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Published 3 Mar 2023, 15:09 GMT

Official UK procurement notice

UK GOVERNMENT WEB ARCHIVE & EU EXIT WEB ARCHIVE

Official notice

Authority: The National Archives (Central government)·Consortium: 2 public authorities

ServicesCompetitive procedure with negotiationSME suitable
Sectors: IT Services & Software (72) Delivery: London (UKI)South East (UKJ)
Published estimate£2,100,000exc. VAT3% below published estimate
Submissions closed 14 Apr 2023awarded 22 Sept 2023
Awarded to MirrorWeb Ltd

What is being bought

Published requirement description

The Keeper of Public Records and Chief Executive of The National Archives (TNA), is appointed by the Secretary of State for DCMS under the Public Record Act 1958. The Keeper has a broad duty to take all practicable steps for the preservation of public records and also to provide reasonable facilities for the public to inspect and access public records.

Over the last 25 years an important part of the public record has been published on the web. TNA delivers a service to capture these records and make them available to the public. The operating model involves an in-house team alongside a contract for the provision of web archiving services. The contracted services involve crawling government websites, storing the contents in the UKGWA and making the contents available to the public. These records also provide valuable contextual information for other records when they are eventually made available by TNA.

CPV: Information technology services

The lotProcurement structure

single lot · value published
Lot #1He Keeper of Public Records and Chief Executive of The National Archives (TNA), is…AwardedRenewalPublished value£2,100,000

he Keeper of Public Records and Chief Executive of The National Archives (TNA), is appointed by the Secretary of State for DCMS under the Public Record Act 1958. The Keeper has a broad duty to take all practicable steps for the preservation of public records and also to provide reasonable facilities for the public to inspect and access public records.

Over the last 25 years an important part of the public record has been published on the web. TNA delivers a service to capture these records and make them available to the public. The operating model involves an in-house team alongside a contract for the provision of web archiving services. The contracted services involve crawling government websites, storing the contents in the UKGWA and making the contents available to the public. These records also provide valuable contextual information for other records when they are eventually made available by TNA.

Delivery: London, South East
Extensions: Three optional extension periods of up to 12 months each. · Three optional extension periods of up to 12 months each.Variant bids: allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • Price
Staff
Names and qualifications of delivery staff must be submitted
Successive reduction
Candidates will be reduced successively across stages

Procedure terms & legal framework

From the official record
Procedure method
Competitive procedure with negotiation
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
3 Mar 2023, 15:09 GMT
Last source update
31 Oct 2023, 14:27 GMT
FTS notice number
2023/S 000-032154
Classification (CPV)
Information technology services
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-03ae0a Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Submission deadline
14 Apr 2023, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

www.contractsfinder.service.gov.uk/Notice/a6a378a6-1718… ↗

Timeline

14 Apr 2023 → 31 Oct 2023 · 2 dates
  1. Submission deadline
    14 Apr 2023, 12:00 BST
  2. Notice published
    31 Oct 2023, 14:27 GMT

Notice history

2 events · 2 releases on Find a Tender · since 31 Oct 2023
  1. Status changed to complete
    31 Oct 2023, 14:27 GMT
  2. Buyer details updated
    31 Oct 2023, 14:27 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £2,037,0001 contract exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 22 Sept 2023
Awarded toValueDateStatus
MirrorWeb LtdSME£2,037,000 †—Awarded

Contracts

  • Contract 032154-2023-1 · MirrorWeb LtdSME

    Signed
    22 Sept 2023
    Value
    £2,037,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
He Keeper of Public Records and Chief Executive of The National Archives (TNA), is…4bids · 4 electronic4——
Whole notice———£2,037,000 – £2,100,000

Contracting authority & participating public bodies

2 public bodies on the notice

THE NATIONAL ARCHIVES

Contracting authorityCentral GovernmentNational or federal agency/officeGeneral public servicesRecreation, culture and religion RUSKIN AVENUE, RICHMOND, London, TW94DUContact email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria