Find a TenderAwardedContract details notice

Published 8 May 2025, 13:18 BST

Official UK procurement notice

Tree Surveying & Assessment Services for Karbon Homes

Authority: Karbon Homes (Public body)·Consortium: 2 public authorities

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable

Sectors: Architecture & Engineering (71)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: UKNorth East (UKC)Yorkshire & Humber (UKE)

Published estimate£154,000≈ £77k / year · £154,000 inc. VAT39.3% above final estimate

Submissions closed 9 Jun 2025awarded 8 Jul 2025

Awarded to Dryad Tree Specialists Ltd

Contract term 2 yrsends 29 Jun 2027 · up to 29 Jun 2029 with extensions · starts 30 Jun 2025

What is being bought

Published requirement description

Contractor to deliver an Estate Wide Tree Survey and Arboricultural Inspections and Assessments.

CPV: Forestry services · Horticultural services · Surveying services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£154,000

Contract period: 30 Jun 2025 – 29 Jun 2027 (2 yrs) · up to 29 Jun 2029 with extensionsValue: £154,000 exc. VAT · £154,000 inc. VAT

Delivery: UKEligibility: SME eligibleVCSE eligible

Extensions: Description of options - Include enough information to understand the scope of the options and the circumstances in which they could be used. · Description of extensions - Include the circumstances in which they could be used, and provide a breakdown if multiple extensions are possible.

71355000 Surveying services 77200000 Forestry services 77300000 Horticultural services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 10%Price: 80%Social value: 10%

Published sub-criteria (10)

Service delivery/ quality monitoring & management: 10%
Health & safety: 5%
Total price: 30%
Capacity, skills & experience: 10%
Risk assessment & reporting: 15%
Contract implementation: 5%
Contract management: 10%
Resident liaison: 5%
Social Value-method statement: 5%
Social Value-value: 5%

Published award criteria (10)

Health & safety
Service delivery/ quality monitoring & management
Total price
Capacity, skills & experience
Risk assessment & reporting
Social Value-method statement
Social Value-value
Contract implementation
Contract management
Resident liaison

What this means for your bid

Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Below threshold - open competition
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Below threshold
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 May 2025, 13:18 BST
Last source update: 8 Sept 2025, 09:10 BST
Authority reference: 202309-GS115
FTS notice number: 2025/S 000-019712
Latest notice: Contract details notice (UK7)
Classification (CPV): Forestry servicesHorticultural servicesSurveying services
Delivery area: UKNorth East (UKC)Yorkshire & Humber (UKE)
Official registry OCID: ocds-h6vhtk-050ebb Find a Tender

How it was run

Official notice

Run through: MultiQuote · Who buys & how to bid on MultiQuote

Supplier login requiredElectronic submission allowed

Access & registration note: Free

Submission deadline: 9 Jun 2025, 13:00 BST
Clarification deadline: 30 May 2025, 18:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed

Detailed submission instructions & authority contactsFrom official release

To access this opportunity, log in to suppliers.multiquote.com ↗ and view the opportunity. If you are not registered with MultiQuote, please visit suppliers.multiquote.com ↗, complete the registration form on the log in page and quote the title and reference of the notice in your registration.

Timeline

8 May 2025 → 8 Sept 2025 · 5 dates

Tender notice published
8 May 2025, 13:18 BST
Clarification questions by
30 May 2025, 18:00 BST
Submission deadline
9 Jun 2025, 13:00 BST
Contract starts
30 Jun 2025, 00:00 BST
Latest notice published
8 Sept 2025, 09:10 BST

Notice history

6 events · 3 releases on Find a Tender · since 8 May 2025

Tender notice published
8 May 2025, 13:18 BST
UK4
Contract award notice published
1 Aug 2025, 11:02 BST
UK6
Status changed to complete
1 Aug 2025, 11:02 BST
Buyer details updated
1 Aug 2025, 11:02 BST
Contract signature expected
14 Aug 2025, 23:59 BST
scheduled
Contract details notice published
8 Sept 2025, 09:10 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £214,5001 award inc. VAT; no net value published

Bids received 33 from SMEs

Contracts signed 1latest 20 Aug 2025

Awarded to	Value	Date	Status
Dryad Tree Specialists LtdSME18 Aug 2025 – 17 Aug 2027	£214,500 inc. VAT	8 Jul 2025	Awarded

Contracts

Tree Surveying & Assessment Services for Karbon Homes · Dryad Tree Specialists LtdSME
Signed
20 Aug 2025
Value
£214,500 inc. VAT
Period
25 Aug 2025 – 24 Aug 2027 · up to 24 Aug 2029 with extensions
Status
active
Extensions
The Contract will be for an initial 24-month period, with an option to extend for a further 24-month period subject to satisfactory contract performance and the Buyer still having the need and funding for the Contract. The extension period will be in 12-month cycles. The total contract duration will not exceed 48 months. Extension exercised where the Buyer gives the Supplier no less than 3 Months' written notice before this Contract expires.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3final-stage tenders	3	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

Karbon Homes

Contracting authorityPublic authority - sub-central governmentPublic undertaking GB-CHC: RS007529 · GB-PPON: PCDL-6326-LXPW Number 5, Newcasle, North East, NE12 8EGContact name, email

Bidders & participating suppliers

1 commercial party on the notice

DRYAD TREE SPECIALISTS LIMITEDAwarded supplierGB-COH: 06460021GB-PPON: PNNY-4581-LWNR 4 Latimer Street, Romsey, South East, SO51 8DGContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender8 Sept 2025, 09:10 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender1 Aug 2025, 11:02 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender8 May 2025, 13:18 BST