complete and return their initial tender submissions as detailed within this document. The initial submissions will be used for the down-selection of bidders and will be based on the conditions of participation pass/fail evaluation, an outline tender submission evaluation and price evaluation. The Council will invite the top three* ranked bidders to the next stage of the procurement process. *Please note: *WCC reserves the right to invite more organisations where there is a negligible difference in the scores between the 3rd applicant and the next placed applicant(s) or to invite less applicants where it feels that the quality of submissions is insufficient to warrant inclusion in the next stage. Stage 2: Bid Optimisation/Dialogue/Pre-tender Negotiation Those Bidders who are invited to participate in stage 2 will be invited to take part in dialogue meetings. The purpose of these meetings will be to discuss the outline tender proposals, ensure that the Council's requirement/solution is thoroughly understood by suppliers and that any supplier risks and assumptions are appropriately managed or removed before final tenders are submitted. The meetings will also be used to optimise the bidder's solution prior to submission of final tenders. Stage 2 may also be used to refine the outline specification, pricing schedule, award criteria, contract and/or any other documentation prior to an invitation to submit final tenders. Stage 3: Invitation to Submit Final Tenders (ITSFT) At the conclusion of stage 2, the shortlisted bidders will be invited to submit a final tender submission. A new Invitation to Tender document for this stage will be provided and will incorporate a final specification/pricing schedule/contract etc. including any refinements identified during the bid optimisation stage. The evaluation criteria will be weighted in a similar way to stage 1 but will have non-cost evaluation questions relating to specific elements of the requirement and the cost evaluation will be as detailed in the part 4 - pricing schedule document. There will also be a social value evaluation element. Stage 4: Post Tender Negotiation/Preferred Supplier The Council may also consider the use of a Post Tender Negotiation or Preferred Supplier stage following the conclusion of stage 3. To provide some context on when these stages are used, and what they are likely to contain, we have reproduced the Government Commercial Function guidance regarding these stages below: Post Tender Negotiation Stage: When used: - Post-tender negotiation may be incorporated where a contracting authority intends to improve the content of the highest scoring tender. An example might include where a contracting authority identifies an opportunity to reduce the tender costs where efficiencies can be achieved, e.g. the staging of payments, so that the supplier is not incurring unnecessary interest costs. Post-tender negotiation might also be used to seek improvements to the non-financial aspects of the contract, e.g. delivery times, supplier flexibility to change without cost, increasing social value etc. Post-tender negotiation might also be necessary where unforeseen circumstances have arisen that require appropriate changes to the contract terms. Preferred Supplier Stage: When used: - This stage might be relevant where there would be advantages in developing and finalising the final contract with the most advantageous tenderer. Most likely to be used when contractual terms are complex or to confirm commitments made in tenders can be satisfied.
• No preliminary market engagement: Preliminary Market Engagement was conducted prior to the introduction of the Preliminary Market Engagement Notice. A summary of the preliminary market engagement is an appendix within the tender documentation.

CPV: Advertising services · Bus shelters

Procedure method

Competitive flexible procedure

Legal basis

UKPGA · 2023/54 Procurement Act 2023

Procurement category

Services

Notice status

Awarded

Procurement threshold

Above threshold (FTS publication)

Regulatory regime

Concession

Commercial structure

Stand-alone contract (no framework)

Competition type

Competitive procedure

GPA / WTO covered

Yes (GPA)

Recurring procurement

Yes · next expected 1 Mar 2040

First published

8 Aug 2025, 16:58 BST

Last source update

13 Mar 2026, 11:39 GMT

Award evaluation window

Submission end – 26 Jan 2026

Authority reference

WCC - 22249

FTS notice number

2025/S 000-047434

Latest notice

Contract details notice (UK7)

Classification (CPV)

Advertising servicesBus shelters

Delivery area

West Midlands (UKG)

Official registry OCID

ocds-h6vhtk-058499 Find a Tender

Contract terms summary

Please refer to the tender documents.

How it runs

The Procurement Process

This procurement is being conducted using the Competitive Flexible Procedure (Procurement Act 2023). An outline of the procurement process is included below:

Stage 1: Initial Submissions

Bidders are required to complete and return their initial tender submissions as detailed within this document. The initial submissions will be used for the down-selection of bidders and will be based on the conditions of participation pass/fail evaluation, an outline tender submission evaluation and price evaluation. The Council will invite the top three* ranked bidders to the next stage of the procurement process.

*Please note: *WCC reserves the right to invite more organisations where there is a negligible difference in the scores between the 3rd applicant and the next placed applicant(s) or to invite less applicants where it feels that the quality of submissions is insufficient to warrant inclusion in the next stage.

Stage 2: Bid Optimisation/Dialogue/Pre-tender Negotiation

Those Bidders who are invited to participate in stage 2 will be invited to take part in dialogue meetings. The purpose of these meetings will be to discuss the outline tender proposals, ensure that the Council's requirement/solution is thoroughly understood by suppliers and that any supplier risks and assumptions are appropriately managed or removed before final tenders are submitted. The meetings will also be used to optimise the bidder's solution prior to submission of final tenders. Stage 2 may also be used to refine the outline specification, pricing schedule, award criteria, contract and/or any other documentation prior to an invitation to submit final tenders.

Stage 3: Invitation to Submit Final Tenders (ITSFT)

At the conclusion of stage 2, the shortlisted bidders will be invited to submit a final tender submission. A new Invitation to Tender document for this stage will be provided and will incorporate a final specification/pricing schedule/contract etc. including any refinements identified during the bid optimisation stage.

The evaluation criteria will be weighted in a similar way to stage 1 but will have non-cost evaluation questions relating to specific elements of the requirement and the cost evaluation will be as detailed in the part 4 - pricing schedule document. There will also be a social value evaluation element.

Stage 4: Post Tender Negotiation/Preferred Supplier

The Council may also consider the use of a Post Tender Negotiation or Preferred Supplier stage following the conclusion of stage 3. To provide some context on when these stages are used, and what they are likely to contain, we have reproduced the Government Commercial Function guidance regarding these stages below:

Post Tender Negotiation Stage:

When used: -

Post-tender negotiation may be incorporated where a contracting authority intends to improve the content of the highest scoring tender. An example might include where a contracting authority identifies an opportunity to reduce the tender costs where efficiencies can be achieved, e.g. the staging of payments, so that the supplier is not incurring unnecessary interest costs. Post-tender negotiation might also be used to seek improvements to the non-financial aspects of the contract, e.g. delivery times, supplier flexibility to change without cost, increasing social value etc. Post-tender negotiation might also be necessary where unforeseen circumstances have arisen that require appropriate changes to the contract terms.

Preferred Supplier Stage:

When used: -

This stage might be relevant where there would be advantages in developing and finalising the final contract with the most advantageous tenderer. Most likely to be used when contractual terms are complex or to confirm commitments made in tenders can be satisfied.

Submission deadline

9 Sept 2025, 12:00 BST

Clarification deadline

2 Sept 2025, 12:00 BST

Submission channel

Official e-sourcing portal

Electronic submission

Allowed

Accepted languages

en

• TRUEFORM ENGINEERING LIMITEDAwarded supplierGB-COH: 01324196GB-PPON: PBRC-5954-RMXP Unit 12 Pasadena Trading Estate, Hayes, London, UB3 3NQContact emailShow contact details