Find a TenderAwardedContract award notice

Published 14 Apr 2025, 10:56 BST

Official UK procurement notice

Voice Alarm (VAPA) & Emergency Voice Communications (EVC) Replacement BFI IMAX

Authority: British Film Institute (Charity / VCSE)

GoodsBelow threshold - open competitionBelow thresholdSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)

+1 more

Software Packages & ERP (48)

Delivery: Delivery location not published

Published estimate£100,000£120,000 inc. VAT37.8% below published estimate

Submissions closed 21 May 2025awarded 3 Jul 2025

Awarded to CBRE MANAGED SERVICES LIMITED

Contract term 1 moends 1 Jul 2025 · starts 26 May 2025

What is being bought

Published requirement description

This ITT focuses on a project at the BFI IMAX and the replacement of the control and amplifiers for the building wide Voice Alarm & Public Address (VAPA) system along with an upgrade to the refuge point system.

CPV: Alarm systems · Communications control system · Instrumentation and control equipment · Public address systems · Radio and telephone control system

The lotProcurement structure

single lot · value published

Lot #1Awarded 1 moSMEPublished value£100,000

Contract period: 26 May 2025 – 1 Jul 2025 (1 mo)Value: £100,000 exc. VAT · £120,000 inc. VAT

Eligibility: SME eligible

31682210 Instrumentation and control equipment 32344270 Radio and telephone control system 32573000 Communications control system 35121700 Alarm systems 48952000 Public address systems

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lot awarding rule: 50% Quality 50% Value for Money

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 14 Apr 2025, 10:56 BST
Last source update: 3 Jul 2025, 15:00 BST
Authority reference: 2025/432
FTS notice number: 2025/S 000-014862
Latest notice: Contract award notice (UK6)
Classification (CPV): Alarm systemsCommunications control systemInstrumentation and control equipmentPublic address systemsRadio and telephone control system
Delivery area: Not published
Official registry OCID: ocds-h6vhtk-050234 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowed

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 21 May 2025, 13:00 BST
Clarification deadline: 7 May 2025, 13:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

Please register at www.in-tendhost.co.uk/bfi/aspx/Home ↗ to see tender documents.

Timeline

14 Apr 2025 → 3 Jul 2025 · 5 dates

Tender notice published
14 Apr 2025, 10:56 BST
Clarification questions by
7 May 2025, 13:00 BST
Submission deadline
21 May 2025, 13:00 BST
Contract starts
26 May 2025
Latest notice published
3 Jul 2025, 15:00 BST

Notice history

6 events · 3 releases on Find a Tender · since 14 Apr 2025

Tender notice published
14 Apr 2025, 10:56 BST
UK4
Tender notice published
13 May 2025, 10:58 BST
UK4
Deadline moved to 21 May 2025, 13:00 BST
13 May 2025, 10:58 BST
+7 days · was 14 May 2025, 13:00 BST
Contract award notice published
3 Jul 2025, 15:00 BST
UK6
Status changed to complete
3 Jul 2025, 15:00 BST
Contract signature expected
8 Jul 2025, 00:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £62,1721 award exc. VAT

Bids received 1

Named bidders 1published on the award notice

Awarded to	Value	Date	Status
CBRE MANAGED SERVICES LIMITEDVoice Alarm (VAPA) & Emergency Voice Communications System (EVC) Replacement BFI IMAX8 Jul 2025 – 1 Oct 2025	£62,172	3 Jul 2025	Awarded

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 6 at stage one	0	0	—

Who bid

wonCBRE MANAGED SERVICES LIMITED · Greater London

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

British Film Institute

Contracting authorityPublic authority - sub-central government GB-CHC: 287780 21 STEPHEN STREET, LONDON, London, W1T 1LNContact email

Bidders & participating suppliers

1 commercial party on the notice

CBRE MANAGED SERVICES LIMITEDAwarded supplierGB-COH: 01799580 61 Southwark Street, London, London, SE1 0HLContact email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsPlease register at https://www.in-tendhost.co.uk/bfi/aspx/Home to see tender documents.

Notices published for this procedure

Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender3 Jul 2025, 15:00 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender13 May 2025, 10:58 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Apr 2025, 10:56 BST