Official UK procurement notice
UoD-EFM151-TC-2026 - HVAC Hard FM
Authority: University of Dundee (Education)
What is being bought
Published requirement descriptionThe University of Dundee is seeking a reputable Facilities Management contractor with a proven record of accomplishment in directly delivering and managing technically demanding Hard FM mechanical engineering HVAC services to similar clients and organisations.
The aims and objectives of this contract are to ensure the safe and efficient operation of the mechanical building services engineering assets as listed within this tender package within the University of Dundee portfolio for the benefit of staff, students, and visitors to the University of Dundee. For clarity, plumbing and electrical building engineering services are excluded from this scope of works.
The maintenance service is delivered across the University`s estate comprising the City Centre and Ninewells Hospital Campuses as well as other outlying properties.
CPV: Air-conditioning appliances · Central-heating boilers · Central-heating equipment · Central-heating installation work · Central-heating radiator valves · Central-heating radiators · Central-heating radiators and boilers and parts · Cooling and ventilation equipment · Electric heating resistors · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Heating circulators · Heating engineering services for buildings · +15 more
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 30
- Price: 70
- Suitability
Ideally the supplier shall be a member of;
BESA (Building Engineering Services Association)
CIBSE (Chartered Institution of Building Services Engineers)
BSRIA (Building Services Research and Information Association)
- Technical & professional ability
The site-based employees shall ideally possess a City & Guilds Building Services Engineering Craftsperson. Level 3 NVQ Diploma in Heating and Ventilating Industrial and Commercial Installation (6188-30) or Equal and Approved, or a Level 3 NVQ Diploma in Planned and Reactive Maintenance on Heating and Ventilating Equipment (6188-32) or Equal and Approved.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Feb 2026, 13:31 GMT
- Last source update
- 22 May 2026, 13:00 BST
- Award evaluation window
- 18 Mar 2026 – …
- Authority reference
UoD-EFM151-TC-2026- FTS notice number
2026/S 000-047832- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064ddcFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:832711)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 26 Mar 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bids opened
- 18 Mar 2026, 12:00 GMT
Timeline
18 Mar 2026 → 27 Jul 2026 · 4 dates- Bids opened218 days ago18 Mar 2026, 12:00 GMT
- Submission deadline210 days ago26 Mar 2026, 12:00 GMT
- Notice published153 days ago22 May 2026, 13:00 BST
- Bids must remain valid until87 days ago27 Jul 2026, 23:59 BST
Notice history
2 events · 3 releases on Find a Tender · since 17 Mar 2026- Deadline moved to 26 Mar 2026, 12:00 GMT17 Mar 2026, 11:57 GMT+8 days · was 18 Mar 2026, 12:00 GMT
- Status changed to cancelled22 May 2026, 13:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 18 Mar 2026 | 26 Mar 2026 | +8 d |
| — | Bid validityMinimum time frame during which the tenderer must maintain the tender · IV.2.6 | 27 Jul 2026 | 28 Aug 2026 | +32 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 18 Mar 2026 | 26 Mar 2026 | +8 d |
Late questions have been received by UoD, these will be published on PCS, the new timeframe will allow all suppliers to review, answer accordingly and amend their tender responses.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee Sheriff CourtReview bodyReview contact point
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria