Find a TenderAwardedContract details notice

Published 23 Mar 2026, 08:34 GMT

Official UK procurement notice

UKRI-5619 Chiller and Air Source Heat Pump (ASHP) Maintenance

Official notice

Authority: UK Research and Innovation (Central government)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Industrial machinery (42)Repair & Maintenance (50)Architecture & Engineering (71) Delivery: South East (UKJ1)

Published estimate£860,000≈ £287k / year · £1,032,000 inc. VAT

Submissions closed 27 Apr 2026awarded 2 Jul 2026

Awarded to Shield Mechanical, Electrical and Facilities Services Ltd

Contract term 3 yrsends 19 Jul 2029 · up to 19 Jul 2030 with extensions · starts 20 Jul 2026

What is being bought

Published requirement description

The aim of this procurement is to contract with a specialist supplier to complete all Chiller & Air Source Heat Pumo (ASHP) Maintenance, Remedials & Reactive, Projects & Associated Services across STFC Estates.

CPV: Architectural, construction, engineering and inspection services · Cooling and ventilation equipment · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Repair and maintenance services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsSMEPublished value£860,000

Contract period: 20 Jul 2026 – 19 Jul 2029 (3 yrs) · up to 19 Jul 2030 with extensionsValue: £860,000 exc. VAT · £1,032,000 inc. VAT

Delivery: South EastEligibility: SME eligible

Extensions: The contract may be extended by UKRI for a further 12 months, subject to the same terms and conditions. · The contract may be extended by UKRI for a further 12 months, subject to the same terms and conditions.

42500000 Cooling and ventilation equipment 42510000 Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery 50000000 Repair and maintenance services 71000000 Architectural, construction, engineering and inspection services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
N/A
Technical & professional ability
N/A

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality: 70%
Price: 30%

Conditions of participation2

Economic & financial standing
N/A
Technical & professional ability
N/A

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 23 Mar 2026, 08:34 GMT
Last source update: 15 Jul 2026, 11:43 BST
Award evaluation window: Submission end – 20 May 2026
Authority reference: UKRI-5619
FTS notice number: 2026/S 000-026038
Latest notice: Contract details notice (UK7)
Classification (CPV): Architectural, construction, engineering and inspection servicesCooling and ventilation equipmentHeat-exchange units, air-conditioning and refrigerating equipment, and filtering machineryRepair and maintenance services
Delivery area: South East (UKJ1)
Official registry OCID: ocds-h6vhtk-0670e8 Find a Tender
Contract terms summary: UKRI Payment Terms

How it was run

Official notice

Run through: portal not identified

Electronic submission allowedLanguage: EN

Submission deadline: 27 Apr 2026, 14:00 BST
Clarification deadline: 10 Apr 2026, 14:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

To access this opportunity please click here:

ukri2--prospend.vf.force.com/apex/CS_ContractPage ↗

Please note the following steps for accessing this opportunity via the Atamis eSourcing platform:

Log in or create an account here: ukri2.my.site.com ↗
Navigate to the opportunity in the Find an Opportunity section of the site or via the direct access link above.
Select Register Interest (you will not be able to view the tender documentation without registering an interest).
Go back to the main menu and navigate to the My Proposals and Quotes section of the site.
Select the opportunity from the list. Tender Documents for download are found in the Documents tab.

Timeline

23 Mar 2026 → 20 Jul 2026 · 8 dates

Tender notice published219 days ago
23 Mar 2026, 08:34 GMT
Clarification questions by201 days ago
10 Apr 2026, 14:00 BST
Submission deadline184 days ago
27 Apr 2026, 14:00 BST
Award decision expected by161 days ago
20 May 2026, 23:59 BST
Assessment summaries sent119 days ago
2 Jul 2026, 00:00 BST
Standstill ends106 days ago
14 Jul 2026, 23:59 BST
Latest notice published105 days ago
15 Jul 2026, 11:43 BST
Contract starts101 days ago
20 Jul 2026, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 Mar 2026

Tender notice published
23 Mar 2026, 08:34 GMT
UK4
Contract award notice published
2 Jul 2026, 13:14 BST
UK6
Status changed to complete
2 Jul 2026, 13:14 BST
Contract details notice published
15 Jul 2026, 11:43 BST
UK7
Contract signature expected
15 Jul 2026, 23:59 BST
scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £860,0001 award exc. VAT

Bids received 53 from SMEs

Contracts signed 1latest 14 Jul 2026

Awarded to	Value	Date	Status
Shield Mechanical, Electrical and Facilities Services LtdSME20 Jul 2026 – 19 Jul 2029 · up to 19 Jul 2030Extensions: The contract may be extended by UKRI for a further 12 months, subject to the same terms and conditions	£860,000	2 Jul 2026	Awarded

Contracts

UKRI-5619 Chiller and Air Source Heat Pump (ASHP) Maintenance · Shield Mechanical, Electrical and Facilities Services LtdSME
Signed
14 Jul 2026
Value
£860,000
Period
20 Jul 2026 – 19 Jul 2029 · up to 19 Jul 2030 with extensions
Status
active
Extensions
The contract may be extended by UKRI for a further 12 months, subject to the same terms and conditions
No agreed KPIs: NA

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
5final-stage tenders	3	0	—

Contracting authority & participating public bodies

UK Research & Innovation (UKRI)

Contracting authorityPublic authority - central government GB-PPON: PDQJ-7126-JDHG Polaris House, Swindon, Wiltshire, South West, SN2 1FLContact name, email

Bidders & participating suppliers

1 commercial party on the notice

SHIELD MECHANICAL ELECTRICAL & FACILITIES SERVICES LTDAwarded supplierGB-PPON: PJHN-7886-HQLJ Shield Home, 135 Hanham High Street, Hanham, Bristol, South West, BS15 3QYContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender15 Jul 2026, 11:43 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender2 Jul 2026, 13:14 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender23 Mar 2026, 08:34 GMT