Official UK procurement notice
VIVID - for the provision of Building Material
Authority: VIVID·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionVIVID are a social housing provider, primarily operating within Hampshire. VIVID have offices based in Portsmouth and Basingstoke. We’ve 33,000 homes across Hampshire, Surrey, Berkshire, and West Sussex of which we maintain circa 27,000. We employ 250 trade staff who carry out approximately 134,000 repairs and maintenance jobs.
The previous/current agreement was commenced in 2018 for an initial 3-year period. The tender was structured so that one contractor was appointed per lot, with 5 lots being awarded. The new tender has been spilt into lots, breakdown below.
Lot Number Lot name Estimated Annual spend
Lot 1 General Building £2.1m
Lot 2 Plumbing, heating, and Gas Spares £3.1m
Lot 3 Electrical £1.6m
Lot 4 PPE and Workwear £180k
CPV: Building materials · Construction structures and materials; auxiliary products to construction (except electric apparatus) · Occupational clothing, special workwear and accessories
Lots and requirements (4)Procurement structure
4 lots · no lot values published · a supplier may bid for at most 1 and win at most 1 of them · evaluation weights differ by lotLot #1General BuildingAwardedRenewal
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
- First Time Fix rate of 95%
- Voids turnaround of 10 days
- Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
Lot #2Plumbing, heating and gas sparesAwardedRenewal
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
- First Time Fix rate of 95%
- Voids turnaround of 10 days
- Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
Lot #3ElectricalAwardedRenewal
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
- First Time Fix rate of 95%
- Voids turnaround of 10 days
- Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
Lot #4PPE and WorkwearAwardedRenewal
VIVID’s Building maintenance team consists of over 100 staff members varying across multiple trades, carpenters, plumbers, plasterers, bricklayers, fencers, and labourers. VIVID staff completed circa 100,000 jobs last year; these jobs were broken down into responsive repairs, void property refurbishments, and planned maintenance repairs.
Our KPIs include the following targets: -
- First Time Fix rate of 95%
- Voids turnaround of 10 days
- Responsive repairs - emergency 24 hours, urgent 7 days, damp and mould 14 days and routine 28 calendar days.
The potential supplier will work with us to ensure that the trade staff have appropriate van stock and ready access to any other materials required to enable us to meet these targets.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · General Building | 90 | 40 | |
| 2 · Plumbing, heating and gas spares | 90 | 40 | |
| 3 · Electrical | 90 | 40 | |
| 4 · PPE and Workwear | 100 | 30 |
- Price carries 30–40 points depending on the lot; most lots put it at 40 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 27 Mar 2023, 17:41 BST
- Last source update
- 12 Sept 2023, 15:02 BST
- Award evaluation window
- 1 May 2023 – …
- Authority reference
DN637362- FTS notice number
2023/S 000-026971- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03b66cFind a Tender
How it was run
Official notice- Submission deadline
- 1 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 1 May 2023, 12:00 BST
Timeline
1 May 2023 → 12 Sept 2023 · 3 dates- Submission deadline1 May 2023, 12:00 BST
- Bids opened1 May 2023, 12:00 BST
- Notice published12 Sept 2023, 15:02 BST
Notice history
2 events · 3 releases on Find a Tender · since 12 Sept 2023- Status changed to complete12 Sept 2023, 15:02 BST
- Buyer details updated12 Sept 2023, 15:02 BST
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | Value£49000000 · II.1.5 | £7000000 | £49000000 | |
| — | TextTenders may be submitted for maximum number of lots 1 · II1.6 | Tenders may be submitted for maximum number of lots 1 | Tenders may be submitted for maximum number of lots 4 |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · General Building1 award | |||
| STARK BUILDING MATERIALS UK LIMITED | £21,000,000 † | — | Awarded |
| Lot 2 · Plumbing, heating and gas spares1 award | |||
| City Plumbing Supplies Holdings Limited [CPS] | £31,000,000 † | — | Awarded |
| Lot 3 · Electrical1 award | |||
| City Electrical Factors Limited | £1,600,000 † | — | Awarded |
| Lot 4 · PPE and Workwear1 award | |||
| PWS [Protective Wear SuppliesSME | £180,000 † | — | Awarded |
Contracts
Contract 026971-2023-1 · STARK BUILDING MATERIALS UK LIMITED
- Signed
- 18 Jul 2023
- Value
- £21,000,000
- Status
- active
Plumbing, heating and gas spares · City Plumbing Supplies Holdings Limited [CPS]
- Signed
- 18 Jul 2023
- Value
- £31,000,000
- Status
- active
Electrical · City Electrical Factors Limited
- Signed
- 18 Jul 2023
- Value
- £1,600,000
- Status
- active
PPE and Workwear · PWS [Protective Wear SuppliesSME
- Signed
- 18 Jul 2023
- Value
- £180,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · General Building | 2bids · 2 electronic | 0 | — | — |
| 2 · Plumbing, heating and gas spares | 4bids · 4 electronic | 1 | — | — |
| 3 · Electrical | 5bids · 5 electronic | 0 | — | — |
| 4 · PPE and Workwear | 1bids · 1 electronic | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Technology and Construction CourtReview body
Bidders & participating suppliers
4 commercial parties on the notice- City Electrical Factors LimitedAwarded supplier
- City Plumbing Supplies Holdings Limited [CPS]Awarded supplier
- PWS [Protective Wear SuppliesAwarded supplier
- STARK Building Materials UK LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria