Official UK procurement notice
TRIV2025-08 Office Cleaning Services
Authority: Trivallis (Public body)
What is being bought
Published requirement descriptionContract details notice for the appointment of an experienced cleaning company, who has specific experience in working on the cleaning of offices and associated services.
Trivallis has appointed a single contractor to undertake this requirement. TUPE - As this is a second-generation contract that is currently provided by an external supplier it will be subject to TUPE. Additionally, included in the requirement is the delivery of social value. The successful supplier will provide a cleaning service in Trivallis business premises, maintaining the highest standards of cleanliness, with the correct due skill and care. The cleaning service will be provided in accordance with the agreed cleaning schedule and service specification, supplied as Annex 4. The Services will be carried out at business properties owned by Trivallis, situated in the geographical area of Rhondda Cynon Taff. If any new business premises are procured or rented within the contract period, then an additional quote will be sought for the cleaning services for that new premises and a contract amendment processed in line with procurement regulations. NOTE: The authority used eTenderwales to carry out this procurement process.
- The authority expects to re-tender this requirement around 31 Jan 2026, 23:59 GMT.
- No preliminary market engagement: We have had insufficient time to conduct preliminary market engagement as our contract will expire on the 1st January 2026.
CPV: Cleaning and sanitation services · Exterior cleaning work for buildings
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£333,000
- Economic & financial standing
These are contained in the Welsh Procurement Specific Questionnaire (WPSQ), utilised as part of this procurement.
- Technical & professional ability
Please see the Tender pack for more details.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Criteria: 60%
- Price criteria: 40%
Published award criteria (2)
- Quality Criteria: Set out in the questions in the tender pack that will be answered via Etender wales.
- Price criteria: The pricing document is supplied as part of the tender pack via Etender wales. Annex 12 Commercial Pricing Document
- Economic & financial standing
These are contained in the Welsh Procurement Specific Questionnaire (WPSQ), utilised as part of this procurement.
- Technical & professional ability
Please see the Tender pack for more details.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 31 Jan 2026
- First published
- 16 Oct 2025, 11:46 BST
- Last source update
- 3 Feb 2026, 14:37 GMT
- Award evaluation window
- Submission end – 28 Nov 2025
- Authority reference
TRIV2025-08- FTS notice number
2025/S 000-065862- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05cddeFind a Tender- Contract terms summary
Please see Annex 8 Trivallis Payment Guidance
- Risks
Please see Annex 6 for KPIs
How it was run
Official notice- Submission deadline
- 10 Nov 2025, 12:00 GMT
- Clarification deadline
- 3 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
16 Oct 2025 → 3 Feb 2026 · 8 dates- Tender notice published371 days ago16 Oct 2025, 11:46 BST
- Clarification questions by353 days ago3 Nov 2025, 12:00 GMT
- Submission deadline346 days ago10 Nov 2025, 12:00 GMT
- Assessment summaries sent329 days ago28 Nov 2025
- Award decision expected by328 days ago28 Nov 2025, 23:59 GMT
- Standstill ends315 days ago11 Dec 2025, 23:59 GMT
- Contract starts291 days ago5 Jan 2026
- Latest notice published261 days ago3 Feb 2026, 14:37 GMT
Notice history
6 events · 4 releases on Find a Tender · since 16 Oct 2025- Tender notice published16 Oct 2025, 11:46 BSTUK4
- Contract award notice published1 Dec 2025, 11:39 GMTUK6
- Status changed to complete1 Dec 2025, 11:39 GMT
- Contract signature expected19 Dec 2025, 23:59 GMTscheduled
- Contract details notice published3 Feb 2026, 14:15 GMTUK7
- Contract details notice published3 Feb 2026, 14:37 GMTUK7
Routine re-releases (4)
- 2025-10: 1 release · 16 Oct 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| MRS BUCKET CLEANING SERVICES LIMITEDSME1 Jan 2026 – 31 Dec 2028 · up to 30 Dec 2029Extensions: Extensions of 1 & 1 years | £405,337 | 28 Nov 2025 | Awarded |
Contracts
TRIV2025-08 Office Cleaning Services · MRS BUCKET CLEANING SERVICES LIMITEDSME
- Signed
- 18 Dec 2025
- Value
- £405,337
- Period
- 1 Jan 2026 – 31 Dec 2028 · up to 31 Dec 2030 with extensions
- Status
- active
- Extensions
- By mutual agreement subject to satisfactory performance.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 10final-stage tenders | 10 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Mrs Bucket Cleaning Services LtdAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Tender Docs Office Cleaning TRIV2025-08
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender