Official UK procurement notice
Uniform, Inventory and Asset Management Solutio
Authority: The Police and Crime Commissioner for Nottinghamshire (Police & fire)
What is being bought
Published requirement descriptionThe Police and Crime Commissioner for Nottinghamshire is seeking to procure a Uniform, Inventory and Asset Management Solution, including implementation, configuration, data migration, training, support, maintenance and associated professional services.
The proposed solution shall support the management, tracking, issuance, return and reporting of uniform, personal protective equipment (PPE), operational equipment, consumable products and other organisational assets across Nottinghamshire Police.
The Authority requires a proven Commercial-Off-The-Shelf (COTS) solution capable of supporting inventory management, stock control, asset lifecycle management, self-service functionality, role-based entitlements, workflow approvals, reporting and analytics, barcode and/or QR code tracking, and integration with Authority systems where required.
The Authority is willing to consider Software-as-a-Service (SaaS), On-Premise and Hybrid deployment models.
The Contract will include implementation, configuration, data migration, testing support, training, support and maintenance services.
The Contract will be awarded for an initial period of three (3) years with the option, at the Authority's discretion, to extend for a further three (3) years.
CPV: Software implementation services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£200,000
- Value
- £200,000 exc. VAT · £240,000 inc. VAT
- Extensions
The Contract will be awarded for an initial term of three (3) years. The Authority may, at its sole discretion, extend the Contract for a further period of up to three (3) years, exercisable in annual increments of one (1) year. Extension options are: Extension 1: 12 months Extension 2: 12 months Extension 3: 12 months Any extension will be subject to satisfactory supplier performance, continued business need, more…
availability of funding and the Authority's approval processes. The Authority is under no obligation to exercise any extension option.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality — 30%
- Demonstrations — 10%
- Price — 60%
Published award criteria (3)
- Quality — Quality will be evaluated based on the Tenderer's responses to the published qualitative questions relating to: - Solution Functionality and User Experience - Implementation, Configuration and Data Migration - Security, Information Assurance and Business Continuity - Support, Service Management and Continuous Improvement - Social Value
- Demonstrations — Supplier Demonstrations will be evaluated against the published demonstration criteria, including: - Officer Self-Service and Entitlements - Inventory and Asset Management - Issuing, Returns and Stock Control - Reporting and Analytics - Security, Administration and Configuration
- Technical & professional ability
The Tenderer must demonstrate relevant experience in delivering comparable software solutions and associated implementation, support and maintenance services. The Tenderer shall provide: • Details of at least two customer references for similar contracts. • more…
Confirmation that the proposed solution is currently deployed within live operational customer environments. • Details of relevant accreditation's, certifications and professional capabilities relevant to the Contract.
Competition analysis · published record, not a forecast of who will bid
How The Police and Crime Commissioner for Nottinghamshire buys Software-related services (CPV 7226) — and who usually turns up
The Police and Crime Commissioner for Nottinghamshire’s own published record, next to the East Midlands market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software-related services (CPV 7226) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
The Police and Crime Commissioner for Nottinghamshire
contract notices in 36 months: 3 in division 72 (2 route not published) · 15 in all categories (1 without competition · 6 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this industry (CPV 72), last 36 months: 1 lots. All 1 lots are from Procurement Act 2023 notices, which count bids assessed. Small sample.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this buyer’s tenders in this industry (CPV 72), last 36 months: 1 lots. Small sample.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this buyer’s tenders in this industry (CPV 72), last 36 months: 1 pairs. Small sample.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this buyer’s tenders in all categories, last 24 months: 3 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 20 notices.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Based on this buyer’s tenders in all categories, last 36 months: 9 notices.
East Midlands · Software-related services (CPV 7226)
contract notices delivered in East Midlands in 36 months: 70 in CPV 7226 (20 competed, 19 route not published) · 465 in division 72 (187 competed, 129 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7226), last 36 months: 8 lots. 5 lots are from Procurement Act 2023 notices (bids assessed, middle 4) and 3 from older notices (bids received, middle 6).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 7226), last 36 months: 8 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this industry (CPV 72), last 36 months: 58 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 7226), last 36 months: 6 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 7226), last 36 months: 6 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 7226), last 36 months: 39 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the East Midlands market’s usual movement over 58 lots (division 72), applied to the £200,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 5 Oct 2026, 12:08 BST
- Last source update
- 5 Oct 2026, 12:08 BST
- Award evaluation window
- Submission end — 18 Nov 2026, 23:59 GMT
- Authority reference
NOTTS-000524- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0780a0Find a Tender
How to participate & submission route
Official notice Submit via portal- Expression of interest (EOI)
- —
- Tender submission deadline
- 4 Nov 2026, 12:00 GMT
- Clarification deadline
- 30 Oct 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice publishedjust passed5 Oct 2026, 12:08 BST
- Clarification questions byin 25 days30 Oct 2026, 12:00 GMT
- Submission deadlinein 30 days4 Nov 2026, 12:00 GMT
- Award decision expected byin 45 days18 Nov 2026, 23:59 GMT
- Contract startsin 57 days1 Dec 2026, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published5 Oct 2026, 12:08 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
- Bidding documents and specifications Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
- Technical specifications Submit bid through e-tender portal Atamis. Use link - https://nottinghamshirepolice.my.site.com/s/Welcome The project reference is NOTTS-000524
Notices published for this procedure
- Tender notice Tender notice on Find a Tender