Find a TenderClosed
Published 1 Jun 2022, 15:00 BST

Official UK procurement notice

Video and Image Production

Official notice

Authority: VisitScotland

ServicesOpen procedure
Published estimate£220,000≈ £189k / year
Submissions closed 5 Jul 2022
Contract term 1 yr 2 moends 31 Aug 2023 · starts 1 Jul 2022

What is being bought

Published requirement description

An agency or consortium of agencies is required to support Video and Image Production for the Cycling World Championships.

CPV: Advertising, propaganda and information film and video-tape production

The lotProcurement structure

single lot · value published
Lot #1An agency or consortium of agencies is required to support Video and Image Production… 1 yr 2 moPublished value£220,000

An agency or consortium of agencies is required to support Video and Image Production for Cycling World Championships.

Contract period: 1 Jul 2022 – 31 Aug 2023 (1 yr 2 mo)
Delivery: Scotland
Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (6)
  • Agency Experience: 10%
  • Proposed Project Team Members: 15%
  • Overall Content Strategy: 10%
  • Creative Pitch: 20%
  • Fair Work First: 5%
  • price: 40%
Published award criteria (6)
  • Agency Experience: 10
  • Proposed Project Team Members: 15
  • Overall Content Strategy: 10
  • Creative Pitch: 20
  • Fair Work First: 5
  • Price: 40
Conditions of participation2
  • Economic & financial standing

    There is a minimum financial requirement of trading performance and liquidity.

    As part of the evaluation we will request a copy of your accounts for the last three years.

    Please refer to these statements when completing section 4B Economic and Financial Standing of the SPD (Scotland).

    Minimum: Tenderers must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities). Tenderers must demonstrate a Current Ratio of greater than 1.Current R…
  • Technical & professional ability

    Tenderers must complete Question 4C1.2 (CWC23026 Schedule 4 Technical & Professional Questionnaire of the Single Procurement Document (SPD).

    The Tenderers response to this section of the SPD will be assessed and scored by the Purchaser in accordance with the scoring methodology set out in the procurement documents (see section 5.2.2 of the Invitation to Tender). Please note that the Invitation to Tender can be found in the suppliers' attachment area of Public Contracts Scotland Tenders website. The section has a total available score of 100, with an available score of 33.33 attributed to each example.

    2023 Cycling World Championships Limited expects that Tenderers should attain a total score of at least 64 of the available 100 points. Any Tender failing to achieve the minimum score may (at 2023 Cycling World Championships Limited's discretion) be excluded and the Tenderer will be notified accordingly. Please note that where a Tender is excluded at the selection criteria stage, the Tender will not be evaluated under the evaluation criteria stage.

    Minimum: Tenderers must provide 3 relevant examples of similar size or value projects, from within the last 5 years where you have delivered similar or same services, one of which must be for multi-sport, multi-venue events. Relevant examples should indicate project value, project duratio…
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
1 Jun 2022, 15:00 BST
Last source update
1 Jun 2022, 15:00 BST
Award evaluation window
5 Jul 2022 – …
Authority reference
CWC23033
FTS notice number
2022/S 000-015373
Classification (CPV)
Advertising, propaganda and information film and video-tape production
Delivery area
Scotland (UKM)
Official registry OCID
ocds-h6vhtk-0342b3 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 44736. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 (SC Ref:695558)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
5 Jul 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
210 days from the deadline
Bids opened
5 Jul 2022, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

Timeline

1 Jun 2022 → 5 Jul 2022 · 4 dates
  1. Notice published
    1 Jun 2022, 15:00 BST
  2. Contract starts
    1 Jul 2022, 00:00 BST
  3. Submission deadline
    5 Jul 2022, 12:00 BST
  4. Bids opened
    5 Jul 2022, 12:00 BST

Contracting authority & participating public bodies

VisitScotland

Contracting authorityBody governed by public lawEvents 90 St Vincent Street, Glasgow, UK, G2 5UBContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Sherriff CourtReview body Edinburgh

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.