Official UK procurement notice
Vehicle Maintenance Services — UK public procurement notice
Authority: The Police & Crime Commissioner for Sussex (Police & fire)
What is being bought4 lots · detail below
Published requirement descriptionThis Invitation to Tender ("ITT") has been issued by the Police and Crime Commissioner for Sussex (the PCC for Sussex) who is seeking to appoint a maximum of 32 of suppliers for the provision of vehicle maintenance services to the PCC for Sussex and to the PCC for Surrey (together, 'the Authorities') .
The Requirement will be tendered as a multi-supplier framework divided into 4 (four) lots, listed within the ITT Statement of Requirements (Specification) document. A maximum of 8 suppliers may be awarded a contract on each Framework lot.
To minimise environmental impact and vehicle downtime, while at the same time increasing supplier participation to the project, premises where suppliers intend to provide the service must be located within 35 miles of at least one of the Authorities' workshops in Surrey, East Sussex and West Sussex.
- The authority expects to re-tender this requirement around 1 Aug 2030, 23:59 BST.
CPV: Repair and maintenance services of motor vehicles and associated equipment
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 32 suppliers
- Framework period
- 4 yrs from 1 Feb 2027
- Buyer regions
- UKJ2
Who may buy through it
The Police and Crime Commissioner for Surrey The Police and Crime Commissioner for Sussex
Published description of the framework
The indicative spend for this framework is estimated at £2,750,000.00 VAT exclusive. The total spend value will be divided between all the suppliers on the Framework based on the estimated lot value and work allocation process described within the ITT and the Framework Conditions of Contract.
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same evaluation weights on every lotLot #1MotorcyclesPublished value£55,000
- Value
- £55,000 exc. VAT · £66,000 inc. VAT
- Extensions
The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown more…
variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.
Lot #2CarsPublished value£1,430,000
- Value
- £1,430,000 exc. VAT · £1,716,000 inc. VAT
- Extensions
The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown more…
variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.
Lot #3Vans up to 3.5 tonnesPublished value£1,100,000
- Value
- £1,100,000 exc. VAT · £1,320,000 inc. VAT
- Extensions
The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown more…
variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.
Lot #4Vans/Lorries over 3.5 tonnesPublished value£165,000
- Value
- £165,000 exc. VAT · £198,000 inc. VAT
- Extensions
The Police and Crime Commissioner for Sussex as the lead authority for this tender, reserves the right to exercise the following options while the Framework is valid: a) share lot values with other lots b) combine lots, if a single supplier wins multiple lots c) allow suppliers appointed to the Framework to deliver additional services that are in keeping with the nature of the contract for presently unknown more…
variables, such as: • in cases of urgency • in cases of an alternative contract failure or termination • if a JTS Workshop is being relocated d) allocate work to successful suppliers servicing an alternative lot/location in the event that no bids are received for a lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical — 60%
- Price — 30%
- Social Value — 10%
Competition analysis · published record, not a forecast of who will bid
How The Police & Crime Commissioner for Sussex buys Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) — and who usually turns up
The Police & Crime Commissioner for Sussex’s own published record, next to the South East England market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Repair and maintenance services of motor vehicles and associated equipment (CPV 5011) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested frameworks and DPS only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
The Police & Crime Commissioner for Sussex
framework/DPS notices in 36 months: 2 in CPV 5011 · 5 in division 50 · 5 in all categories
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 24 months: 6 lots.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in all categories, last 24 months: 6 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in all categories, last 24 months: 2 pairs. Small sample.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 24 months: 6 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 121 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in this industry (CPV 50), last 36 months: 5 notices.
South East England · Repair and maintenance services of motor vehicles and associated equipment (CPV 5011)
framework/DPS notices delivered in South East England in 36 months: 21 in CPV 5011 (17 competed, 1 route not published) · 197 in division 50 (163 competed, 31 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 5011), last 36 months: 11 lots. 3 lots are from Procurement Act 2023 notices (bids assessed, middle 4) and 8 from older notices (bids received, middle 5).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 5011), last 36 months: 11 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Nothing published for this region in this sector: not measured on frameworks — a panel award is a ceiling, not a price.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this industry (CPV 50), last 36 months: 27 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 5011), last 36 months: 4 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 5011), last 36 months: 117 awards.
Registered address, so a national firm with a local branch counts as outside.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Aug 2030
- First published
- 5 Oct 2026, 15:57 BST
- Last source update
- 5 Oct 2026, 15:57 BST
- Award evaluation window
- Submission end — 14 Dec 2026, 23:59 GMT
- Authority reference
JPS2118- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078108Find a Tender
How to participate & submission route
Official notice Apply via In-tend- Expression of interest (EOI)
- —
- Appointment period ends
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- 22 Oct 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted through https://sell2.in-tend.co.uk/blpd. Submissions made by any other method will not be accepted. Prior to submitting a response to this upcoming Tender, Bidders are required to register on the Government Central Digital Platform (CDP - https://www.find-tender.service.gov.uk) and complete their core Supplier Information. CDP registration is now mandatory for all suppliers tendering for a public contract. As a result, Bidders must ensure they are more…
registered on the CDP and all information is complete and up to date. Supplier Information from the CDP will be required as part of the tender submission and failure to provide it will result in the tender being non-compliant. The Police and Crime Commissioner for Sussex wishes to encourage all organisations interested in this procurement to allow sufficient time and resources for their CDP and In-Tend registration.Timeline
5 published dates · Europe/London- Tender notice publishedearlier today5 Oct 2026, 15:57 BST
- Clarification questions byin 17 days22 Oct 2026, 12:00 BST
- Admission / appointment period endsin 28 days · period end, not a bid countdown2 Nov 2026, 12:00 GMT
- Award decision expected byin 70 days14 Dec 2026, 23:59 GMT
- Contract startsin 118 days1 Feb 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published5 Oct 2026, 15:57 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender