Official UK procurement notice
Vehicle Disposal Service · UK public procurement notice
Authority: City of Doncaster Council (Local council)
Sectors: Repair & Maintenance (50)Business Services & Consultancy (79) Delivery: Yorkshire & Humber (UKE31)
Published estimate£300,000≈ £150k / year · £360,000 inc. VAT
Submissions closed 26 Jun 2026
Contract term 2 yrsends 7 Aug 2028 · up to 7 Aug 2031 with extensions · starts 3 Aug 2026
What is being bought
Published requirement descriptionThe City of Doncaster Council (The Council) is seeking to appoint a suitably experienced auction provider to dispose of surplus fleet vehicles and ad hoc spare parts as part of a fleet reduction programme. The Contract will run for an initial 2-year period. Extensions will be available for up to a maximum period of 3 years and may be exercised in 3*12-month periods. Prices/Fees will remain fixed for the initial 2-year contract term. The objectives of this contract are to:
- Achieve Best Value for surplus vehicles
- Ensure a transparent, auditable, and compliant process
- Minimise officer time and operational disruption
- Ensure environmental, data protection, and legal compliance
- The authority expects to re-tender this requirement around 1 May 2031, 23:59 BST.
- No preliminary market engagement: The market and its service that is available is well understood by the Service Area.
CPV: Auction services · Vehicle towing-away services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
As per Section 3 Procurement Specific Questionnaire.
- Technical & professional ability
As per Section 3 Procurement Specific Questionnaire.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Quality (technical questions): 40%
- Cost: 50%
- Social Value: 10%
Published award criteria (3)
- Cost: This carries a weight of 50%
- Quality (technical questions): 2 question carry a combined weight of 40%
- Social Value: This carries a weight of 10%
Conditions of participation2
- Economic & financial standing
As per Section 3 Procurement Specific Questionnaire.
- Technical & professional ability
As per Section 3 Procurement Specific Questionnaire.
What this means for your bid
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 May 2031
- First published
- 1 Jun 2026, 14:03 BST
- Last source update
- 20 Aug 2026, 14:18 BST
- Award evaluation window
- Submission end – 3 Jul 2026
- Authority reference
2893- FTS notice number
2026/S 000-051415- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06aa58Find a Tender
How it was run
Official noticeRun through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Access & registration note: Free · 5–10 minutes
- Submission deadline
- 26 Jun 2026, 12:00 BST
- Clarification deadline
- 10 Jun 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
1 Jun 2026 → 25 Aug 2026 · 8 dates- Tender notice published148 days ago1 Jun 2026, 14:03 BST
- Clarification questions by138 days ago10 Jun 2026, 16:00 BST
- Submission deadline123 days ago26 Jun 2026, 12:00 BST
- Award decision expected by115 days ago3 Jul 2026, 23:59 BST
- Contract starts85 days ago3 Aug 2026
- Assessment summaries sent74 days ago14 Aug 2026
- Latest notice published68 days ago20 Aug 2026, 14:18 BST
- Standstill ends62 days ago25 Aug 2026, 23:59 BST
Notice history
5 events · 3 releases on Find a Tender · since 1 Jun 2026- Tender notice published1 Jun 2026, 14:03 BSTUK4
- Contract award notice published14 Aug 2026, 11:00 BSTUK6
- Status changed to complete14 Aug 2026, 11:00 BST
- Procurement termination notice published20 Aug 2026, 14:18 BSTUK12
- Contract signature expected28 Aug 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Bids received 66 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Protruck Auctions LtdVehicle Disposal Services1 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2031Extensions: 3*12 Month extension periods available | £200,000 | 12 Aug 2026 | CancelledFollowing an internal review, the contracting authority identified that aspects of the tender documentation relating to the quantitative Social Value evaluation did not provide sufficient clarity to ensure that tenderers' commitments could be submitted and assessed consistently and comparably. The contracting authority has therefore withdrawn the award decision and terminated the procurement. No contract has been entered into. The contracting authority intends to review and revise the procurement documentation before commencing a new competitive procurement. |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Protruck Auctions LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender