Official UK procurement notice
Trent & Dove Housing - Fire Door Entry Surveys ID664
Authority: Trent and Dove Housing (Public body)·On behalf of: GBS Procure Limited
Sectors: Construction & Civil Engineering (45)Architecture & Engineering (71) Delivery: East Midlands (UKF)
Published estimate£333,333≈ £111k / year · £400,000 inc. VAT · 2 value updates20% above published estimate
Submissions closed 24 Apr 2026awarded 10 Aug 2026
Awarded to Global HSE Solutions Limited
Contract term 3 yrsup to 5 yrs with extensions · starts 2 Nov 2026
What is being bought
Published requirement descriptionTrent & Dove Housing is inviting submissions from organisations who can deliver Fire Door Entry Surveys and, where specifically instructed by Trent & Dove, associated remedial works and installations in accordance with the requirements set out in the Specification.
The key objectives of the Fire Door Entry Surveys Contract:
• To ensure all fire doors across Trent & Dove’s housing stock are fully compliant with current fire safety standards (Regulation 10 of the Fire Safety (England) Regulations 2022, etc.).
• To maintain statutory compliance and resident safety through regular inspection, remedial works, and documentation.
• Improved contractor performance visibility — use of measurable KPIs and reporting dashboards.
• Consistent compliance — 100% of doors surveyed within annual cycle, with timely remedial completion and certification.
• Quality workmanship — durable, regulation-compliant repairs (BS 8214, BM Trada standards).
• Clear communication and scheduling — residents informed, appointments kept, and disruptions minimised.
CPV: Building-inspection services · Hazard protection and control consultancy services · Installation of doors and windows and related components · Technical building-inspection services
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£333,333
- Value
- £333,333 exc. VAT · £400,000 inc. VAT
- Extensions
The Contracting Authority reserves the right to instruct additional works and services during the Contract Period where these are within the scope of the Contract. This may include, but is not limited to, additional fire door entry surveys, re-inspections, follow-up visits, and associated services such as minor remedial works or replacements where identified through survey findings. Orders for such works will be more…
issued on a call-off basis in accordance with the Contract, with no guarantee of volume. The extent and value of these options will be dependent on operational requirements, programme changes, and available budgets. · The Contract will be awarded for an initial term of three (3) years. The Contracting Authority reserves the option to extend the Contract by up to a maximum of two (2) further periods of twelve (12) months each, giving a maximum potential Contract duration of five (5) years. Any extension will be exercised at the sole discretion of the Contracting Authority and will be subject to satisfactory contractor performance, continued business need and the availability of funding.
45421100 Installation of doors and windows and related components71315400 Building-inspection services71317000 Hazard protection and control consultancy services71631300 Technical building-inspection services
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality — Tenders will be evaluated on the quality of the Contractor’s proposed service delivery model and their ability to meet the Contracting Authority’s technical, operational and compliance requirements for the delivery of fire door entry surveys. This will include, but not be limited to: The Contractor’s approach to mobilisation and delivery of a compliant fire door inspection programme across occupied and void residential properties and communal areas; Methodology for undertaking fire door surveys, including inspection processes, data capture, photographic evidence, measurement accuracy and defect classification in line with relevant legislation and standards (including the Fire Safety (England) Regulations 2022 and associated British Standards); Arrangements for resident liaison, access management, appointment scheduling and minimising no-access instances; Staffing structure, resource allocation and competency of personnel, including relevant qualifications (e.g. FDIS, BM TRADA, IFC or equivalent) and supervision arrangements; Approach to health and safety management, including compliance with CDM Regulations 2015 and asbestos awareness and control procedures; Systems for data management, quality assurance and submission of accurate, auditable records compatible with the Client’s C365 system; Procedures for identifying and escalating risk, including immediate make-safe actions where required; Approach to programme management, performance monitoring and continuous improvement, including delivery against KPIs; The Contractor’s response to any scenario-based questions included within the tender; Social value commitments relevant to the delivery of the Contract. Quality will be assessed in accordance with the evaluation criteria and scoring methodology set out in the tender documentation.
- Price — Tenders will be evaluated on the basis of the pricing submitted in the Pricing Matrix. Prices will be assessed for value for money, completeness and affordability in accordance with the pricing evaluation methodology set out in the Invitation to Tender. The Contracting Authority will not guarantee any minimum volume or value of work.
Conditions of participation1
- Condition of participation
Contractors must demonstrate that they possess the legal standing, financial capacity, and technical and professional ability to deliver fire door entry surveys and associated services within a residential housing environment. 1. Legal and regulatory more…
compliance Contractors must: Be registered and compliant with all applicable UK legislation, including health and safety, equality, environmental and data protection laws (including UK GDPR and Data Protection Act 2018); Not be subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023; Hold and maintain all licences, registrations and insurances required to perform the Contract. 2. Economic and financial standing Contractors must demonstrate sufficient financial standing to deliver the Contract, including: Submission of the most recent two (2) years audited accounts (or equivalent); Evidence of turnover appropriate to the Contract value; Confirmation of appropriate levels of insurance, including: Employers’ Liability Insurance (minimum £10 million); Public Liability Insurance (minimum £5 million); Professional Indemnity Insurance (minimum £2 million). 3. Technical and professional ability Contractors must demonstrate relevant experience and capability, including: Delivery of fire door inspections/surveys within residential or comparable property portfolios; Ability to undertake works within occupied and void properties; Competence in capturing, managing and submitting structured digital survey dat…
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Sept 2026, 14:48 BST
- Last source update
- 30 Sept 2026, 14:48 BST
- Authority reference
ID644- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d33fFind a Tender
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 24 Apr 2026, 12:00 BST
- Clarification deadline
- 20 Apr 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Tenders must be submitted electronically via the myTenders e-procurement portal at: https://www.mytenders.co.uk Suppliers must access the opportunity through the portal, accept the notice and submit their tender response using the online response functionality in accordance with the instructions set out in the Invitation to Tender. All tender submissions must be completed and submitted via the myTenders portal by the stated submission deadline. Tenders submitted by email, more…
post or by any other means will not be accepted. Suppliers are responsible for ensuring that their submission is completed in full and submitted successfully before the deadline. Late submissions will not be considered.Timeline
8 published dates · Europe/London- Planning notice published342 days ago24 Oct 2025, 11:39 BST
- Market engagement327 days ago7 Nov 2025, 23:59 GMT
Interested suppliers are invited to participate in this Pre-Market Engagement (PME) exercise by reviewing and completing the PME Questionnaire provided with this notice. The purpose of this engagement is to gather supplier insight, innovation, and feedback to help Trent & Dove Housing shape the more…
upcoming Fire Door Entry Surveys, Maintenance, and Installation procurement. This exercise aims to understand market capacity, delivery challenges, and innovative approaches to ensure that the future procurement reflects best practice, promotes competition, and delivers high-quality compliance outcomes for residents. Suppliers should: Download and complete the PME Questionnaire attached to this notice. Submit their completed response by email to [email protected], clearly marked “PME Response – Fire Door Entry Surveys - ID664”. Ensure responses are submitted by the stated closing date. All information gathered will be used solely to inform the future procurement approach, specification, and performance measures. Participation in this PME is for market research purposes only and does not constitute a formal tender or pre-qualification process. Trent & Dove Housing may use the feedback received to refine its requirements, evaluation approach, and performance expectations. Suppliers who engage in this PME will not be advantaged or disadvantaged in any subsequent tender process. - Next notice expected261 days ago12 Jan 2026, 23:59 GMT
- Tender notice published196 days ago19 Mar 2026, 09:57 GMT
- Clarification questions by164 days ago20 Apr 2026, 12:00 BST
- Submission deadline160 days ago24 Apr 2026, 12:00 BST
- Latest notice publishedearlier today30 Sept 2026, 14:48 BST
- Contract startsin 32 days2 Nov 2026, 00:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1
Awarded value £400,0001 award exc. VAT
Bids received 55 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Global HSE Solutions LimitedSMETrent & Dove Housing - Fire Door Entry Surveys1 Nov 2026 — 30 Oct 2029 · up to 30 Oct 2031Extensions: Extensions are contractually allowed at T&D's discretion and dependent on supplier performance. | £400,000 | 10 Aug 2026 | Awarded |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 5 | 0 | — |
Notice history
13 events · 4 releases on Find a Tender · since 24 Oct 2025- Contract signature expected16 Oct 2026, 23:59 BSTscheduled
- Contract award notice published30 Sept 2026, 14:48 BSTUK6
- Published value updated30 Sept 2026, 14:48 BSTwas £333,333
- Status changed to complete30 Sept 2026, 14:48 BST
- Deadline withdrawn30 Sept 2026, 14:48 BST
- Tender notice published19 Apr 2026, 17:20 BSTUK4
- Tender notice published19 Mar 2026, 09:57 GMTUK4
- Published value updated to £333,33319 Mar 2026, 09:57 GMTwas £333,331
- Status changed to active19 Mar 2026, 09:57 GMT
- Procurement method changed19 Mar 2026, 09:57 GMT
- Deadline published: 24 Apr 2026, 12:00 BST19 Mar 2026, 09:57 GMT
- Buyer details updated19 Mar 2026, 09:57 GMT
- Preliminary market engagement notice published24 Oct 2025, 11:39 BSTUK2
Published amendments (1)
Upload of documents
Routine re-releases (4)
- 2025-10: 1 release · 24 Oct 2025
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- GBS Procure LimitedProcuring entityGBS Procure Limited act as the contracting authority's external procurement team, managing this procurement on their behalf, including preparation, tendering, moderating evaluation, and award in full compliance with applicable procurement regulations.
Bidders & participating suppliers
1 commercial party on the notice- Global HSE SolutionsAwarded supplier
Official documents & specifications (19)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Document 4 - Specification
- Bidding documents and specifications Document 5a - JCT MTC Draft
- Bidding documents and specifications Document 5b - amendments
- Bidding documents and specifications Document 7b- (ITST)
- Bidding documents and specifications Document 7a = PSQ
- Bidding documents and specifications Document 9 - Pre construction
- Bidding documents and specifications Appendix 1 - Asbestos procedures
- Bidding documents and specifications Appendix 2 - Complaints
Show 7 more documents
- Bidding documents and specifications Appendix 3: Code of conduct
- Bidding documents and specifications Appendix 4 - Modern Slavery
- Bidding documents and specifications Appendix D - Financial assessment
- Bidding documents and specifications ID664 - Questions and answers
- Bidding documents and specifications Document 2 - Term brief
- Bidding documents and specifications Document 3 - Preliminaries
- Bidding documents and specifications Document 1 Info Instr (ID664)
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender