Find a TenderAwarded

Published 31 Jul 2023, 13:33 BST

Official UK procurement notice

WCC - Bulk haulage of Municipal Waste

Official notice

Authority: Warwickshire County Council (Local council)

2 lotsServicesOpen procedureMax 2 lots per supplier

Sectors: Cleaning & Environmental Services (90) Delivery: West Midlands (UKG13)

Published estimate£4,125,000total for 2 lots

Submissions closed 30 Aug 2023awarded 13 Nov 2023

Awarded to James Baxter Haulage Ltd, VEOLIA ES (UK) LIMITED2 awards

Re-procurement plannedBulk haulage of municipal waste · tender expected 1 Dec 2027

What is being bought2 lots · detail below

Published requirement description

Warwickshire County Council ("the Council") is seeking a Supplier for the safe and efficient bulk haulage of municipal waste from specified sites in Warwickshire.

The Council is procuring the following lots:

Lot 1 - Collection and haulage of municipal waste from Lower House Farm Waste Transfer Station to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other diversion points
Lot 2 - Collection and haulage of municipal waste from Rugby Borough Council Depot to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other Delivery Points

CPV: Refuse transport services

Lots and requirements (2)Procurement structure

2 lots · all with a published value (£4,125,000 together) · win at most 2 of them · evaluation weights differ by lot

Lot #1Collection and haulage of municipal waste from Lower House Farm Waste Transfer Station to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other diversion pointsAwardedRenewalPublished value£2,900,000

Suppliers will be required to provide a collection and haulage service for around 70,000 tonnes of waste per year. Currently, most of the waste is taken to the Energy from Waste Facility at Four Ashes in Staffordshire (Project W2R), however collection and haulage to other contingency delivery points will be required. W2R is the main delivery point for the duration of this haulage contract.

Delivery: West Midlands · The waste will be taken from Lower House Farm waste transfer station in Warwickshire to specified delivery points in Staffordshire and other areas.

Extensions: The initial contract term will be for a period of 3 years. However, the Council reserves the right to extend the Contract by further periods not exceeding 24 months (2 years) in total (24 months being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful bidder and the Council's requirements. This means that the maximum possible Contract term is 5 years in total. · The initial contract term will be for a period of 3 years. The Council reserves the right to extend the Contract by further periods not exceeding 24 months in total .Variant bids: allowed

90512000 Refuse transport services

Lot #2Collection and haulage of municipal waste from Rugby Borough Council Depot to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other Delivery PointsAwardedRenewalPublished value£1,225,000

Suppliers will be required to provide a collection and haulage service for between 2,000 and 4,000 tonnes per annum of municipal waste from Rugby Borough Council Depot to the Energy Recovery Facility (W2R) at Four Ashes in South Staffordshire on request. Suppliers are also asked to price for an ad-hoc collection

and haulage service for waste to specified Delivery Points.

Delivery: West Midlands · The waste will be taken from Rugby Borough Council depot in Warwickshire to specified delivery points in Staffordshire and other areas

Extensions: The initial contract term will be for a period of 2 years 11 months (this is to align the end date of Lot 2 to the end date of Lot 1). However, the Council reserves the right to extend the Contract by further periods not exceeding 24 months (2 years) in total . This means that the maximum possible Contract term is 29 months (4 years 11 months) in total. · The initial contract term will be for a period of 2 years 11 months. The Council reserves the right to extend the Contract by further periods not exceeding 24 months in total .Variant bids: allowed

90512000 Refuse transport services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Social value	Split
1 · Collection and haulage of municipal waste from Lower House Farm Waste Transfer Station to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other diversion points	30%	60%	10%
2 · Collection and haulage of municipal waste from Rugby Borough Council Depot to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other Delivery Points	30%	60%	10%

Lot distribution rule: All applicants can tender for one or two lots.\nThe Council also reserve the right to not award one or any of the Lots.

What this means for your bid

Price carries 60 points on every lot: a 10% discount moves about 6 points.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 31 Jul 2023, 13:33 BST
Last source update: 5 Dec 2023, 08:55 GMT
Award evaluation window: 30 Aug 2023 – …
Authority reference: WCC - 15740
FTS notice number: 2023/S 000-035730
Classification (CPV): Refuse transport services
Delivery area: West Midlands (UKG13)
Official registry OCID: ocds-h6vhtk-03ebae Find a Tender

Publisher note: Warwickshire County Council will be using its e-tendering system (CSW-JETS) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for CSW Jets is: https://in-tendhost.co.uk/csw-jets/aspx/Home Registration and use of CSW Jets is free. All correspondence or clarifications relating to this procurement must be via the CSW JETS correspondence function. If you are having trouble registering with CSW JETS please email us at: [email protected] Providers must register on CSW JETS and express an interest in this project in order to download tender documents and be able to correspond with us about this procurement. During the course of the Contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, and the changing demands placed on the Council by its customers.

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 30 Aug 2023, 12:00 BST
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bids opened: 30 Aug 2023, 12:05 BST

Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets/aspx/Home ↗

Timeline

30 Aug 2023 → 5 Dec 2023 · 3 dates

Submission deadline
30 Aug 2023, 12:00 BST
Bids opened
30 Aug 2023, 12:05 BST
Notice published
5 Dec 2023, 08:55 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
5 Dec 2023, 08:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £2,900,5002 contracts exc. VAT

Bids received 12

Contracts signed 2latest 13 Nov 2023

Awarded to	Value	Date	Status
Lot 1 · Collection and haulage of municipal waste from Lower House Farm Waste Transfer Station to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other diversion points1 award
James Baxter Haulage Ltd	£2,712,500 †	—	Awarded
Lot 2 · Collection and haulage of municipal waste from Rugby Borough Council Depot to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other Delivery Points1 award
VEOLIA ES (UK) LIMITED	£188,000 †	—	Awarded

Contracts

Collection and haulage of municipal waste from Lower House Farm Waste Transfer Station to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other diversion points · James Baxter Haulage Ltd
Signed
13 Nov 2023
Value
£2,712,500
Status
active
Collection and haulage of municipal waste from Rugby Borough Council Depot to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other Delivery Points · VEOLIA ES (UK) LIMITED
Signed
13 Nov 2023
Value
£188,000
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Collection and haulage of municipal waste from Lower House Farm Waste Transfer Station to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other diversion points	7bids	—	—	—
2 · Collection and haulage of municipal waste from Rugby Borough Council Depot to Waste to Resources (W2R) Four Ashes Energy from Waste facility and other Delivery Points	5bids	—	—	—

Contracting authority & participating public bodies

Warwickshire County Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Shire Hall,Market Square, WARWICK, West Midlands, CV344RLContact email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of EnglandReview body London
High Court of England and WalesReview body London

Bidders & participating suppliers

2 commercial parties on the notice

James Baxter Haulage LtdAwarded supplierGB-COH: 04661093 Unit 15B, South Leicester Industrial Estate, Coalville, East Midlands, LE67 1FB
Veolia ES (UK) LimitedAwarded supplierGB-COH: 02481991 210 Pentonville Road, London, London, N1 9JY

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.