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Published 3 Sept 2025, 12:43 BST

Official UK procurement notice

V2C25039 - Provision of Catering Services

Official notice

Authority: Barcud Shared Services (Public body)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: Wales (UKL17)
Published estimate£562,498≈ £187k / year · £674,999 inc. VAT9.5% above published estimate
Submissions closed 29 Sept 2025awarded 10 Nov 2025
Awarded to Celtic Catering Partnership
Contract term 3 yrsends 15 Dec 2028 · up to 15 Dec 2030 with extensions · starts 16 Dec 2025

What is being bought

Published requirement description

Provision of catering services at Llys Ton Extra Care Scheme

  • The authority expects to re-tender this requirement around 1 Sept 2030, 23:59 BST.
  • No preliminary market engagement: No required

CPV: Catering services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£562,498
Contract period: 16 Dec 2025 – 15 Dec 2028 (3 yrs) · up to 15 Dec 2030 with extensionsValue: £562,498 exc. VAT · £674,999 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: 1+1
55520000 Catering services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As Per ITT

  • Technical & professional ability

    As Per ITT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (3)
  • Quality: 45%
  • Demonstration: 15%
  • Price: 40%
Published award criteria (3)
  • Price
  • Quality
  • Demonstration
Conditions of participation2
  • Economic & financial standing

    As Per ITT

  • Technical & professional ability

    As Per ITT

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Sept 2030
First published
3 Sept 2025, 12:43 BST
Last source update
19 Feb 2026, 09:43 GMT
Award evaluation window
Submission end – 20 Oct 2025
Authority reference
V2C25039 - Provision of Catering Services
FTS notice number
2025/S 000-053523
Latest notice
Contract details notice (UK7)
Classification (CPV)
Catering services
Delivery area
Wales (UKL17)
Official registry OCID
ocds-h6vhtk-05931e Find a Tender
Contract terms summary

30 Days

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
29 Sept 2025, 12:00 BST
Clarification deadline
19 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.sell2wales.gov.wales ↗

Timeline

3 Sept 2025 → 19 Feb 2026 · 8 dates
  1. Tender notice published
    3 Sept 2025, 12:43 BST
  2. Clarification questions by397 days ago
    19 Sept 2025, 12:00 BST
  3. Submission deadline387 days ago
    29 Sept 2025, 12:00 BST
  4. Award decision expected by365 days ago
    20 Oct 2025, 23:59 BST
  5. Assessment summaries sent344 days ago
    11 Nov 2025
  6. Standstill ends334 days ago
    20 Nov 2025, 23:59 GMT
  7. Contract starts309 days ago
    16 Dec 2025
  8. Latest notice published244 days ago
    19 Feb 2026, 09:43 GMT

Notice history

5 events · 3 releases on Find a Tender · since 3 Sept 2025
  1. Tender notice published
    3 Sept 2025, 12:43 BST
    UK4
  2. Contract award notice published
    11 Nov 2025, 13:18 GMT
    UK6
  3. Status changed to complete
    11 Nov 2025, 13:18 GMT
  4. Contract signature expected
    1 Dec 2025, 23:59 GMT
    scheduled
  5. Contract details notice published
    19 Feb 2026, 09:43 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £615,6821 award exc. VAT
Bids received 32 from SMEs
Contracts signed 1latest 15 Dec 2025
Awarded toValueDateStatus
Celtic Catering PartnershipSME16 Dec 2025 – 15 Dec 2028 · up to 15 Dec 2030Extensions: 1 + 1£615,68210 Nov 2025Awarded

Contracts

  • V2C25039 - Provision of Catering Services · Celtic Catering PartnershipSME

    Signed
    15 Dec 2025
    Value
    £615,682
    Period
    16 Dec 2025 – 15 Dec 2028 · up to 15 Dec 2030 with extensions
    Status
    active
    Extensions
    1+1
    5 agreed KPIs: Food Quality · Hygiene Standards · Complaint Resolution …
    • Food Quality
    • Hygiene Standards
    • Complaint Resolution
    • Customer Satisfaction
    • Staff Training

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders20—

Contracting authority & participating public bodies

2 public bodies on the notice

Barcud Shared Services

Contracting authorityPublic undertakingWelsh devolved regulations apply GB-COH: 12136070 2 Alexandra Gate Ffordd Pengam, Cardiff, Wales, CF24 2SAContact name, email

Consortium members and other public bodies

  • Valleys to Coast Housing LimitedContracting authorityPublic undertakingWelsh devolved regulations applyGB-COH: IP30205R Bridgend, WalesContact name, email

Bidders & participating suppliers

1 commercial party on the notice
  • Celtic Catering PartnershipAwarded supplierGB-PPON: PTZD-2854-JRCT 37 Cowbridge Road, Pontyclun, Wales, CF72 9EBContact email

Official documents & specifications (14)

Official links; attachments are not copied

Tender pack and attachments

Show 3 more documents

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender