Virtual Servers · UK public procurement notice

Official notice

Authority: National Library of Scotland

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: Scotland (UKM82)

Awarded value£551,000published contract · exc. VAT

Awarded 22 Oct 2025no call for competition

Awarded to XMA Limited

What is being bought

Published requirement description

Supply of virtual servers hosting the Nutanix Solution to augment an existing virtual server environment.

CPV: Computer servers · Servers

The lotProcurement structure

single lot · no lot value published

Lot #1This Procurement was carried out via a Non-Competitive Action (NCA) for technical…Awarded

This Procurement was carried out via a Non-Competitive Action (NCA) for technical (integration) reasons.

Delivery: Scotland · Kelvin Hall, Glasgow

48822000 Computer servers

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 21 Nov 2025, 12:31 GMT
Last source update: 21 Nov 2025, 12:31 GMT
Authority reference: 2025.26.049
FTS notice number: 2025/S 000-076006
Classification (CPV): Computer serversServers
Delivery area: Scotland (UKM82)
Official registry OCID: ocds-h6vhtk-05e644 Find a Tender

Why no open competition: The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons
Published justification: The Library has an existing contract with XMA (contract number 2023.24.049) for the provision of virtual servers hosting the Nutanix Solution. This contract’s scope is scalable to allow the purchase of further servers and associated licenses / support, in anticipation of the Library making use of this pending the outcome of a cloud migration review. The expectation was that most of the Library’s new virtual storage needs would be covered by the move to the cloud. However, on concluding the review, the Library has found that such a move at the scale required would be prohibitively expensive and has therefore ruled it out. This has resulted in the unforeseeable scale at which the Library now has to extend the on-premise virtual server environment.

Publisher note: (SC Ref:815378)

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £551,0001 contract exc. VAT

Bids received 1

Contracts signed 1latest 22 Oct 2025

Awarded to	Value	Date	Status
XMA Limited	£551,000 †	—	Awarded

Contracts

Contract 076006-2025-2025.26.049-1 · XMA Limited
Signed
22 Oct 2025
Value
£551,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 1 electronic · 1 from abroad	0	—	—

Contracting authority & participating public bodies

National Library of Scotland

Contracting authorityBody governed by public lawRecreation, culture and religion George IV Bridge, Edinburgh, Scotland, EH1 1EWContact name, email, phone

Dispute resolution & review bodies

Edinburgh Sheriff CourtReview body Edinburgh

Bidders & participating suppliers

1 commercial party on the notice

XMA LimitedAwarded supplier Unit 44, Wilford Industrial Estate, Ruddington Lane,, Nottingham, East Midlands, NG11 7EPContact phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.