TenderlineUK
Procurement Intelligence
Search
Find a TenderCancelledProcurement termination notice
Published 26 Aug 2026, 13:54 BST

Official UK procurement notice

Vehicle Maintenance Services · UK public procurement notice

Official notice

Authority: The Police & Crime Commissioner for Sussex (Police & fire)

Framework agreement4 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Repair & Maintenance (50) Delivery: South East (UKJ2)
Framework ceiling (notional)£2,750,000total for 4 lots · framework ceiling, not attributable revenue
Submissions closed 7 Oct 2026
Lots 4see the lot list below
Framework period 4 yrsends 3 Jan 2031 · extension options published · starts 4 Jan 2027

What is being bought4 lots · detail below

Published requirement description

The Police and Crime Commissioner for Sussex (the Sussex PCC/the Authority) on behalf of itself and the Police and Crime Commissioner for Surrey (the Surrey PCC/the Authority) are seeking to appoint a maximum of 32 of suppliers for the provision of vehicle maintenance services, as detailed in the ITT Statement of Requirements (Specification).

The Requirement will be tendered as a multi-supplier framework divided into 4 (four) lots, listed within the ITT Statement of Requirements (Specification) document. A maximum of 8 suppliers may be awarded a contract on each Framework lot.

To minimise environmental impact and vehicle downtime, suppliers' premises must be located within a 20-mile radius of the Authorities' workshops in Surrey, East Sussex and West Sussex.

  • The authority expects to re-tender this requirement around 1 Jul 2030, 23:59 BST.

CPV: Repair and maintenance services of motor vehicles and associated equipment

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 32 suppliers
Framework period
4 yrs from 4 Jan 2027
Buyer regions
UKJ2
Who may buy through it

The Police and Crime Commissioner for Surrey

The Police and Crime Commissioner for Sussex

Published description of the framework

The indicative spend for this framework is estimated at £2,750,000.00 VAT exclusive. The total spend value will be divided between all the suppliers on the Framework based on the estimated lot value and work allocation process described within the ITT and the Conditions of Contract.

Lots and requirements (4)Procurement structure

4 lots · all with a published value · same evaluation weights on every lot
Lot #1MotorcyclesCancelled 4 yrsSMEPublished value£55,000

Provision of maintenance services for motorcycles.

Contract period: 4 Jan 2027 – 3 Jan 2031 (4 yrs)Value: £55,000 exc. VAT · £66,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Options The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot. Framework lot values may be shared with other lots.
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #2CarsCancelled 4 yrsSMEPublished value£1,430,000

Provision of maintenance services for passenger cars.

Contract period: 4 Jan 2027 – 3 Jan 2031 (4 yrs)Value: £1,430,000 exc. VAT · £1,716,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Options The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot. Framework lot values may be shared with other lots.
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #3Vans up to 3.5 tonnesCancelled 4 yrsSMEPublished value£1,100,000

Provision of maintenance services for vans up to 3.5 tonnes.

Contract period: 4 Jan 2027 – 3 Jan 2031 (4 yrs)Value: £1,100,000 exc. VAT · £1,320,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Options The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot. Framework lot values may be shared with other lots.
50110000 Repair and maintenance services of motor vehicles and associated equipment
Lot #4Vans/Lorries over 3.5 tonnesCancelled 4 yrsSMEPublished value£165,000

Provision of maintenance services for vans and lorries over 3.5 tonnes.

Contract period: 4 Jan 2027 – 3 Jan 2031 (4 yrs)Value: £165,000 exc. VAT · £198,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Options The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot. Framework lot values may be shared with other lots.
50110000 Repair and maintenance services of motor vehicles and associated equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 60%Price: 30%Social value: 10%
Published sub-criteria (3)
  • Technical: 60%
  • Price: 30%
  • Social Value: 10%
Published award criteria (3)
  • Technical
  • Price
  • Social Value
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “Vehicle Maintenance Services” is a framework: the contest is a place on its panel, up to 32 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
The Police and Crime Commissioner for Surrey The Police and Crime Commissioner for Sussex
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Jul 2030
First published
26 Aug 2026, 13:54 BST
Last source update
2 Oct 2026, 14:21 BST
Award evaluation window
Submission end – 4 Dec 2026
Authority reference
JPS2118
FTS notice number
2026/S 000-086141
Latest notice
Procurement termination notice (UK12)
Classification (CPV)
Repair and maintenance services of motor vehicles and associated equipment
Delivery area
South East (UKJ2)
Official registry OCID
ocds-h6vhtk-06eca2 Find a Tender

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
7 Oct 2026, 12:00 BST
Clarification deadline
29 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted through sell2.in-tend.co.uk/blpd ↗. Submissions made by any other method will not be accepted.

Prior to submitting a response to this upcoming Tender, Bidders are required to register on the Government Central Digital Platform (CDP - www.find-tender.service.gov.uk ↗) and complete their core Supplier Information.

CDP registration is now mandatory for all suppliers tendering for a public contract. As a result, Bidders must ensure they are registered on the CDP and all information is complete and up to date.

Supplier Information from the CDP will be required as part of the tender submission and failure to provide it will result in the tender being non-compliant.

The Police and Crime Commissioner for Sussex wishes to encourage all organisations interested in this procurement to allow sufficient time and resources for their CDP and In-Tend registration.

Timeline

26 Aug 2026 → 4 Jan 2027 · 8 dates
  1. Planning notice published57 days ago
    26 Aug 2026, 13:54 BST
  2. Tender notice published42 days ago
    10 Sept 2026, 17:33 BST
  3. Next notice expected40 days ago
    11 Sept 2026, 23:59 BST
  4. Clarification questions by23 days ago
    29 Sept 2026, 12:00 BST
  5. Latest notice published20 days ago
    2 Oct 2026, 14:21 BST
  6. Admission / appointment period ends15 days ago · period end, not a bid countdown
    7 Oct 2026, 12:00 BST
  7. Today
    22 Oct 2026
  8. Award decision expected byin 44 days
    4 Dec 2026, 23:59 GMT
  9. Contract startsin 74 days
    4 Jan 2027

Notice history

8 events · 4 releases on Find a Tender · since 26 Aug 2026
  1. Planned procurement notice published
    26 Aug 2026, 13:54 BST
    UK3
  2. Planned procurement notice published
    26 Aug 2026, 14:11 BST
    UK3
  3. Deadline moved to 9 Oct 2026, 12:00 BST
    26 Aug 2026, 14:11 BST
    +0 days · was 9 Oct 2026, 23:59 BST
  4. Tender notice published
    10 Sept 2026, 17:33 BST
    UK4
  5. Status changed to active
    10 Sept 2026, 17:33 BST
  6. Deadline moved to 7 Oct 2026, 12:00 BST
    10 Sept 2026, 17:33 BST
    -2 days · was 9 Oct 2026, 12:00 BST
  7. Procurement termination notice published
    2 Oct 2026, 14:21 BST
    UK12
  8. Status changed to cancelled
    2 Oct 2026, 14:21 BST
Published amendments (1)

This version of the notice has been published to amend the information related to the maximum number of suppliers on the Framework. This has been set at 32 (8 suppliers per lot).

Routine re-releases (4)
  • 2026-08: 1 release · 26 Aug 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded toValueDateStatus
Across several lots1 award
supplier not published—2 Oct 2026Cancelled

Contracting authority & participating public bodies

The Police & Crime Commissioner for Sussex

Contracting authorityPublic authority - sub-central government GB-PPON: PPLN-2959-YWYQ Sackville House, Brooks Close, Lewes, South East, BN7 2FZContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure