Official UK procurement notice
Vehicle Leasing & Associated Services
Authority: Procurement for Housing (Public body)
Re-procurement plannedVehicle Leasing and Associated Services · tender expected
What is being bought3 lots · detail below
Published requirement descriptionEstablished in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting.
PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37
PfH has tendered for a framework agreement for Vehicle Leasing and Associated Services. Tenders were invited from suitably experienced organisations that could provide the range of services and meet the minimum selection criteria as set out in the tender documents.
The Framework will be awarded for an initial period of 4 years
CPV: Body-repair services for vehicles · Breakdown and recovery services for cars · Breakdown and recovery services for commercial vehicles · Car maintenance services · Electric vehicles · Fleet management, repair and maintenance services · Global navigation and positioning systems (GPS or equivalent) · Motor vehicle conversion services · Motor vehicles · Racking · Repair, maintenance and associated services of vehicles and related equipment · Specialist vehicles · +8 more
How this framework works
From the published notice- Places
- up to 15 suppliers · 5 bids on the busiest of 3 lots (0.3 per place) · 13 appointed
Lots and requirements (3)Procurement structure
3 lots · 2 with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £50,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Vehicle LeasingAwardedceiling above
This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but
not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire services may also need to incorporate but not be limited to:
-Advising on vehicle specifications and recommendations
-Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc.
-Road fund licence
-First registration
-Delivery and collection
-Service, maintenance and repair
-MOT management
-Breakdown cover
-Relief vehicle / courtesy cars / pre-contract vehicles
-Livery
-Racking
-Telematics
-Insurance database management
-Accident and claims management
-Glass replacement services
-Tyre replacement services
-Winter Tyres (fit & storage)
-Traffic offence management
-Fuel cards
-Driver licence verification
-Cherished transfers
-Daily rental.
This will allow end to end implementation of fully managed vehicle fleet solutions.
Suppliers will be expected to deliver services to the whole of the UK
Lot #2Racking and ConversionAwardedceiling above
This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but
not limited to electric, petrol, diesel, hybrid and hydrogen vehicles.
Leases/contract hire services may also need to incorporate but not be limited to:
-Advising on vehicle specifications and recommendations
-Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc.
-Road fund licence
-First registration
-Delivery and collection
-Service, maintenance and repair
-MOT management
-Breakdown cover
-Relief vehicle / courtesy cars / pre-contract vehicles
-Livery
-Racking
-Telematics
-Insurance database management
-Accident and claims management
-Glass replacement services
-Tyre replacement services
-Winter Tyres (fit & storage)
-Traffic offence management
-Fuel cards
-Driver licence verification
-Cherished transfers
-Daily rental.
This will allow end to end implementation of fully managed vehicle fleet solutions.
Suppliers will be expected to deliver services to the whole of the UK
This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new
racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of
racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance.
The provision of racking and associated services may also need to incorporate but not be limited to;
-Racking/conversion consultancy services;
-Bespoke conversions;
-Roof racks;
-Glass racks;
-Roof ladders;
-Spray lining;
-Livery
-Lighting technology;
-Bulkheads;
-Plylining;
-Towbars;
-Electric steps;
-Night heaters;
-Fuel heaters;
-Handwash units
Suppliers will be expected to supply the whole of the UK
This will include but is not limited to
-the provision, installation and on-going management of GPS navigation
-integrated hands-free phone,
-wireless safety communications,
-automatic driving assistance systems,
-fleet reporting tools,
-vehicle tracking,
driving style management, fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any
other necessary regulatory compliance.
The provision of telematics services may also need to incorporate but not be limited to;
-Satellite navigation;
-Real-time tracking devices & software;
-Bluetooth kits;
-Parking aids, sensors;
-Reversing cameras;
-Dashboard cameras;
-Panic buttons;
-Mobile handsfree kits;
-CCTV (e.g. within rear space of vehicle);
-Driver style technology & software;
-Online web portals for fleet managers – standard & bespoke;
-Mobile applications for fleet managers;
-Hard wired units;
-Plug-in units;
-Driver ID;
-Data archive 6/12 months data;
-Configurable dashboards;
-Driver feedback (alerts);
-Navigation with messaging functionality;
-Back office systems integration;
-Driver behavioural systems.
Suppliers will be expected to cover the whole of the UK
Lot #3TelematicsAwardedLot estimate not published
This will include but is not limited to
-the provision, installation and on-going management of GPS navigation
-integrated hands-free phone,
-wireless safety communications,
-automatic driving assistance systems,
-fleet reporting tools,
-vehicle tracking,
driving style management,
--fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance.
The provision of telematics services may also need to incorporate but not be limited to;
-Satellite navigation;
-Real-time tracking devices & software;
-Bluetooth kits;
-Parking aids, sensors;
-Reversing cameras;
-Dashboard cameras;
-Panic buttons;
-Mobile handsfree kits;
-CCTV (e.g. within rear space of vehicle);
-Driver style technology & software;
-Online web portals for fleet managers – standard & bespoke;
-Mobile applications for fleet managers;
-Hard wired units;
-Plug-in units;
-Driver ID;
-Data archive 6/12 months data;
-Configurable dashboards;
-Driver feedback (alerts);
-Navigation with messaging functionality;
-Back office systems integration;
-Driver behavioural systems.
Suppliers will be expected to cover the whole of the UK
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Vehicle Leasing & Associated Services” is a framework: the contest is a place on its panel, up to 15 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 25 Jun 2021, 15:55 BST
- Last source update
- 1 Dec 2025, 16:47 GMT
- Award evaluation window
- 28 Jun 2021 – …
- Authority reference
TS/05-21/VLAS- FTS notice number
2025/S 000-078642- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b65dFind a Tender
Publisher note: This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations And any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement. NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at https://www.mytenders.co.uk/Search/Search_Switch.aspx?ID=222472. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.mytenders.co.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (MT Ref:236072)
How it was run
Official notice- Appointment period ends
- 28 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Jun 2021, 12:00 BST
Timeline
28 Jun 2021 → 1 Dec 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown28 Jun 2021, 12:00 BST
- Bids opened28 Jun 2021, 12:00 BST
- Notice published324 days ago1 Dec 2025, 16:47 GMT
Notice history
5 events · 5 releases on Find a Tender · since 27 Jul 2021- Published value published: £120,000,00027 Jul 2021, 18:14 BST
- Status changed to active27 Jul 2021, 18:14 BST
- Procurement method changed27 Jul 2021, 18:14 BST
- Deadline moved to 28 Jun 2021, 12:00 BST27 Jul 2021, 18:14 BST+0 days · was 28 Jun 2021, 17:00 BST
- Status changed to complete4 Feb 2022, 13:35 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 28 Jun 2021 | 28 Jun 2021 | +0 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 28 Jun 2021 | 29 Jun 2021 | +1 d |
As the bids wont be opened until 29th, we have decided to allow the afternoon of 28th for bidders to submit.
Routine re-releases (5)
- 2021-07: 1 release · 27 Jul 2021
- 2021-06: 1 release · 25 Jun 2021
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £50,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Vehicle Leasing
- Signed
- 1 Dec 2021
- Value
- ceiling above
- Status
- active
Racking and Conversion
- Signed
- 1 Dec 2021
- Value
- ceiling above
- Status
- active
Telematics
- Signed
- 1 Dec 2021
- Value
- ceiling above
- Status
- active
Vehicle Leasing
- Signed
- 1 Dec 2021
- Value
- ceiling above
- Status
- active
- Change The modification is to extend the the PfH tendered framework agreements for Vehicle Leasing and Associated Services for a further 12-months., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The extension is required to give the market time to adjust to the changes introduced by PA23. Suppliers are still updating their commercial models, bid processes and legal approaches, and market engagement elsewhere has shown inconsistent levels of readiness. Proceeding earlier risked excluding capable providers or receiving non-compliant bids, reducing competition and value for money
Racking and Conversion
- Signed
- 1 Dec 2021
- Value
- ceiling above
- Status
- active
- Change To extend the Framework Agreements by 12-months, Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: The extension is required to give the market time to adjust to the changes introduced by PA23. Suppliers are still updating their commercial models, bid processes and legal approaches, and market engagement elsewhere has shown inconsistent levels of readiness. Proceeding earlier risked excluding capable providers or receiving non-compliant bids, reducing competition and value for money.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Vehicle Leasing | 5bids · 5 electronic · 5 from abroad | 2 | — | — |
| 2 · Racking and Conversion | 5bids · 5 electronic · 5 from abroad | 3 | — | — |
| 3 · Telematics | 4bids · 4 electronic · 4 from abroad | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Framework contractors & participating bidders
17 commercial parties on the notice- ARI Fleet UKFramework contractor
- Bott LtdFramework contractor
- Innovative Safety SystemsFramework contractor
- KINTO UK LtdFramework contractor
- KINTO UK LtdFramework contractor
- LeasePlan UK LimitedFramework contractor
- MIS Conversions LtdFramework contractor
- Quartix LimitedFramework contractor
- RAC Motoring ServicesFramework contractor
- Rivus Fleet SolutionsFramework contractor
Show 7 more suppliers
- Rivus Fleet SolutionsFramework contractor
- Sortimo InternationalFramework contractor
- Sortimo International LtdFramework contractor
- TGS (UK) LTDFramework contractor
- UK TelematicsFramework contractor
- Venson Automotive Solutions LtdFramework contractor
- Venson Automotive Solutions LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria