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Published 20 Mar 2025, 16:32 GMT

Official UK procurement notice

Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning, Fire Certification and Maintenance

Official notice

Authority: Fife Council (Local council)

Framework agreement2 lotsServicesOpen procedureSME suitable
Sectors: Repair & Maintenance (50)Cleaning & Environmental Services (90) Delivery: Scotland (UKM72)
Framework ceiling (notional)£115,000total for 2 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 8 Sept 2025awarded 16 Dec 2025
Lots 2see the lot list below

What is being bought2 lots · detail below

Published requirement description

Fife Council requires to appoint a Contractor capable of meeting the needs of the Council in relation to the cleaning and sanitising of bin chutes, bins and associated storage areas at various locations throughout Fife. This will include the clearing of blockages within the bin chutes.On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.

This will involve:

Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.

Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.

Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1. associated storage areas at various locations throughout Fife.

CPV: Cleaning and sanitation services · Repair and maintenance services

How this framework works

From the published notice
Places
up to 4 suppliers · 1 bids on the busiest of 2 lots (0.3 per place) · 1 appointed

Lots and requirements (2)Procurement structure

2 lots · no lot values published · same evaluation weights on every lot
Lot #1Unblocking and Cleaning of Bin Chutes, Bin Area CleaningCancelledRenewal
Delivery: Scotland · Various locations across Fife.
Extensions: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015. · 24-MonthsVariant bids: allowed
90900000 Cleaning and sanitation services
Lot #2Servicing, Fire Certification & MaintenanceCancelledRenewal

On a 6 monthly basis the Service Provider will be responsible for maintaining to the standard BS9999 and testing the fire safety (Damper/Plates) of each bin chute, they require to be fully qualified and have a complete understanding of all the safety features included in the installation. Technicians should be able to carry out controlled smoke tests, fire closure plate tests and servicing.

This will involve:

Perform Smoke Seal Testing, Seal Replacement, Damper/Plate Repair or replacement, Hopper Repairs, Hopper Replacement, servicing parts required for functioning.

Fife Council require Inspection Reports detailing any deficiencies and recommendations for corrective actions and to provide a compliant Fire Certification on completion.

Replacement Components where required will be fitted with a rating as guided to comply with BS476 part 20/22 transitioning to BS EN1634-1.

Delivery: Scotland · Various locations across Fife.
Extensions: Fife Council may require additional purchases under this contract which have not been specifically detailed in the "specification" however any additional purchases will be in full accordance with the requirements of Regulation 72 of the Public Contract (Scotland) Regulations 2015. · 24-MonthsVariant bids: allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 2 lots
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Technical: 30%
  • Commercial: 70%
Published award criteria (2)
  • Technical: 30
  • Commercial: 70
Conditions of participation1
  • Suitability

    We can exclude you from this procurement if you don’t hold the following

    CSCS Card – Trade specific (LOT 2 ONLY)

    Asbestos Awareness Category 3 Certificate

    COSHH training (LOT 1 ONLY)

    (Or equivalent)

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning, Fire…” is a framework: the contest is a place on its panel, up to 4 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
20 Mar 2025, 16:32 GMT
Last source update
17 Dec 2025, 11:49 GMT
Award evaluation window
8 Sept 2025 – …
Authority reference
CFM0389
FTS notice number
2025/S 000-083762
Classification (CPV)
Cleaning and sanitation servicesRepair and maintenance services
Delivery area
Scotland (UKM72)
Official registry OCID
ocds-h6vhtk-04f6ec Find a Tender
Related procedures1

Publisher note: (SC Ref:818707)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
8 Sept 2025, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
8 Sept 2025, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

30 Apr 2025 → 30 Jul 2027 · 5 dates
  1. Next notice expected
    30 Apr 2025, 00:00 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    8 Sept 2025, 12:00 BST
  3. Bids opened
    8 Sept 2025, 12:00 BST
  4. Notice published310 days ago
    17 Dec 2025, 11:49 GMT
  5. Today
    23 Oct 2026
  6. Bids must remain valid untilin 281 days
    30 Jul 2027, 23:59 BST

Notice history

5 events · 3 releases on Find a Tender · since 22 Aug 2025
  1. Published value updated to £115,000
    22 Aug 2025, 11:03 BST
    was £245,000
  2. Status changed to active
    22 Aug 2025, 11:03 BST
  3. Procurement method changed
    22 Aug 2025, 11:03 BST
  4. Deadline published: 8 Sept 2025, 12:00 BST
    22 Aug 2025, 11:03 BST
  5. Status changed to complete
    17 Dec 2025, 11:49 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 11 from SMEs · busiest of 2 lots
Contracts signed 2latest 16 Dec 2025

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning

    Signed
    16 Dec 2025
    Value
    £32,600
    Status
    active

  • Servicing, Fire Certification & Maintenance

    Signed
    16 Dec 2025
    Value
    £34,848
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Unblocking and Cleaning of Bin Chutes, Bin Area Cleaning1bids · 1 electronic · 1 from abroad1——
2 · Servicing, Fire Certification & Maintenance1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

Fife Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Fife House, North Street, Glenrothes, Scotland, KY7 5LTContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Kirkcaldy Sheriff CourtReview body KirkcaldyContact email

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria