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Published 19 Jun 2026, 09:52 BST

Official UK procurement notice

Water Management Services · UK public procurement notice

Official notice

Authority: East Sussex Fire Authority (Police & fire)

ServicesBelow threshold - open competitionBelow thresholdReserved for SMEs and VCSEsReserved: E10000011SME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Electrical machinery, apparatus, equipment and consumables; lighting (31)Construction Materials & Prefab (44)
+2 moreConstruction & Civil Engineering (45)Repair & Maintenance (50)
 Delivery listed: Ireland (IE052)
Published estimate£70,000≈ £23k / year · £84,000 inc. VAT42.9% above published estimate
Submissions closed 10 Jul 2026awarded 21 Sept 2026
Awarded to hsl Compliance Ltd
Contract term 3 yrsends 30 Sept 2029 · up to 30 Sept 2031 with extensions · starts 1 Oct 2026

What is being bought

Published requirement description

East Sussex Fire Authority (ESFA) is seeking to award a contract for the provision of water management services across the ESFA Estate to ensure no build-up of harmful bacteria occurs within the water supply.

CPV: Hot water · Primary water systems · Repair and maintenance services · Steam, hot water and associated products · Water mains · Water tanks · Water-treatment work

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsPublished value£70,000
Contract period: 1 Oct 2026 – 30 Sept 2029 (3 yrs) · up to 30 Sept 2031 with extensionsValue: £70,000 exc. VAT · £84,000 inc. VAT
Delivery listed: Ireland (IE052)
Extensions: 2 x 12 Months
09320000 Steam, hot water and associated products09321000 Hot water31161400 Primary water systems44161200 Water mains44611500 Water tanks45232430 Water-treatment work

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 50%Social value: 10%
Published award criteria (3)
  • Price
  • Quality
  • Social Value
What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
19 Jun 2026, 09:52 BST
Last source update
21 Sept 2026, 14:12 BST
Authority reference
ESFA2611
FTS notice number
2026/S 000-057875
Latest notice
Contract award notice (UK6)
Classification (CPV)
Hot waterPrimary water systemsRepair and maintenance servicesSteam, hot water and associated productsWater mainsWater tanksWater-treatment work
Delivery area in notice
Ireland (IE052)
Official registry OCID
ocds-h6vhtk-06b8b1 Find a Tender
Contract terms
Reserved participation area
E10000011

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowed
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
10 Jul 2026, 12:00 BST
Clarification deadline
3 Jul 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

All clarification questions and tenders must be submitted through the In-Tend e-procurement portal. sell2.in-tend.co.uk/blpd/home ↗

Timeline

19 Jun 2026 → 1 Oct 2026 · 5 dates
  1. Tender notice published126 days ago
    19 Jun 2026, 09:52 BST
  2. Clarification questions by112 days ago
    3 Jul 2026, 12:00 BST
  3. Submission deadline105 days ago
    10 Jul 2026, 12:00 BST
  4. Latest notice published32 days ago
    21 Sept 2026, 14:12 BST
  5. Contract starts23 days ago
    1 Oct 2026, 00:00 BST

Notice history

4 events · 2 releases on Find a Tender · since 19 Jun 2026
  1. Tender notice published
    19 Jun 2026, 09:52 BST
    UK4
  2. Contract award notice published
    21 Sept 2026, 14:12 BST
    UK6
  3. Status changed to complete
    21 Sept 2026, 14:12 BST
  4. Contract signature expected
    31 Oct 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £100,0001 award exc. VAT
Bids received 66 from SMEs
Awarded toValueDateStatus
hsl Compliance Ltd1 Nov 2026 – 31 Oct 2029 · up to 31 Oct 2031Extensions: 2 x 12 Months£100,00021 Sept 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders · 7 at stage one60—

Contracting authority & participating public bodies

East Sussex Fire Authority

Contracting authorityPublic authority - sub-central government GB-PPON: PVBN-6459-JTPV HQ Church Lane, Lewes, South East, BN7 2DZContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • HSL Compliance LimitedAwarded supplierGB-PPON: PZLP-5844-VWNR Alton House, Alton Business Park, Alton Road, ROSS-ON-WYE, West Midlands, HR9 5BPContact email, phone

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender